GINGER LUCAS
Palm Springs
Summary
Detail-oriented and highly organized Office Manager with over 14 years of experience in automotive dealership accounting and administration, who loves turning chaos into organization. Proven expertise in accounts payable/receivable, bank reconciliations, and financial reporting using CDK. Expert at supervising cashiering functions and streamlining office operations to ensure fiscal accuracy and operational efficiency.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Office Manager
Shottenkirk Desert Lexus
Cathedral City
07.2022 - Current
- Financial and Banking Oversight: Manage daily deposits for Service, Parts, and Sales departments.
- Oversee funding, contracts in transit schedules, bank transfers, EFT deposits, and merchant services.
- AR: Supervise the collection and CDK posting of all payments, manage late payment collections, and oversee the printing and mailing of monthly statements.
- AP: Execute monthly data entry and check runs, manage direct pays, and ARCO statement reconciliation.
- Compliance & Tax: Maintain and file 1099s, W9s, and 8300 forms with the IRS to ensure full regulatory compliance.
- Warranty & Reimbursements: Submit and remit statements, reconcile bi-weekly, and issue cancellation refunds.
- Administrative Leadership: Supervise all accounting functions for the service/parts cashier desk, manage procurement for office supplies, business cards, coffee/break room supplies, and vendors.
- Logistics: Manage daily bank and mail errands to ensure timely processing of dealership documents and funds.
Accounts Payable Specialist
VIP Motor Cars Ltd.
Palm Springs
11.2015 - 07.2022
- Processed daily deposits and high-volume AP data entry for 3 stores
- Execute monthly check runs, managed direct pays
- Reconciled vendor statements monthly and managed vehicle loan payoffs
- Handled month-end prep, inter-company reconciliations, and employee reimbursements
- Supervised service cashier daily accounting functions and assisted the Office Manager with AR tasks
Education
High School Diploma -
Palm Desert High School
Palm Desert, CA06-1998
Skills
- CDK
- Microsoft Office
- Accounting
- Accounts Payable & Receivable
- Operations Management
- Vendor Relations
- Tax compliance
- Cash Handling
- Data Entry
- Cashiering
- Warranty Remittance
- Account Reconciliation
- Office procurement
- Attention to detail
- Effective communication
- Mail handling
- Employee supervision
- Staff hiring
- Compliance monitoring
- Technical support
- Expense reporting
- Supply management
Certification
Lexus Master Certified
Timeline
Office Manager
Shottenkirk Desert Lexus
07.2022 - Current
Accounts Payable Specialist
VIP Motor Cars Ltd.
11.2015 - 07.2022
High School Diploma -
Palm Desert High School