Gail Freer
Information Management Focal
Petrolia,ON
Summary
Detail-oriented team player with strong organizational skills and a learner's mindset/ Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
22
22
years of professional experience
Work History
Information Management Focal
Shell Canada
02.2014 - Current
- Migration from Site Drawings from Legacy Network Drive to AIM-EDMS to deployment of Assai.
- Provided input to the ToR agreement for TAO Document Controller ongoing monitoring and coaching to ensure it adheres to site procedures and practices.
- Manage and monitor quality for TAO Document Controller.
- SharePoint FSO. Adhere to and advocate for best practices in document management.
- Closeout and Project handover of final data and documentation. Improvements in IM Closeout practices and procedures
- Issue packages in accordance to file plan
- Developed comprehensive training materials and procedures to ensure staff proficiency in information management best practices for AIM_EDMS, and Assai
- Enhanced collaboration between departments for efficient information sharing and decision making
- Provided ongoing support to end-users experiencing technical difficulties or seeking guidance on document storage locations.
- Issuance of Equipment Tags for RV datasheets, Rotating , and static equipment via IMS
- Engages with business to provide consultation to improve the quality of information on site.
- TPA (third party access) focal for site TPA accounts results in a reduction of Shell issued laptops to contractors,
- GSAP Superuser Group - coaching of UWL issues, issuance of Work Orders, requests for new users
- Established KPIs Development of KPIs in AIM and ASSAI to manage document check outs.
Document Controller and Administrative Assistant
BioAmber
07.2013 - 01.2014
- Prepared documents for projects in accordance with project manager, team.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Managed SharePoint permissions, collaboration and communication to key stakeholders
- Minutes of meetings
- Assisted Project Managers, Construction Manager, Procurement and Cost control during prior to plant construction.
- Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.
Document Controller
SNC Lavalin Inc
12.2001 - 05.2013
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Managed file archival and information retrievals.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Collaborated closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant personnel in a timely manner.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
Education
No Degree - Purchasing Course
Durham Continuing Education
Oshawa, ONNo Degree - Fine Arts Program
University of Windsor
Windsor, ONSkills
- Master Data Management
- Data Validation
- Project lifecycle management
- Data Cleansing
- Data Archiving
- GSAP/SAP
Accomplishments
- TPA (third party access) focal for site TPA accounts results in a reduction of Shell issued laptops to contractors
- GSAP Super User for Technology
- Input and creation of site IMDS and PG15 proceedures
- SharePoint Focal with 15 years experience
- Coordination of 2016 Chem Plant Warehouse Document Clean up to RIMS Offsite (80 boxes shipped to Calgary)
- Established KPIs Development of KPIs in AIM and ASSAI to manage document check outs.
Languages
English
Native or Bilingual
Timeline
Information Management Focal
Shell Canada
02.2014 - Current
Document Controller and Administrative Assistant
BioAmber
07.2013 - 01.2014
Document Controller
SNC Lavalin Inc
12.2001 - 05.2013
No Degree - Purchasing Course
Durham Continuing Education
No Degree - Fine Arts Program
University of Windsor
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