Summary
Overview
Work History
Education
Major Assets
References
Affiliations
Timeline
Generic

Gabriela De Leeuw

Estevan,Canada

Summary

Experienced Sr. Administrative Assistant with a proven track record in enhancing productivity and ensuring efficient task execution. Specialized in document management, logistical coordination, and scheduling, contributing to seamless operations. Strong communication and problem-solving skills foster effective team collaboration and successful project delivery.

Overview

19
19
years of professional experience

Work History

Sr. Field Administrative Assistant

Vermilion Energy
Estevan, Canada
11.2018 - Current
  • Compiled weekly and monthly production and downtime reports for management review.
  • Processed employee payroll and contract operator invoices accurately and timely.
  • Maintained and updated data in ProdView to ensure production accuracy.
  • Scheduled and coordinated employee shifts to optimize workforce efficiency.
  • Supported Area Foreman and Superintendent during budget reviews and RFP processes.
  • Organized safety meetings and Townhall events to promote workplace communication.
  • Created pivot table reports for detailed weekly and monthly reporting as needed.
  • Facilitated training scheduling support to enhance employee skill development.
  • Assisted with the onboarding and offboarding of new employees and summer students.
  • Answered phone calls from customers and responded to inquiries promptly and professionally.
  • Provided administrative support during special projects as assigned by the Field Manager.
  • Processed invoices, expense reports, and other financial documents as needed.

Office Administrator

Pyramid Corporation
Estevan, Canada
09.2008 - 11.2018
  • Executed payroll data entry to ensure accurate employee compensation.
  • Managed order processing and receipt of goods for efficient inventory control.
  • Entered field data for invoice preparation, enhancing accuracy at head office.
  • Compiled client reports to provide insights into service performance.
  • Oversaw branch fleet mileage tracking and safety ticket management for compliance.
  • Inputted invoices into client-specific software, including Cortex, for streamlined billing.
  • Trained office personnel on best practices to improve operational efficiency.
  • Conducted general office maintenance to uphold a functional work environment.

Branch Administrator

Toromont Energy Services
Fort St. John, Canada
01.2006 - 06.2008
  • Performed payroll data calculations and coding for over 15 employees.
  • Prepared service files for review and invoicing of service jobs and parts.
  • Tracked warranty claims and processed credit applications efficiently.
  • Calculated and prepared quotes for service jobs for clients.
  • Managed monthly margin reports and estimated accruals for head office.
  • Utilized client-specific software, such as Open Invoice and E-Payables, for invoicing.
  • Oversaw Accounts Receivable and Work In Progress activities.
  • Trained and supervised Office Assistant to enhance operational efficiency.

Education

ECE Diploma -

Stratford Career Institute
01.1997

Civil Engineering Diploma - Civil Engineering

High Industrial Building School
Czech Republic
06-1993

Major Assets

I am computer literate and proficient using invoicing, job cost tracking, warranty and company specific production specific software. My experience includes maintaining service schedules, coding, payroll, production monitoring, ministry compliance and service job invoicing. I work closely with the area foreman, operators, superintendent and head office engineers, production accountants. preparing and completing our client’s invoices, quotes and completing warranty work for approval. My position also involves payroll, weekly, monthly production and downtime reporting and general office maintenance., I work well in both groups and alone and realize the importance of maintaining a positive working environment. I understand the need to effectively communicate with supervisors and follow established reporting processes. I am friendly and professional in the work place and understand the need for proper telephone etiquette.

References

Shane Pollock, Area Superintendent, SE Sask, Vermilion Energy, 306-471-4823 spollock@vermilionenergy.com

Tyler Sorenson, Area Foreman, SE Sask, Vermilion Energy, 306-421-4630 tsorenson@vermilionenergy.com

Phuong Atton, Director Of Finance, Calgary, AB, 403-476-8030, patton@vermilionenergy.com

Alicia Hayden, Sr. Learning & Development Specialist, Vermilion Energy, Calgary, AB, 306-476-8010, ahayden@vermilionenergy.com

Julie Campbell, Pediatric Occupational Therapist, Calgary, Alberta, 403-613-9789, north4@telusplanet.net

Affiliations

running

physical fitness

volunteer with Special Olympics

volunteer with Estevan Minor Hockey

Timeline

Sr. Field Administrative Assistant

Vermilion Energy
11.2018 - Current

Office Administrator

Pyramid Corporation
09.2008 - 11.2018

Branch Administrator

Toromont Energy Services
01.2006 - 06.2008

ECE Diploma -

Stratford Career Institute

Civil Engineering Diploma - Civil Engineering

High Industrial Building School

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Gabriela De Leeuw