GERARDO SALAZAR
Moreno Valley,CA
Summary
Detail-oriented and proactive Accounts Receivable and Payroll Specialist with 10+ years of experience in government and grant billing, invoicing systems, cash applications, and payroll processing. Proven ability to interpret complex contract terms (CDSS, CDE, First 5), generate compliant billing, and streamline invoice workflows using Costpoint. Skilled in using AR tools, Excel reconciliation, and vendor portals to ensure billing accuracy, accelerate receivables, and support organizational cash flow. Looking to support and improve invoicing automation as part of a high-performing Accounts Receivable Assistant II team.
Overview
14
14
years of professional experience
Work History
Accounts Receivable Specialist II
WestEd
01.2023 - Current
- Interpret and apply contract and grant billing terms to accurately generate monthly invoices across multiple funding types (Cost Reimbursement, Time & Materials, Fixed Price).
- Reconcile billed amounts against actual project expenses using internal cost reports.
- Utilize Costpoint to manage billing, reporting, and transaction history for assigned accounts.
- Serve as the main liaison for vendor portal setup, maintenance, and funder communications (e.g., invoice submissions, W-9s, ACH forms).
- Collaborate with Project Directors and Analysts to ensure deliverables and billing materials are complete, timely, and in compliance.
- Monitor budget limits and line-item restrictions to ensure proper expense classification and billing alignment.
- Prepare monthly and backup daily cash receipts entries during closeout periods.
- Own resolution of AR-related help tickets through TDX; maintain organized digital folders for each billing contract and modification.
- Contribute to month-end and year-end close activities; assist in process improvements and internal initiatives.
Payroll Analyst
WestEd
03.2022 - 12.2022
- Processed payroll for over 1,000 employees, ensuring biweekly and off-cycle runs met deadlines and compliance standards.
- Audited and validated weekly timekeeping records; resolved discrepancies to maintain accurate pay for hourly and salaried staff.
- Administered bonus payouts, terminations, status changes, and benefit withholdings.
- Maintained employee payroll profiles in UKG Pro and Costpoint, collaborating with HR for timely updates.
- Responded to employee inquiries regarding pay, taxes, or timesheets with professionalism and confidentiality.
- Conducted internal audits of pay records and accrual balances to identify missing entries or errors.
- Provided payroll data for reporting and external audits.
- Communicated software/system needs and updates to the Payroll Supervisor.
Warehouse Supervisor
US Foods
01.2021 - 12.2022
- Supervised 20+ warehouse employees, managed scheduling, payroll, and timecard approvals in accordance with CA labor laws.
- Coordinated with HR and payroll team to ensure accurate PTO payouts and final wages.
- Supported implementation of a new WMS system, increasing accuracy in order fulfillment.
- Generated productivity and attendance reports to support upper management decisions.
- Ensured safety and compliance by reviewing and revising operational procedures.
Payroll Administrator
System Services of America
01.2014 - 01.2017
- Responsible for the review and processing of payroll of hourly and salaried employees.
- Implemented improvements to mainstream reviews, worked with corporate office to resolve outstanding issues.
- Contributed to the effective transition of timekeeping systems.
- Provided customer service for all payroll related inquiries.
- Processed terminations payments.
- Prioritize accuracy and high attention to detail, worked under pressure to meet deadlines while maintaining extreme discretion.
Administration Clerk
System Services of America
01.2012 - 01.2014
- Worked as a team to ensure effective workflows and productivity, assisted customer service and payroll staff as needed.
- Responsible for shipping and receiving activities.
- Delivered exceptional customer service through direct communication with clients and team members.
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Guided administrative and professional staff through computer and software problems.
Education
Associate Degree - No Degree
Cerritos College
Norwalk, CA01.2012
Skills
- Government & Grant Billing (CDSS, CDE, First 5)
- Invoicing Types: Cost Reimbursement, Time & Materials, Fixed Price
- AR Systems: Costpoint, TDX, Vendor Portals
- Excel Proficiency: VLOOKUP, Pivot Tables, Reconciliation Sheets
- Cash Applications & Receipts
- Contract/Line-Item Compliance
- Internal Controls & Documentation
- W-9/ACH/Tax Form Processing
- Payroll Tools: Costpoint, UKG Pro
- Interdepartmental Collaboration
- Audit Support & Closeout Activities
- Billing dispute resolution
- Investigative research
- Information gathering and analysis
Timeline
Accounts Receivable Specialist II
WestEd
01.2023 - Current
Payroll Analyst
WestEd
03.2022 - 12.2022
Warehouse Supervisor
US Foods
01.2021 - 12.2022
Payroll Administrator
System Services of America
01.2014 - 01.2017
Administration Clerk
System Services of America
01.2012 - 01.2014
Associate Degree - No Degree
Cerritos College
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