Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Hi, I’m
GELLIE MARIE R. FLORES
Sydney,Canada
Summary
Overview
8
years of professional experience
Work History
Artefact Exhibition Stands Manufacturing LLC
Sales and Administrative Supervisor
06.2019 - 12.2022
Job overview
- Overseeing and coordinating office administrative procedures and review evaluate and implement new procedures
- Maintaining and monitoring project plans, project schedules, work hours, budget and expenditures
- Preparing reports, presentation materials for meetings
- Collaborating to different department to ensure projects deadline are met
- Provide guidance and support to administration staff to perform their duties effectively
- Developing project strategies
- Ensuring that the projects team understand all aspects of the prime contract relating to the respective responsibilities, and demonstrate a thorough understanding of the prime contract checklist and organizational structure
- Negotiating, analyzing and preparing purchase order agreements, subcontract and cost control budgets
- Assessing project risks and issues and provide solutions where applicable
- Creating project management calendar for fulfilling each goal and objective
- Completing special projects by organizing and coordinating information and requirements; planning; arranging and meeting schedule; monitoring results
Executors Walls & Floors LLC
Administrator
08.2017 - 06.2019
Job overview
- Oversee and co-ordinate and facilitate the work among employees, as well as provide specialized support to the workers
- Act as point contact and link between employees, internal departments, and external parties, including vendors and customers
- Prepared quotations, invoices and Statement of Account by project wise in 100% accuracy
- Worked with the manager and CEO, on-boarding 8 full time employees
- Responsible for performing clerical duties, maintaining databases, creating reports, writing letters, facilitate management of the company, maintaining the office, securing maintenance and other general activities
- Lead, guide and interact with the administrative staff to perform their daily function efficiently
- Create a project management calendar for fulfilling each goal and objective
- Sort and Process both incoming and outgoing mails
- Plan, organize, control and evaluate the operations of a department providing administrative services
- Collect and analyze the business data from various departments to prepare reports and presentations for managements
- Organize and schedule meeting and appointments
- Identify and evaluate suppliers, arranges for transportation of purchased good, identifies and develop strategies for addressing logistical barriers, monitor use of materials and resources and ensure quality record keeping
Education
Cape Breton UniversitySydney, NS
Post-Baccalaureate Diploma from Supply Chain Management
05-2025
University Overview
Bulacan State UniversityMalolos Bulacan, Philippines
Bachelor of Science from Business Administration And Management
04-2014
University Overview
Skills
- Deadline oriented
- Recordkeeping and file management
- Compliance monitoring
- Office administration
- MS office Suite
- Cross-functional teamwork
- Schedule coordination
- Work Planning and Prioritization
- Business administration
- Project coordination
- Inventory management
- Attention to detail
- Multitasking Abilities
Languages
English
Full Professional
Timeline
Sales and Administrative Supervisor
Artefact Exhibition Stands Manufacturing LLC
06.2019 - 12.2022
Administrator
Executors Walls & Floors LLC
08.2017 - 06.2019
Cape Breton University
Post-Baccalaureate Diploma from Supply Chain Management
Bulacan State University
Bachelor of Science from Business Administration And Management
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