FEBISARA HASSAN
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
EXECUTIVE ASSISTANT TO THE GROUP MANAGING DIRECTOR
CAPITALSAGE HOLDINGS LTD
08.2021 - 12.2023
- Managed professional and personal scheduling for GMD, including agendas, mail, email, phone calls, client management, and other company logistics, ensuring seamless daily operations.
- Coordinated complex scheduling and calendar management, as well as content and flow of information to senior executives, enhancing efficiency and communication.
- Managed senior executives' travel logistics and activities, including accommodations, transportation, and meals, resulting in streamlined travel experiences.
- Provided administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database, improving organizational efficiency.
- Maintained professionalism and strict confidentiality with all materials, ensuring trust and security.
- Organized team communications and planned events, both internal and off-site, fostering team collaboration and morale.
- Establish and coordinate administrative policies and procedures for officials, committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees and boards of directors
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors to discuss issues and assess and recommend various courses of action
- Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives, committees and boards of directors.
EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR
ITEX INTEGRATED SERVICES LIMITED
12.2017 - 08.2021
- Reviewed bid qualifications and documentation drafted by the business team, ensuring compliance and increasing successful bids.
- Scheduled meetings for the Managing Director, improving time management and productivity.
- Prepared letters and reports for the Managing Director, enhancing communication efficiency.
- Maintained diaries for the Managing Director, keeping schedules organized and timely.
- Coordinated meetings and strategy sessions, promoting effective team collaboration.
- Monitored changes in legislation and the regulatory environment, ensuring compliance and proactive adjustments.
- Liaised with external regulators and advisers, maintaining regulatory standards and effective relationships.
- Oversaw compliance systems, ensuring adherence to statutory requirements.
- Planned business trips and logistics, ensuring seamless travel arrangements and cost efficiency.
- Managed filing of documents and annual returns, ensuring legal compliance.
- Drafted and reviewed service level agreements, maintaining high service delivery standards.
- Provided oversight and guidance for category strategies, leading to improved performance.
- Prepared documents for PTSP Renewal License, ensuring timely renewals.
- Took minutes of management and shareholders meetings, ensuring accurate records.
- Handled client calls on behalf of the Managing Director, ensuring effective communication and issue resolution.
EXECUTIVE ASSISTANT TO THE SENIOR VICE PRESIDENT
PUZZLES GROUP LIMITED
11.2014 - 11.2017
- Coordinate meetings and prepare PowerPoint presentations.
- Monitor compliance with statutory obligations and provide management with advisories.
- Conduct research and schedule meetings for the SVP (C&LS).
- Draft letters and reports for the SVP (C&LS) and represent them in AGMs and workshops.
- Maintain diaries and manage files for the SVP (C&LS).
- Handle calls and client communications on behalf of the SVP (C&LS).
- Keep records of benefits plans, personnel transactions, and employee statistics for reporting.
- Coordinate management training on interviewing, hiring, terminations, promotions, performance reviews, and safety.
Education
Business Management -
Canadore College
Ontario Canada07.2024
B.L (LAW) -
Nigerian Law School
Nigeria06.2011
LL. B (LAW) -
Olabisi Onabanjo University
Nigeria06.2009
Skills
- Business Writing
- Strategic Planning
- Meticulous attention to detail
- Project Planning
- Project Management
- Risk Management
- Staff Management
Additional Information
Demonstrated expertise in managing complex challenges and embracing innovative solutions. Excelled in logical and analytical presentation of data, leading to informed decision-making and strategic improvements. Proven track record in building and maintaining robust relationships with clients and internal stakeholders, enhancing collaboration and driving business success. Adept at multi-tasking in dynamic environments, consistently performing under pressure to deliver high-quality results. Effective communicator with senior executives and cross-functional teams, ensuring clear, impactful interactions and driving organizational goals forward.
Languages
English
Native or Bilingual
Timeline
EXECUTIVE ASSISTANT TO THE GROUP MANAGING DIRECTOR
CAPITALSAGE HOLDINGS LTD
08.2021 - 12.2023
EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR
ITEX INTEGRATED SERVICES LIMITED
12.2017 - 08.2021
EXECUTIVE ASSISTANT TO THE SENIOR VICE PRESIDENT
PUZZLES GROUP LIMITED
11.2014 - 11.2017
Business Management -
Canadore College
B.L (LAW) -
Nigerian Law School
LL. B (LAW) -
Olabisi Onabanjo University
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