Summary
Overview
Work History
Education
Skills
Timeline
Generic

TammyLynne Rutsatz

Vavenby,BC

Summary

I am a passionate public servant with over 17 years of Local Government finance experience especially focused on payroll and property taxes. I love to help others by educating the community and for the past few years managing the finance team, to build morale, confidence and provide support. I am known for my attention to detail, interpersonal skills and for always going above and beyond. Continuing education is an important part of my career path and I am continually taking finance courses and workshops related to supervising, property taxes, audit, and payroll. I can provide a listing of courses taken if required.

Overview

36
36
years of professional experience

Work History

Financial Accounting Supervisor/ Payroll Clerk

District of Clearwater
02.2016 - Current
  • Processed payroll full time from 2015 and trained the payroll clerk in 2022 in my supervisor position
  • From 2022 to present I process payroll when required during staff absences
  • Supervise the payroll process from timesheet to payment, this includes ensuring accuracy to contracts (both salary and union) and applicable payroll legislation
  • Research legislation as it pertains to unique payroll circumstances
  • Effectively communicate with departments to ensure payroll is accurate
  • Implement payroll software updates, and setting up changes in benefits and deductions ensuring legislation is being followed
  • Reconcile and review all payroll liabilities, including absent time, benefits and pensions
  • Supervise and process year end reports including Municipal pension, employer health tax, workers compensation and T4 reporting
  • Provide training and development of finance staff, developed procedures and checklists
  • Provide support to the Director of finance regarding annual reporting, budgeting, grant reporting, yearly audit working papers and other reporting as required
  • Ensure accuracy, integrity, and efficiency of financial processes as well as providing guidance and support to the finance team
  • Oversees reconciling of daily cash sheets, including online payments, ensuring controls are in place, review and sign off of accounts receivable and utility billing batches
  • Provide quotes for water and sewer connections, water meters and ensure all polices and bylaws are followed
  • Supervise PST & GST remittances
  • Ensure timely payments and reminders are being sent in a timely fashion
  • Review the accounts payable registers, ensuring all purchasing policies are being followed
  • Supervision of the finance department including payroll, accounts payable, accounts receivable, business licensing, including property taxes and utilities as well the front counter
  • Administration of the cemetery, booking and reserving plots, facilitate family services and requests while following bylaws and cemetery regulations
  • Enter property tax interest rates, tax rates, parcel tax rates, process the annual tax notices reconciling assessments and administration of property tax deferments and home owner grants

Payroll Clerk/Accounts Receivable Clerk/Property Tax and Utility Clerk

District of Clearwater
01.2015 - 02.2016
  • Prepare payroll from timesheet to payment, ensuring contracts and union agreements are being followed of approximately 32 employees, and 7 councilor’s
  • Prepare firefighter payroll, ensuring tax exemption and CPP rules apply
  • Tracking of vacation, sick accruals and banked time
  • Implemented vacation and sick accruals on pay advices following union agreements and legal advice
  • Ensure all legislative and payroll providers are paid accurately and on time including receiver general, Municipal pension plan, Cupe 900, Employer health tax, workers compensation
  • Yearend pension reporting, process T4A’s and T4’s, quarterly and yearly workers compensation reporting
  • Set up, make changes and process terminations of employees for benefits and pension and process ROE's when required
  • Provide information and reports to senior management
  • Balancing payroll registers and payroll general ledger accounts
  • Process accounts receivable invoices, following contracts and bylaws, using excel spreadsheets
  • Setup and track accounts receivable vendors, reconcile vendor subledger and general ledger accounts
  • Ensuring timely payment collection, resolving billing errors and customer issues
  • Streamlined daily online payments, entered daily payments for accounts receivable, business licences, utilities, property taxes, rent, grants and miscellaneous payments
  • Responsible for property tax transfers, property information and collection of property taxes,
  • Responsible for water and sewer billing, reconciling vendor and general ledger, and collection of utilities
  • Supported cash forecasting initiatives by providing accurate data on outstanding receivables and expected payments from clients

Accounts Payable Clerk/Property Tax and Utility Clerk

District of Clearwater
12.2007 - 01.2015
  • Coded and processed a high volume of invoices for all accounts payable including travel and expense claims, verifying approval by appropriate managers and departments
  • Ensured timely payment of accounts payable invoices by generating cheques, electronic funds transfers
  • Implemented direct deposit payments working with the District bank and software company
  • Maintain corporate credit cards and processing monthly credit card batches
  • Reviewed transactions to ensure compliance with finance and administration policies and bylaws
  • Reconciled void cheques, and all cheques outstanding
  • Assisted with preparing working papers and compiling documents for year end audit
  • Prepared and processed journal entries
  • Responsible for property tax masters, and collection of property taxes
  • Responsible for water and sewer billing, reconciling vendor and general ledger

ICBC Clerk/Accounting Clerk

Clearwater Improvement District
07.2005 - 12.2007
  • Managed the reception area including greeting clients and responding to telephone and in person requests for information, assisted with applications and complaints, taking payments and processing bank deposits when required
  • Filing of all payroll invoices and other miscellaneous documents, learning records management and archiving documents
  • Assisted with utility invoicing, learning the District water and sewer system, processing water turn off and on requests
  • Performed daily water testing and entered weekly water and sewer testing in spreadsheets
  • Assisted clients with ICBC insurance including renewal, vehicle transfers, permits, farm fleets, estate transfers, out of province transfers, vehicle impoundments
  • Assisted clients with drivers licencing including renewals, address changes, testing of all classes of licences, eye testing, drivers licence reinstatements

Certified Dental Assistant/Receptionist

Dr. John Cooluris
03.1989 - 05.2005
  • Assisted dentist with all aspects of dentistry, including patient charting, provided quotes for dental procedures, assessed patient histories
  • Efficiently manage patient care, office and laboratory duties
  • Expose and process dental xrays, sterilize instruments, training and supervising new employees
  • Answered the phone, scheduled appointments, maintained patient records, filing patient charts, billing and insurance claims, bank deposits

Education

Payroll Compliance Practitioner - Payroll And Accounting

National Payroll Institute
Toronto, ON
12.2024

Certificate of Certified Dental Assistant - Dental Assisting

Open College
Burnaby, BC
07.1994

Skills

  • Strong ability to set priorities, meet deadlines, and handle a high volume of documentation efficiently and accurately
  • Supervisor all payroll duties for the organization The payroll consist of approximately 32 staff, including local government councilors plus 30 fire fighters
  • Knowledgeable of payroll legislation, union agreements and salary staff contracts working collaboratively with internal and external stakeholders
  • Facilitates training and implemented many procedures for all staff in the organization
  • Implemented four software programs, reconciling all finance modules
  • Proficient in MS Office, Mais payroll software, Mais local government software, Flowpoint software, Book king recreation software
  • Manages collection of $7 million of property taxes and utility fees
  • Highly knowledgeable with the annual Audit process and preparation of working papers
  • Knowledgeable of Local Government Act, Community Charter, Cemetery Act, BC Assessment Act
  • Committee member of the cemetery and OH & S committee, with worksafe certification

Timeline

Financial Accounting Supervisor/ Payroll Clerk

District of Clearwater
02.2016 - Current

Payroll Clerk/Accounts Receivable Clerk/Property Tax and Utility Clerk

District of Clearwater
01.2015 - 02.2016

Accounts Payable Clerk/Property Tax and Utility Clerk

District of Clearwater
12.2007 - 01.2015

ICBC Clerk/Accounting Clerk

Clearwater Improvement District
07.2005 - 12.2007

Certified Dental Assistant/Receptionist

Dr. John Cooluris
03.1989 - 05.2005

Payroll Compliance Practitioner - Payroll And Accounting

National Payroll Institute

Certificate of Certified Dental Assistant - Dental Assisting

Open College

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