Frank Corona
Los Angeles,CA
Summary
Versatile Office and Facilities professional with over 30 years of experience in managing offices and facilities seamlessly
while positively contributing to growth. Known for getting tasks done in a timely manner, being a loyal employee who is
efficient and fast, a quick learner, team player, and staff trainer with highly-developed listening skills. Especially
effective at applying technology to streamline processes and providing strategic direction for senior management, along
with, strong skills in analysis, problem solving and communication.
Overview
20
20
years of professional experience
Work History
Paralegal Assistant
The Erskine Law Group
01.2025 - Current
- Drafted and reviewed legal documents, ensuring compliance with procedural requirements.
- Managed case files and documentation, maintaining organization and accessibility for attorneys.
- Coordinated communication between clients, attorneys, and external parties to facilitate case progress.
- Facilitated effective communication between parties by scheduling meetings, depositions, mediation sessions, and court appearances.
- Prepared legal briefs, motions, and pleadings.
- Ensured compliance with court deadlines by maintaining an organized calendar system for attorneys and staff.
- Revised and finalized letters, briefs, and memos.
Office Service Manager
Strategic Legal Practices
03.2021 - 10.2024
- Assist settlements department in receiving income settlements checks from OC/Manufacturer scan, save, email, update Salesforce. Final settlement checks to clients, scan and update Salesforce
- Assist Controllers with client trust banking documents, scan, save and update salesforce. Company daily deposits
- Assist Chronology Department with Electronic Files of Incoming document productions and transcripts
- Assist Client Experience Department with Class action document production, file transfers
- Assist Docket Department with daily mail, scan, save and email to appropriate parties
- Assist Attorney Resource Group / ARG Dept in preparing Case Management Statement, Notice of Case Management Conference, Notice of Assignment, Notice of Deposit of Jury Fees for approval by individual attorneys before sending electronic filings to the court and OC; Update Electronic POS's; Court verification of processing
- Organize Facilities - such as office moves and setups; ordering office supplies, furniture for in-house and remote employees. Document shredding. Build employee morale. Coordinate with building management
- Managed vendor relationships, negotiating contracts to reduce operational costs and improve service delivery.
- Coordinated office events, seminars and meetings for staff and clients.
- Created organized filing system to manage department documents.
- Organized and updated databases, records and other information resources.
- Organized company-wide events such as holiday parties or training sessions while adhering to budgets constraints.
- Established a welcoming atmosphere by maintaining professional reception areas and addressing visitor inquiries promptly.
- Managed vendor relationships to ensure timely delivery of office supplies and equipment for smooth operations.
Facilities Coordinator
Chapman, Bird & Tessler
01.2016 - 01.2020
- Supervised, assigned, and assisted with tasks and projects for the Facilities team as needed
- Opened, processed, and distributed incoming and outgoing mail, parcels/packages, messenger pick-ups and deliveries for both domestic and international
- Copied, scanned, uploaded confidential accounts payable, cash receipts, bank statements and tax files to the firm’s database system
- Created and implemented new inventory filing system
- Properly filed new and returning documentation to files in accordance with business unit’s filing procedures
- Inventoried and ordered office supplies from various vendors while minimizing costs
- Assembled and arranged conference/facility equipment in designated rooms per event requirements to ensure proper preparation
- Coordinated facility maintenance schedules to ensure operational efficiency and compliance with safety regulations.
- Coordinated smooth transitions during office relocations by planning logistics and overseeing the move process from start to finish.
Office Assistant
Novitex Enterprise Solutions Thompson Coburn, LLP
01.2014 - 01.2016
- Assisted and completed complex, sensitive, and confidential document productions, protective orders, motions, trial preparations and projects to copy/scan jobs timely and accurately
- Created and opened new client and matter files, maintained, updated, indexed and filed pleadings, discovery and correspondence clips, organized files and other documents both electronically and manually; prepared and set-up various types of binders (motion hearings and trial binders) for attorneys, paralegals and legal assistants
- Opened switchboard daily and covered receptionist desk using multi-line switchboard. Duties included answering and placing telephone calls, set up multi-participant conference and roll calls for both domestic and international
- Placed job orders with attorney services; followed-up on status and conform copies, along with deliver of courtesy copies to Judge’s Chambers and assigned Court Departments
- Maintained all office inventory and ordered supplies from various vendors, along with refilling the postage meter with funds
- Opened, processed, and distributed incoming and outgoing mail, parcels/packages, interoffice mail and messenger pick-ups and deliveries, along with pouching overnight delivery to the firms out of state offices
- Maintained main copy room and sub-copier areas with paper, supplies and other inventory
- Set up conference rooms with supplies, beverages, refreshments; ordered lunch and/or dinner for depositions, conferences, seminars, attorney-client, and other types of meetings
- Maintained upkeep of the main kitchen and sub-kitchen areas with supplies
Office and Facilities Assistant
Biren Katzman Trial Lawyers
01.2006 - 01.2014
- Managed client accounts and records with the highest levels of confidentiality and discretion
- Heavy interaction and assistance with attorneys, staff, office building personnel and vendors
- Opened, processed, and distributed incoming and outgoing mail/parcels, including overnight and messenger pick-ups and deliveries
- Managed, organized, and ordered office supplies and furnishings
- Prepared conflict search and origination reports for attorneys’ review
- Placed job orders with attorney services to file and/or serve documents with the court and on opposing parties; followed up on status and conformed copies; handled the delivery of courtesy copies to Judge’s Chambers and/or assigned Court Departments
- Created detailed bi-weekly, monthly, quarterly and yearly expense reports
- Assisted with helping in all facets of the firm’s facilities and administration
- Set up workstations (Phones, Laptops)
- Maintained and monitored the server room, wireless network and audiovisual equipment, including overhead projectors, laptops, and video conferencing equipment
Skills
- Confidentiality compliance
- Client communication
- Court filing
- Reception management
- File organization
- Calendar management
- Administrative support
- Microsoft office
- Fast learner
- Task prioritization
- Data management
- Legal/Court processes
- Office management
- Legal document preparation
- Data confidentiality
- Filing system organization
- Case file management
- Daily docket reports
- Administrative assistance
- Confidentiality
- Multi-line switchboard
- MS office proficient
- Case management support
- Travel coordination
- Client relations
- Organizational leadership
- Document management
- Office administration
- Organizational skills
- Customer service
- Clerical support
- Mail handling
- Scheduling
- Supply management
- Documentation and control
- Facility management
Timeline
Paralegal Assistant
The Erskine Law Group
01.2025 - Current
Office Service Manager
Strategic Legal Practices
03.2021 - 10.2024
Facilities Coordinator
Chapman, Bird & Tessler
01.2016 - 01.2020
Office Assistant
Novitex Enterprise Solutions Thompson Coburn, LLP
01.2014 - 01.2016
Office and Facilities Assistant
Biren Katzman Trial Lawyers
01.2006 - 01.2014