Summary
Overview
Work History
Education
Skills
Additional Information
Personal Information
Family
Languages
Timeline
Generic

Grace Pitruzzello

Laval,Canada

Summary

Detail-oriented and methodical professional with excellent accounting knowledge, mathematical skills, and proficiency in accounting software.

Overview

30
30
years of professional experience

Work History

administrative assistant/cust serv

Charbonneau Floral Ltee
02.2020 - Current
  • Handling of all customer disputes, accounts receivable, discount and deductions verifications on deposits, entering customer deposits, audits of all claims received from customers, verification of all data

Staff Auditor

PRGX Canada Corp
06.2011 - 10.2019
  • Audited all documentation for large customer accounts (ex: Metro, Sobeys, Rona) and assessed the accuracy of recorded information
  • Locating all transaction errors throughout the audit year
  • Post audit amounts for our customer generated a large volume of profit for the customers we audited
  • Audited information and implemented data into the system using SAP system
  • Communicated audit findings by preparing and disseminating final reports to supervisors
  • Evaluated all data and errors
  • Ex: of error findings included: pricing, contracts and promotion rebates errors
  • Communicated with the vendors being audited via phone and email regarding the post audit totals and explaining all the information we have analyzed and sent to them regarding their invoice they received
  • Organization of all supporting documentation for a full review of all the information required in order to begin the audit process
  • Using Mailtrax email system in order to be able to confirm the post audit error located for each vendor working on for each individual customer
  • Using Excel to create spreadsheets, for all totals and calculations regarding the audit in progress
  • Facilitated successful audits through sound and thorough documentation
  • Conducted and documented audits for many companies within the post audit time period frame
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures related to the audit process
  • Verify and review forms and reports for compliance with company regulations and procedures
  • Calculated and verified all figures, calculations and documents
  • Reviewed and reconciled discrepancies in all accounts and financial documentation during the audit process
  • Secured positive customer satisfaction ratings by resolving issues efficiently
  • Gathered information and entered data in computer before beginning the audit procedures for each post audit period
  • Reason for leaving: Global Reorganization

Accounting/ Administrative

J.J. MARSHALL INC
10.2008 - 06.2011
  • Calculated and verified all figures, calculations and documents
  • Streamlined operational efficiencies, using accounting software to record, store and analyze information
  • Maintained accounts receivable documentation electronically and on paper
  • Investigated and resolved collections and billing disputes with tact and efficiency, reducing outstanding accounts receivable
  • Prepared and mailed client invoices within expected timeframes to promote likelihood of on-time payments
  • Generated monthly statements for accounts receivable operations
  • Calculated estimated weekly invoicing, prepared and posted payments and followed up on all aged receivables
  • Resolved collections by examining customer payments, payment history and coordinating contact with collections
  • Coded invoices and other records to maintain organized and accurate records
  • Answered inbound calls to provide information, answer questions or discuss payment options
  • Processed weekly invoicing, including posting and reconciling payments and addressing all aged receivables
  • Reached out to vendors and customers in order to resolve account problems
  • Distributed invoices using postal mail, email or digital transmissions
  • Updated receivables by totaling unpaid invoices
  • Examined customer payment history and coordinated collections arrangements
  • Maintained inventory and supply levels to manage production workflows
  • Kept detailed records of product inventory, diligently managing order availability and record accuracy
  • Costing reports for president
  • Sales expense accounts summary for salesmen
  • Used Accpac accounting system for all accounting procedures
  • Reason for leaving: Would like a closer employment to home

Administration

SONIC INNOVATIONS
10.2005 - 05.2007
  • Assisted with administrative tasks, including filing, answering phones
  • Entering all customer orders in the computer system on a daily basis
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence
  • Processed and documented transactions in company database
  • Answered customer account inquiries and provided resolution
  • Verified accuracy of information and executed clarification of orders
  • Received, reviewed and entered customer orders timely
  • Inspected outgoing packages and documents to verify conformance to customer order requirements and requests
  • Verified client information and validated data before creating shipping paperwork and internal documents
  • Reason for leaving: Wanted an accounting position

Secretary/assist controller

04.2001 - 10.2003
  • Contacted customers to collect outstanding payments, negotiated installment methods and processed payments
  • Assisting controller with accounting duties
  • Assisting president with all new quotations for customers
  • Created and managed electronic customer records, encompassing data entry and administrative functions related to billing and accounts receivable
  • Monitored financial bookkeeping for accuracy and compliance, resolving identified discrepancies
  • Performed billing, collection and reporting functions
  • Produced professional and error-free letters, presentations and spreadsheets
  • Verified credit posting, transactions and reconciled journal entries
  • Paid vendors and regularly, maintaining relationships with sellers
  • Maintained detailed and accurate ledgers and documents to accurately communicate payment needs to clients
  • Charged expenses to appropriate accounts by evaluating all transactions and recording entries
  • Tracked expenses and entered deposits into accpac system while reconciling monthly bank accounts to verify accuracy
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files
  • Prepared bank statements, deposits and other forms with accuracy and speed
  • Accurately tracked, verified and approved accounts payable and accounts receivable invoices and total balances into financial software, conducting monthly balance sheet reviews to reconcile variances
  • Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger
  • Prepared accurate financial reports by collecting, analyzing and summarizing account information
  • Processed journal entries, online transfers and payments
  • Reconciled bank statements and credit cards monthly
  • Verified, allocated and posted transactions in journals and computerized systems from documents such as invoices, receipts and reports
  • Completed daily computer backups, checked for viruses and updated programs
  • Researched and resolved collections and billing disputes with tact and efficiency
  • Reviewed vendor invoices and expense reports, identifying discrepancies
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting accountholders
  • Prepared and mailed client invoices within expected timeframes to promote likelihood of on-time payments
  • Coded invoices and other records to maintain organized and accurate records
  • Automated office operations, managing client correspondence, record filing and data communications
  • Maintained accounts receivable documentation electronically and on paper
  • Reconciled monthly checks for accurate bank statement distribution

Accounting and administration

ROI DE LA MER
06.1995 - 12.2000
  • Company Overview: Company Closure
  • Accurately tracked, verified and approved accounts payable and accounts receivable invoices and total balances into financial software, conducting monthly balance sheet reviews to reconcile variances
  • Coded invoices and other records to maintain organized and accurate records
  • Prepared bank statements, deposits and other forms with accuracy and speed
  • Processed end-of-day paperwork using Dynacom Software, verifying deposits and rectifying discrepancies
  • Managed weekly inventory and supply tracking, noting items requiring reorder
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting accountholders
  • Investigated and reconciled issues and discrepancies in automated supply accounting system
  • Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger
  • Reconciled all bank and credit card accounts
  • Processed customer payments and set up payment plans
  • Reviewed vendor invoices and expense reports, identifying discrepancies
  • Processed bank reconciliations and financial reports to verify practice of proper due diligence
  • Processed journal entries, online transfers and payments
  • Researched and resolved collections disputes to maintain customer relationships
  • Prepared and mailed client invoices within expected timeframes to promote likelihood of on-time payments
  • Calculated and verified all figures, calculations and documents
  • Increased efficiency and alleviated workloads by creating new Excel-based financial recording system
  • Researched and resolved collections and billing disputes with tact and efficiency
  • Maintained accounts receivable documentation electronically and on paper
  • Assessed data and information to check entries, calculations and billing codes for accuracy
  • Reconciled monthly checks for accurate bank statement distribution
  • Completed daily computer backups, checked for viruses and updated programs
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files
  • Reconciled bank statements and credit cards monthly
  • Verified, allocated and posted transactions in journals and computerized systems from documents such as invoices, receipts and reports
  • Followed detailed end of month accounting procedures to verify proper balancing of all accounts and readiness for new month
  • Company Closure

Education

BUSINESS MANAGEMENT CERTIFICATE -

Concordia University

Office Specialist Certificate - Business

The Business Centre
Montreal, Qc
01-1992

HIGH SCHOOL DIPLOMA -

John F. Kennedy High School
06-1988

Skills

  • EXCEL
  • POWERPOINT
  • MICROSOFT WORD
  • WORD
  • ACCOUNTING
  • Accounting and bookkeeping
  • Audit Tracking
  • Data entry
  • Vendor relationships
  • SAP
  • Invoicing and billing
  • Accounts payable
  • Account reconciliation
  • Microsoft Word
  • Excel
  • Access
  • Powerpoint
  • Accpac
  • Simply Accounting
  • Dynacom
  • Citrix
  • Inventory keeping up to date
  • Administrative support
  • Time management
  • Microsoft Excel
  • Microsoft outlook
  • Customer and client relations
  • Computer proficiency
  • Customer relations
  • Critical thinking
  • Strong problem solver
  • Scheduling
  • Documentation and recordkeeping
  • Microsoft Office Suite
  • Office management
  • Database entry
  • Professional communication
  • Dedicated team player
  • Excel spreadsheets
  • Recordkeeping
  • Verbal communication
  • Data organization
  • Deadline oriented
  • Records management
  • Professional and mature
  • Invoice processing
  • Documentation and reporting
  • Microsoft PowerPoint
  • Prioritization
  • Resourceful
  • Confidential document control
  • Internal communications
  • Internet research
  • Business administration
  • Bookkeeping
  • Coordination
  • Writing reports
  • Inventory systems
  • Correspondence writing

Additional Information

Self-Starter, task oriented individual, Motivated to be a productive and major contributor, Ability to work independently and work well with people at all levels, Good overall communication in English, French and Italian, Detail-oriented and methodical with excellent accounting knowledge, Diligent about keeping records current with accurate expense tracking and invoice processing, Highly organized, proactive and responsible professional, Offering careful documentation and mathematical skills to challenging future positions, Dedicated to fantastic client services, on-time payments and detailed documentation, Friendly and careful worker known for resourcefulness and reliability, Resourceful, meticulous accounting professional with over 20 years of experience, Team player with strong technical proficiency and commitment to accuracy in financial data entry and record keeping, Forward-thinking leader seeking to leverage background into accounting role with established organization, Expert at proofreading, identifying mistakes quickly and informing supervisors of issues for error-free accounting

Personal Information

  • Date of Birth: 09/16/71
  • Marital Status: Married

Family

One daughter

Languages

English
Full Professional
Italian
Native or Bilingual
French
Professional Working

Timeline

administrative assistant/cust serv

Charbonneau Floral Ltee
02.2020 - Current

Staff Auditor

PRGX Canada Corp
06.2011 - 10.2019

Accounting/ Administrative

J.J. MARSHALL INC
10.2008 - 06.2011

Administration

SONIC INNOVATIONS
10.2005 - 05.2007

Secretary/assist controller

04.2001 - 10.2003

Accounting and administration

ROI DE LA MER
06.1995 - 12.2000

BUSINESS MANAGEMENT CERTIFICATE -

Concordia University

Office Specialist Certificate - Business

The Business Centre

HIGH SCHOOL DIPLOMA -

John F. Kennedy High School

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Grace Pitruzzello