Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Faheemuddin Gulam Ahmed

Whitby,ON

Summary

A highly motivated and enthusiastic accounting professional with a proven track record in Accounts Receivable, Billings, and Accounts Payable. Possess robust analytical and problem-solving abilities, consistently making informed decisions. Unwavering work ethic, and driven by a continuous desire to enhance professional skills. Excel in troubleshooting and mentoring, guiding both junior and senior team members through challenges. Additionally, have excellent written and verbal communication skills and highly resourceful, adept at multitasking to successfully complete projects.

Overview

10
10
years of professional experience

Work History

Team Lead - Project Accounting & Billing

Gannett Fleming Canada ULC
03.2021 - Current
  • Lead the development and deployment of the PA project support team as a key member of the leadership group.
  • Articulate the capabilities and role of project support staff to diverse stakeholders, including Regions, Business Lines, and company management, fostering proactive communication.
  • Manage work distribution among the team, optimizing resource utilization to align with project, Region, and Business Line objectives. Report staffing activities and performance metrics when required.
  • Exercise judgment to assess complex project needs and staffing situations, ensuring alignment with project and business unit goals. Coordinate the efforts of assigned resources with other project and business unit staff.
  • Contribute to business development, proposal efforts, and project startups as necessary. Evaluate staff performance, provide guidance, and facilitate technical and interpersonal skills development. Communicate corporate policies and best practices while coordinating staffing requirements and maintaining performance reviews. Serve as the first point of escalation for challenging service issues in accordance with company policies.
  • Facilitate effective communication with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract-related matters, change orders, approvals, and additional services linked to billing.
  • Prepare comprehensive final invoice packages, including draft and final invoices, along with the necessary supporting documentation for approval by Project Managers on all billable projects.
  • Identify opportunities for optimizing client billing and proactively communicate findings and actions taken to the Accounting Supervisor.
  • Supervise the completion of project setup in the accounting system to ensure the seamless financial operation of projects throughout their lifecycle.
  • Manage the invoicing process to maintain a consistent cash flow, encompassing invoice generation, auditing, and timely delivery.

Team Lead - Project Billing

WSP Canada Inc.
11.2018 - 02.2021
  • Managed a team on 13 members.
  • Prepare all periodic accounting, financial reporting and variance analysis within the established corporate deadline.
  • Meets billing operational standards by contributing billing information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying billing system improvements.
  • Meets billing financial standards by providing annual billing budget information; monitoring expenditures; identifying variances; implementing corrective actions.
  • Accomplishes billing departmental objectives by measuring billing results against plans; evaluating and improving methods; making required changes.
  • Guides employee actions by researching, developing, writing, and updating billing policies, procedures, methods, and guidelines.
  • Setting goals for performance and deadlines in ways that comply with company’s plans and vision.
  • Organizing workflow and ensuring that team members understand their duties or delegated tasks.
  • Monitoring employee productivity and providing constructive feedback and coaching.
  • Obtains revenue by resolving order and invoice disputes; maintaining customer relations; resolving problems with bank transfer.
  • Set-up and manage billing schedules in the system for an assigned portfolio of projects and clients.
  • Obtain additional billing details as required to ensure billing accuracy and escalate billing issues and or concerns to the Regional Billing Manager.
  • Generate and submit invoice drafts and supporting back-up to Reviewers/Approvers and make revisions as required.
  • Follow up with project managers on the drafts pending for approval to ensure billings are processed within the deadline.
  • Prepare and send final invoice packages to Clients within deadlines while maintaining a high level of accuracy.
  • Work closely with other areas of the business (including but not limited to Accounts Payable, Accounts Receivable, Project Managers and Project Accountants) as required to promptly address issues and concerns.
  • Assess and recommend billing process improvements to the Regional Billing Manager to reduce the amount of time to process and deliver final invoice to Clients.
  • Respond to client queries regarding invoices, including preparation of analyses and preparation of amended invoices when required as directed by the partner/manager.
  • Prepare and process invoice adjustments such as credit memos and invoice cancellations as per the instructions from project managers.
  • Prepare detailed monthly report of WIP as required by project managers to ensure the expected fee to be recovered reflects the WIP value.
  • Additional duties include reconciliation of billing, data entry, filing, and obtaining/organizing supporting documentation including preparation of reports and spreadsheets as needed.

Accounts Receivable and Billing Specialist

Franklin Templeton Investments
12.2013 - 08.2018
  • Conducted billing for client accounts and prepared management fee invoices for advisory services on a quarterly basis using the PeopleSoft system.
  • Generated invoices using the PeopleSoft system and delivered them to clients as agreed upon in the contractual agreements.
  • Ensured timely recognition of investment management fee revenues on the correct corporate books.
  • Coordinated the calculation of fees and the invoicing workflow in collaboration with portfolio administration and client reporting teams.
  • Conducted regular reconciliation of the accounts receivable ledger to verify the accuracy of all payments and postings.
  • Managed the setup of new client accounts in the PeopleSoft system based on the information provided in the agreements.
  • Maintained an up-to-date billing system, regularly updating client information in the PeopleSoft system as per contractual amendments.
  • Maintained comprehensive customer files and records related to accounts receivable.
  • Posted revenues by meticulously verifying and entering transactions from lockbox and local deposits.
  • Investigated and resolved payment discrepancies by thoroughly examining bills, invoices, and bank deposit records on a daily, weekly, or monthly basis.
  • Generated monthly aging reports and actively pursued collections by sending billing reminders and engaging with customers via phone, email, fax, or mail.
  • Addressed and resolved customer queries, providing evidence such as invoices, calculations, and reports to support investigations.
  • Managed the process of account closure requests from clients, including the preparation of final management fee invoices, and handled refund requests for overpaid management fees in case of account closures, liaising with the Accounts Payable team for further processing. Additionally, generated monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity. Assisted both internal and external auditors by generating requested reports and providing necessary evidence, while also preparing monthly accruals of investment management and sub-advisory revenues and expenses, including variance analysis on fees, AUM, and accruals.

Project Accountant

Samsung C And T Corporation
04.2013 - 10.2013
  • Validate incoming data from various sources to prepare for project execution, ensuring its accuracy and relevance.
  • Review and approve supplier invoices related to specific projects, verifying their appropriateness and compliance.
  • Maintain comprehensive project-related records, including contracts, change orders, and associated documentation.
  • Create or approve all project-related billings to customers, ensuring accurate and timely invoicing.
  • Input receivables into the system with appropriate documentation to facilitate financial tracking and reporting.
  • Conduct accounting analysis, including cash accruals, accounts payables, accounts receivables, reconciliations, and foreign exchange transactions.
  • Analyze financial records and reports, making necessary adjustments to maintain accuracy and compliance.
  • Regularly request funds from headquarters on a monthly basis to support project financial needs.
  • Prepare monthly cash flow statements to monitor and manage the flow of funds.
  • Respond to inquiries from suppliers, consultants, and clients regarding the status of their payments, ensuring clear and timely communication.

Education

MBA - Finance

Cardiff Metropolitan University
Cardiff, UK

Bachelor of Science - Commerce And Business Administration

Osmania University
Hyderabad, India

Skills

  • Written and verbal communication Skills
  • Attention to detail
  • Critical thinking
  • Problem solving
  • Decision making
  • Leadership
  • Time management
  • Microsoft Office
  • ERP (Oracle Peoplesoft Financial, SAP FICO, Deltek, BST)

Languages

English
Hindi
Urdu
Telugu

Timeline

Team Lead - Project Accounting & Billing

Gannett Fleming Canada ULC
03.2021 - Current

Team Lead - Project Billing

WSP Canada Inc.
11.2018 - 02.2021

Accounts Receivable and Billing Specialist

Franklin Templeton Investments
12.2013 - 08.2018

Project Accountant

Samsung C And T Corporation
04.2013 - 10.2013

MBA - Finance

Cardiff Metropolitan University

Bachelor of Science - Commerce And Business Administration

Osmania University

Similar Profiles

CREATE PROFILE
Faheemuddin Gulam Ahmed