Gopaal Mahabir
Scarborough,ON
Summary
Documentation Specialist experience ensuring organization's documents are stored efficiently and are easily accessible to staff. Develop and implement management and control strategies. High level of organizational skills, attention to detail and communicate.
Overview
8
8
years of professional experience
Work History
Crosslinx Transit Solutions
Traffic Permit Coordinator
2020.08 - 2023.11
- Carefully reviewed all documents and reports for completeness and accuracy.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Provided support for document controls and worked with contract documents.
- Established and managed document distribution matrix and document control register.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
Crosslinx Transit Solutions
Third Party And Occupancy Intern
2019.02 - 2020.07
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Prepared digital files, physical documents and work requests in compliance with company guidelines.
- Managed file archival and information retrievals.
- Transmitted documents, organized revisions and tracked changes.
- Manipulated and converted documents to meet needs of individual personnel or projects.
- Built and updated diverse documents, charts, tables and mail merges using various programs.
Urban Strategies Inc
Urban Planning Intern
2016.01 - 2019.01
- Developed presentations to demonstrate planning initiatives and research.
- Managed project timelines, filing documents properly and on time.
- Corresponded with clients and project contributors to provide status updates and solidify timelines.
- Maintained and applied knowledge of local and state government codes and requirements regarding land use.
- Oversaw architectural plan creation and dealt with issues regarding zoning and development.
- Collaborated cross-functionally with planning and other teams to cement partnerships and achieve mutual goals.
Education
Diploma - Interactive Media Design
Seneca College of Applied Arts And Technology
North York, ON04.2019
Bachelor of Arts - Urban Planning- Minor in Instructional Design
York University
Toronto, ON04.2016
Skills
- Strong communication skills
- Strong interpersonal skills
- Strong analytical skills
- Deep understanding of policy and procedure creation
- Strong organizational skills
- Proficient with computer applications to create documents and to work within databases, ensuring accuracy and completeness.
- Proficient in record batching to sort, code, batch and forward documents and reconcile any discrepancies
- Strong clerical skills
- Ability to interpret and apply regulatory requirements, standards and guidelines
- Advanced proficiency in Microsoft office ( Word,Excel, Powerpoint,Access)
- Advanced proficiency in Google suite( Google sheets,Google Drive, Docs, Calendar, Spreadsheets, etc)
- Advanced proficiency in Adobe creative suite (Photoshop,Illustrator,Indesign,Captivate,dreamweaver,premiere pro,Indesign)
Timeline
Crosslinx Transit Solutions
Traffic Permit Coordinator
2020.08 - 2023.11
Crosslinx Transit Solutions
Third Party And Occupancy Intern
2019.02 - 2020.07
Urban Strategies Inc
Urban Planning Intern
2016.01 - 2019.01
Diploma - Interactive Media Design
Seneca College of Applied Arts And Technology
Bachelor of Arts - Urban Planning- Minor in Instructional Design
York University
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