GABRIELA SANCHEZ
London,Canada
Summary
Highly organized and dependable candidate consistently demonstrating effective management of multiple priorities while maintaining a positive attitude. Always willing to take on additional responsibilities to contribute to team goal achievement. Possess strong knowledge of Microsoft Excel and experience with data programs, resulting in excellent organizational and time management skills. Attention to detail and commitment to accuracy ensure precise task completion.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Brisson & Massie Mechanical Inc.
London, ON
10.2023 - 07.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Streamlined payables and receivables processes by implementing efficient systems and software tools.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
- Collaborated with purchasing department to resolve discrepancies, improving communication between departments.
- Managed expense report processing, verifying receipts for accuracy and compliance with company policies before reimbursement.
- Reduced payment errors by maintaining accurate vendor records and reconciling accounts regularly.
- Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
- Assessed data and information to verify entry, calculation, and billing code accuracy.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Conducted regular reviews of aged accounts receivable reports, ensuring timely follow-up on past due balances.
General Labour
Delmar Foods Co
St. Marys, Canada
06.2020 - 12.2021
- Combine all raw materials in proper sequence and sign off that each ingredient has been added and processed for the correct amount of time as outlined in the mixing system (Formula Sheet)
- Rotate mixed ingredients back and forth to the line being served
- Complete and deliver all batch forms (Formula Sheet) to the Production Shift Manager
- Keep/supervise and able to lift up to 20 pounds your work area, tools, and supplies, organized and sanitary throughout the shift
- Assist in the training of mixing area helpers and / or assistant mixers
- Follow all GMP's and Safety Procedures as outlined by Delmar Foods Co
- Verify that all batches are produced on your shift on time
- All products will be handled with care in the appropriate manner, as outlined in the Mixing System, to minimize loss in the quality or appearance of the finished product
- The mixing area and tools will be maintained to a high standard of cleanliness
- Checked incoming orders and organized new stock
Executive Assistant to the Chief Executive Officer
Telefonica Moviles
San Salvador, El Salvador
03.2017 - 07.2019
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
Assistant Supply Chain Manager
Unilever Honduras
Tegucigalpa, Honduras
06.2015 - 10.2016
- Responsible for assisting the Import Production and Logistics Team on a variety of tasks related to data entry, documentation, PO creation & update, product maintenance in system, and report preparation
- Data entry, filing, and organization of various administrative tasks
- Create & update Purchase Orders and Shipment in system
- Managed a team of procurement specialists, providing guidance on best practices and fostering a cooperative work environment.
- Verify import freight invoices & customs entry forms for accuracy, and communicate with freight forwarder on discrepancies
- Inform Accounting for payment after Shipment creation
- Manage Product Maintenance and bulk upload in system
- Assist with other tasks as assigned by Import Production & Logistics Team
- Reviewed purchase orders for accuracy and completeness prior to submission, minimizing errors that could impact scheduling or budgeting efforts downstream in the process.
- Developed strong relationships with suppliers, resulting in better pricing and more reliable delivery schedules.
Recruiter
Search El HeadHunter
Tegucigalpa, Honduras
08.2013 - 05.2015
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Coordinated schedules to arrange management interviews with applicants.
- Managed high-volume requisitions in a timely manner to meet client staffing needs efficiently.
- Enhanced recruitment process for faster hiring by utilizing various sourcing tools such as job boards, social media, and networking events.
- Partnered with HR teams to determine workforce planning needs, aligning recruitment efforts with business objectives.
- Organized job fair events that attracted diverse talent pools, increasing the company''s reach within local communities.
Recruiter Assistant
Search El HeadHunter
San Salvador, El Salvador
05.2011 - 07.2013
- Scheduled interviews for applicants and onboarding for new hires with departments in person company.
- Updated candidate profiles using internal system.
- Maintained and organized electronic files for applicants and tracked feedback created throughout interview process.
- Communicated with applicants across various stages of hiring process.
- Assisted with background checks and verification of licenses.
- Supported hiring process by scheduling interviews, conducting reference checks and completing various paperwork.
- Reviewed applications for experience and fit with posted positions.
- Collaborated closely with hiring managers to understand specific needs and deliver tailored candidate recommendations.
Education
Human Resource Management -
Atlantic International University
Honolulu, HawaiiHigh School -
Salvadoreno Espanol
12.2010
Skills
- Problem solving
- Attention to detail
- Organizational skills
- Microsoft Office
- Customer Service
- Computer Skills
Languages
English
Full Professional
Spanish
Native or Bilingual
Timeline
Administrative Assistant
Brisson & Massie Mechanical Inc.
10.2023 - 07.2024
General Labour
Delmar Foods Co
06.2020 - 12.2021
Executive Assistant to the Chief Executive Officer
Telefonica Moviles
03.2017 - 07.2019
Assistant Supply Chain Manager
Unilever Honduras
06.2015 - 10.2016
Recruiter
Search El HeadHunter
08.2013 - 05.2015
Recruiter Assistant
Search El HeadHunter
05.2011 - 07.2013
High School -
Salvadoreno Espanol
Human Resource Management -
Atlantic International University