Florence Beaton
Whitecourt,AB
Summary
Organized Administrator with 20+ years of experience facilitating operational workflows. Promotes interdepartmental collaboration through solid teamwork. Demonstrated expertise in project and document management.
Overview
12
12
years of professional experience
Work History
Service Advisor
Burgundy Diamonds
12.2023 - Current
- Ensured high-quality service delivery by closely monitoring work progress and promptly addressing any issues or concerns with a fleet of over 100 pieces of equipment.
- Maintained detailed records of services performed, ensuring accuracy in billing and warranty claims processing.
- Collaborated with warehouse to expedite necessary repairs, minimizing equipment downtime.
- Contributed to team goals by proactively identifying opportunities for process improvements within the mobile maintenance department.
- Managed multiple priorities simultaneously while maintaining strong attention to detail in a fast-paced environment.
- Coordinated effectively with technicians and management staff, ensuring seamless communication throughout the entire service process.
Document Control and Administrative Specialist
Ekati Diamond Mine
05.2023 - 11.2023
- Maintained document control system and updated work instructions, procedures and associated databases.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Worked with internal staff to process documents and sent for closing.
- Onboarding of new employees.
- Verified and finalized arrangements to deliver smooth and efficient travel for employees.
- Verified timekeeping records and handled any discrepancies with employees.
Projects Control Administrator
Altrad
01.2023 - 04.2023
- Develop procedures to assist in managing team of 800+
- Manage personnel roster
- Prepare daily timesheets, CDRs and LEMs
- Assist with daily, weekly and monthly reporting
- Assist with document control and data archiving
- Client/project specific reporting and data uploads
- Review and analysis of accounts payable
Project Controls Administrator
Soogadin
09.2022 - 01.2023
- Employee time entry for weekly payroll (80 - 100 employees)
- Produce daily LEMs for client approval
- Weekly, bi-weekly and monthly billing for projects
- Client/project specific reporting and data uploads
- Assisted with review and analysis of accounts payable
Field Administrator
Sustaining Capital, CNRL Horizon Site
12.2021 - 08.2022
- Create and manage team’s rotation schedule (20 - 40 people)
- Prepare and distribute project update reports
- Track team’s safety KPI stats
- Onboard new team members
- Manage visitor and vendor mobilization
- Assist with office trailer procurement and set up
- Maintain light vehicle log and schedule required maintenance
- Review contractor LEM's and CDR's
- Order and maintain PPE stock
Site Lead Administrator
Shutdown, Black & McDonald
02.2021 - 10.2021
- Supervised administrative staff and delegated tasks to maintain positive, productive administrative operations
- Updated reports, managed accounts, and generated reports for company database
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
- Trained employees in company and regulatory compliance requirements to promote conformance
- Created smooth onboarding processes to help new hires adjust to company policies, procedures and processes (250+ people for shutdown)
- Put together employee files and collected required digital or physical information to meet requirements
Senior Administrator/Document Control
Imperial Oil, Kearl Site
01.2012 - 12.2020
- Review work orders and controlled documents to ensure appropriate level of accuracy
- Track purchase orders against work orders
- Monitor schedules
- Prepare and distribute project update reports
- Maintain shift schedules
- Onboard, manage all camp and travel arrangements (FIFO) and submit monthly counts
- Coordinate and book all site specific required training and orientations
- Coordinate site vendor visits
- Maintain safety records and submit monthly reports
- Manage light vehicle fleet, radios and monitors
- Coordinate equipment, materials and tools passes
Education
Paralegal
University College of Cape Breton
Sydney, Nova ScotiaBusiness Administration
Cape Breton Business College
Sydney, Nova ScotiaSkills
- MS Office
- SAP, JD Edwards, SharePoint
- Multiple Priorities Management
- Resourceful and Analytical
- Document Organization
- Work Planning and Prioritization
- Advanced Excel Spreadsheet Functions
- Personable and Approachable
- Warranty Claims Process Management
- Work Order Interpretation
- Excellent Communication
- Data Processing
References
Available upon request
Timeline
Service Advisor
Burgundy Diamonds
12.2023 - Current
Document Control and Administrative Specialist
Ekati Diamond Mine
05.2023 - 11.2023
Projects Control Administrator
Altrad
01.2023 - 04.2023
Project Controls Administrator
Soogadin
09.2022 - 01.2023
Field Administrator
Sustaining Capital, CNRL Horizon Site
12.2021 - 08.2022
Site Lead Administrator
Shutdown, Black & McDonald
02.2021 - 10.2021
Senior Administrator/Document Control
Imperial Oil, Kearl Site
01.2012 - 12.2020
Paralegal
University College of Cape Breton
Business Administration
Cape Breton Business College
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