GELLIE MARIE R. FLORES

• Oversaw daily office operations, improving administrative efficiency by 20%.

• Managed scheduling and correspondence for senior executives, ensuring timely communication.

• Supervised a team of a 5 administrative staff, providing training and performance evaluations.

• Handled procurement and inventory management of office supplies and some building supplies,

reducing cost by 15%.

• Human Resources task: generating payroll, recruiting.

• Used QuickBooks to complete accounting tasks: generated invoices, reconciliation of bank

transaction, Account receivable and payable.

• Implementing filing and organizational systems, enhancing document retrieval efficiency

• Overseeing and coordinating office administrative procedures and review evaluate and implement new procedures
• Maintaining and monitoring project plans, project schedules, work hours, budget and expenditures
• Preparing reports, presentation materials for meetings
• Collaborating to different department to ensure projects deadline are met
• Provide guidance and support to administration staff to perform their duties effectively
• Developing project strategies
• Ensuring that the projects team understand all aspects of the prime contract relating to the respective responsibilities, and demonstrate a thorough understanding of the prime contract checklist and organizational structure
• Negotiating, analyzing and preparing purchase order agreements, subcontract and cost control budgets
• Assessing project risks and issues and provide solutions where applicable
• Creating project management calendar for fulfilling each goal and objective
• Completing special projects by organizing and coordinating information and requirements; planning; arranging and meeting schedule; monitoring results
• Managed a team of office staff, providing training and support to ensure smooth daily operations.
• Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

• Oversee and co-ordinate and facilitate the work among employees, as well as provide specialized support to the workers
• Act as point contact and link between employees, internal departments, and external parties, including vendors and customers
• Prepared quotations, invoices and Statement of Account by project wise in 100% accuracy
• Worked with the manager and CEO, on-boarding 8 full time employees
• Responsible for performing clerical duties, maintaining databases, creating reports, writing letters, facilitate management of the company, maintaining the office, securing maintenance and other general activities
• Lead, guide and interact with the administrative staff to perform their daily function efficiently
• Create a project management calendar for fulfilling each goal and objective
• Sort and Process both incoming and outgoing mails
• Plan, organize, control and evaluate the operations of a department providing administrative services
• Collect and analyze the business data from various departments to prepare reports and presentations for managements
• Organize and schedule meeting and appointments
• Identify and evaluate suppliers, arranges for transportation of purchased good, identifies and develop strategies for addressing logistical barriers, monitor use of materials and resources and ensure quality record keeping