Summary
Overview
Work History
Education
Skills
References
Timeline
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GENEVA ALCAZAR

Hayward

Summary

Dynamic Senior Executive Administrator at Roche, recognized for exceptional organizational skills and a proven track record in executive support. Expertise in orchestrating complex schedules and travel arrangements, while cultivating effective communication across teams. Proficient in strategic planning and problem-solving, ensuring seamless operations and successful project coordination.

Overview

21
21
years of professional experience

Work History

Sr. Executive Administrator

Roche
11.2017 - 06.2025
  • Provided executive administrative support to Heads of RIS Architecture, Software Engineering, and Global Healthcare Insights.
  • Interfaced with senior leaders at Roche as ambassador for extensive outreach initiatives.
  • Managed a team of Executive Assistants to enhance operational efficiency.
  • Facilitated independent decision-making on calendar priorities to minimize conflicts.
  • Coordinated interviews and onboarding processes in partnership with hiring managers.
  • Conducted new hire orientations and I-9 verifications for DIS/RSS.
  • Processed expense reports for leadership teams, collaborating with Accounts Payable department.
  • Organized logistics for domestic and international offsite meetings and workshops.

Executive Assistant to the Engineering Organization

Polycom
04.2016 - 01.2017
  • Daily support to co-founder/Chief Evangelist, VP Global Engineering Services & Quality Assurance and CTO & VP Infrastructure Engineering team.
  • Manage complex schedules for multiple VP’s calendars simultaneously within a deadline driven environment.
  • Process International travel visas for business travelers
  • Coordinate heavy domestic and international travel arrangements
  • Process Purchase orders for Engineering team worked with procurement department
  • Maintain and collect quarterly travel budgets for Engineering organizations.
  • Prioritize conflicting needs, handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressures.
  • Plan team meetings, offsite meetings/activities and company wide social events.

Executive Assistant Lead

Aptina Imaging/On Semiconductor
09.2008 - 04.2016
  • Provide daily support to CTO, VP of HR and Chief Legal & Administrative officer and R&D staff.
  • Coordinated heavy domestic and international travel arrangements. Organized a complex and detailed travel itineraries and agendas.
  • Managed office activity, enforced budget constraints for office expenses.
  • Maintained employee confidential personnel files/patents in the event of an audit.
  • Assist with new hire orientation by partnering with our IT and facilities department to set up appropriate office/cubicle space, equipment providing new hire with essential materials.
  • Handle highly sensitive and confidential material and information.
  • Be an integral part of overall administrative support infrastructure. Provide backup support to Executive Assistants/Paralegal.
  • Processed employee international travel business visas.

Administrative Assistant

Micron Technology/Aptina LLC
01.2004 - 01.2008
  • Daily support to the president and CTO and R&D team. Managed complex calendars including organizing meetings and conference calls with internal and external parties over various time zones.
  • Managed office and respond to 300 plus employees
  • Insured corporate travel policies and site specific policies are followed.
  • Created and maintained email distribution list on a regular basis.
  • Create and maintain various excel spreadsheets for various projects.
  • Implemented company policies and procedures.
  • Office floor planning for internal moves and point of contact.
  • Prepared agendas for various meetings

Education

Certificate - Computer Information Systems

Chabot College

De Anza College

Willow Glen High School
San Jose, California

Skills

  • Organizational skills
  • Office suite proficiency
  • Event planning and coordination
  • Executive support
  • Calendar management
  • Budget management
  • Executive-level support
  • Operational leadership
  • Team leadership
  • Problem solving
  • Effective communication
  • Attention to detail
  • Project coordination
  • Confidentiality handling
  • Strategic planning
  • Travel coordination
  • Policy administration
  • Communication skills
  • Analytical skills
  • Administrative support

References

References available upon request.

Timeline

Sr. Executive Administrator

Roche
11.2017 - 06.2025

Executive Assistant to the Engineering Organization

Polycom
04.2016 - 01.2017

Executive Assistant Lead

Aptina Imaging/On Semiconductor
09.2008 - 04.2016

Administrative Assistant

Micron Technology/Aptina LLC
01.2004 - 01.2008

Certificate - Computer Information Systems

Chabot College

De Anza College

Willow Glen High School

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GENEVA ALCAZAR