Fiona Bower
NORTH BAY,ONT
Summary
Experienced employee with solid experience in administrative and operational support. Skilled in managing office tasks, coordinating schedules, and maintaining records with high accuracy. Strong focus on team collaboration and achieving measurable results. Reliable, adaptable, and proficient in utilizing office software and communication tools to meet evolving business needs.
Overview
18
18
years of professional experience
Work History
Business Office Assistant - Part Time Remote
University of Toronto
08.2020 - Current
- Reconcile monthly credit card statements
- Prepare debit memos for monthly lab billings
- Prepare service contracts
- Prepare annual overhead letters
- Track course registration
- Prepare invoices for external research projects
Dept Coordinator and Assistant Accountant
Entertainment Partners Canada
02.2011 - 09.2024
- Developed productive working relationship between American studio executives and Canadian production team
- Processed accounts payable, purchase orders, per diem, and cheque requisitions
- Tracked labour and materials budgets for the construction department, graphics, and set decoration department
- Produced weekly budget reports for Art Director
- Audited crew expenses and prepared weekly department payroll
- Provided support and daily supervision of art department apprentice
- Provided comprehensive research for art director and set decorators
- Responsible for the seamless integration of crew and production materials shooting in other country
Research Grants & Contracts Officer
OCAD UNIVERSITY
05.2009 - 01.2011
- Initiated and coordinated Research Rendezvous - a monthly lunchtime seminar series highlighting faculty research activities and funding strategies that continues to inspire and motivate research community members
- Reviewing grant application policies and guidelines to maximize research funding
- Providing information to faculty on how to complete and submit research applications
- Providing guidance and support to those applying for research funding
- Meeting funding deliverable timelines
- Auditing expenses for funding eligibility
Administrative Assistant
UNIVERSITY HEALTH NETWORK
01.2007 - 01.2010
- Lead organizer of two extremely successful annual scientific conferences
- First UHN administrative assistant to secure corporate sponsorship for departmental events resulting in significant cost reduction and developing new partnerships with sponsors
- Member of a grant writing team with an extremely high success rate in securing new and continuing funding for research projects
- Provided administrative support services to two cancer research labs
- Assisted division head and senior scientists with submission of grant applications; ensuring all components met strict granting agency requirements
- Lead organizer of annual division scientific conference with over 120 participants; acting as project manager for all aspects of planning the conference from start to finish
- Coordinator of bi-monthly postdoctoral seminar series
- Organized dozens of guest speaker events including developing itineraries, travel arrangements, accommodation, ground transportation, and catering
- Monitored and analyzed departmental budgets and tracking of expenditures
- Processed accounts payable and accounts receivable
- Maintained confidential personnel files for over 40 individuals
- Administered payroll and human resources change-of-status procedures
Skills
- Scheduling and planning
- Database management
- Superior writing skills
- Microsoft Office Suite
- Adobe
- Extensive Research Skills
- Spreadsheet development
- Budget Tracking
- Project Management
Timeline
Business Office Assistant - Part Time Remote
University of Toronto
08.2020 - Current
Dept Coordinator and Assistant Accountant
Entertainment Partners Canada
02.2011 - 09.2024
Research Grants & Contracts Officer
OCAD UNIVERSITY
05.2009 - 01.2011
Administrative Assistant
UNIVERSITY HEALTH NETWORK
01.2007 - 01.2010
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