Gabriela Matute
Signal Hill
Summary
Results-driven administrative professional with proven expertise in accounts payable and customer service. Successfully coordinate vendor communications and streamline payment processes to enhance client satisfaction. Eager to apply these skills in a recruitment position that supports organizational growth.
Overview
15
15
years of professional experience
Work History
Accounts Payable /Administrative Assistant
Murphy Industrial Coatings, Inc.
Signal Hill
04.2023 - Current
- Manage accounts payable processes including invoice entry, vendor setup, reimbursements, and payment coordination using Foundation Software.
- Review invoices for accuracy, approvals, coding, and compliance prior to processing payments.
- Coordinated vendor communications to resolve account discrepancies, ensuring timely payment processing.
- Process reimbursements and direct payments through banking systems while maintaining accurate records.
- Prepared and printed checks for signatures while maintaining organized accounts payable files to support auditing processes.
- Review employee credit card transactions, reconcile receipts, and identify questionable charges for follow-up.
- Support subcontractor invoice processing and coordinate approvals with multiple departments.
- Maintain vendor records, W-9 documentation, and credit card applications for new suppliers.
- Maintain company vehicle registrations, equipment records, and related documentation.
- Provided front desk administrative support by answering multi-line phones, directing calls, greeting visitors, and assisting Spanish-speaking employees and clients to enhance office efficiency.
- Coordinate office operations including supply ordering, shipping and receiving, filing, and building maintenance requests.
Administrative Assistant
Western Youth Services
02.2022 - Current
- Coordinated and performed a broad range of administrative and clerical duties to support clinical team of 32 and enhance client care.
- Welcomed over 50 clients daily for appointments, ensuring timely notification of clinicians upon client arrival.
- Utilize excellent customer services to schedule & coordinate psychiatric appointments via phone and in person, also assisting psychiatrist with any clerical needs.
- Documented and responded to over 20 incoming and outgoing calls per shift, facilitating communication between clients, agencies, and staff.
- Completed over 20+ client admissions and discharges in the IRIS and EXYM databases.
- Processed billing for clinical notes in IRIS and EXYM databases.
- Prepare, proofread, edit and finalize incoming and outgoing documents and reports.
- Respected patient’s privacy and dignity upholding all clinic policies and HIPAA regulations.
Assistant Manager
IHOP
03.2018 - 12.2021
- Supervised employees, coordinating activities to enhance overall productivity and operational efficiency.
- Handled accounts payable and accounts receivable to maintain accurate financial records and support cash flow.
- Ensured inventory accuracy through systematic stock counts and discrepancy reconciliation.
- Addressed and resolved issues, achieving satisfactory outcomes for all parties involved.
- Updated computer systems with new pricing and daily food specials.
Server Shift Leader/Assistant Manager
IHOP
06.2011 - 12.2021
- Managed 14 servers and staff to cultivate a supportive, team-oriented environment.
- Supervised serving staff to enhance hospitality and ensure food excellence.
- Trained and acclimated new servers to restaurant's culture and operations.
- Developed positive guest experiences by actively listening to needs and providing tailored recommendations.
Education
High School Diploma -
Millikan High School
Long Beach, CA06-2011
Skills
- Accounts payable and invoice processing
- Payment reconciliation
- Vendor management
- Administrative support
- Report management
- Data entry and Microsoft Office proficiency
- Foundation software expertise
- Calendar and scheduling coordination
- Phone communication skills
- Customer service excellence
- Time management strategies
- Bilingual: English and Spanish
Timeline
Accounts Payable /Administrative Assistant
Murphy Industrial Coatings, Inc.
04.2023 - Current
Administrative Assistant
Western Youth Services
02.2022 - Current
Assistant Manager
IHOP
03.2018 - 12.2021
Server Shift Leader/Assistant Manager
IHOP
06.2011 - 12.2021
High School Diploma -
Millikan High School