Ghada Abou Elias
Laval,QC
Summary
Detail-oriented administrative assistant with. Experienced in document management, procurement,customer service, data entry and office management and inventory control. Proficient in various computer applications and fluent in English, French, and Arabic. Committed to delivering excellent customer service and eager to contribute to a dynamic team.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
Camex Machinery Inc
10.2021 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Created and maintained databases to track and record customer data.
- Execute payroll responsibilities.
- Conduct research and compile data for presentations.
- Source and purchase supplies, negotiating prices and delivery schedules.
- Maintain basic bookkeeping records.
- Track and control inventory levels.
- Procure industrial materials from domestic and international suppliers.
- Coordinate shipments for timely arrival.
- Maintain records of maintenance and PPM.
- Register and oversee maintenance requests in system.
Administrative Assistant / Procurement Officer
Staluglass
08.2018 - 10.2021
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Established administrative work procedures to track staff's daily tasks.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Managed administrative tasks, including document filing, invoice processing, and inventory control.
- Acted as procurement officer.
- Oversaw payroll processing.
- Conducted periodic inventories and audits.
- Maintained records of maintenance and PPM (Planned Preventive Maintenance).
- Provided equipment support to maintenance staff.
- Registered and monitored maintenance requests ina system.
Administrative Assistant Intern
Al-Kafaat University
09.2009 - 08.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Established administrative work procedures to track staff's daily tasks.
- Executed record filing system to improve document organization and management.
- Assisted with organization and maintenance of office filing system for easy retrieval of information.
- Maintained confidentiality and security of sensitive information to protect privacy and security of company data.
- Prepared and edited documents and reports for quality
- Recorded and managed student grades in university's system.
- Prepared and monitored exam papers.
- Prepare departmental timetables.
- Organized and filed university documents.
- Drafted and managed university contracts, circulars, and attestations
CMMS Administrator
MMG Property Management
08.2008 - 08.2009
- Handled document filing, invoice processing, and inventory control.
- Conducted periodic inventories and audits.
- Maintained records of maintenance and PPM.
- Provided equipment information to maintenance staff.
- Managed and registered maintenance requests in system.
Purchasing Clerk/Administrative Assistant
Al-Hayeck Hospital
03.2005 - 08.2008
- Managed paper and electronic filing systems.
- Prepared and sent invoices
- Handled monthly inventory management.
- Organized and maintained pharmacy documents.
- Prepared and processed pharmacy invoices.
- Managed invoice, purchase order, and delivery note entries.
- Conducted periodic inventories and audits.
- Oversaw medical billing operations.
Education
Diploma - PRESCHOOL & PRIMARY EDUCATION -TS3
Polyglot Institute , Beirut, Lebanon
Lebanon06.2008
Diploma - SYSTEMS AND NETWORKS -TS3
TECHNICAL INSTITUTE OF TOURISM
Lebanon06.2003
Associate of Baccalaureate Studies - EXPERIMENTAL SCIENCES
COLLÈGE DES SOEURS DES SAINTS-COEURS
Lebanon06.1998
Skills
- Windows, MS Office, Internet Explorer
- CTS Program, Aventis Program
- Pandadoc software, Hubspot software
- Zoho software, Quickbooks Intuit
- Boxhero software
- Invoice Processing
- Filing, Meeting Planning,Report Writing
- Spreadsheet management
- Administrative support
- Attendance record management
- Account Reconciliation
- Documentation and control
- AP/AR proficiency
Languages
Arabic
Native or Bilingual
French
Native or Bilingual
English
Full Professional
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Timeline
Administrative Assistant
Camex Machinery Inc
10.2021 - Current
Administrative Assistant / Procurement Officer
Staluglass
08.2018 - 10.2021
Administrative Assistant Intern
Al-Kafaat University
09.2009 - 08.2018
CMMS Administrator
MMG Property Management
08.2008 - 08.2009
Purchasing Clerk/Administrative Assistant
Al-Hayeck Hospital
03.2005 - 08.2008
Diploma - PRESCHOOL & PRIMARY EDUCATION -TS3
Polyglot Institute , Beirut, Lebanon
Diploma - SYSTEMS AND NETWORKS -TS3
TECHNICAL INSTITUTE OF TOURISM
Associate of Baccalaureate Studies - EXPERIMENTAL SCIENCES
COLLÈGE DES SOEURS DES SAINTS-COEURS
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