EYLUL CELIK
Toronto,ON
Summary
Results-driven candidate with a successful track record of providing administrative support in busy office environments. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to contribute to the team's goals. Hardworking and motivated individual seeking career development with strong organizational skills, eager to secure the Executive Assistant, Airport Development & Technical Services position.
Overview
10
10
years of professional experience
Work History
Management Assistant
Greater Toronto Airports Authority
2019.09 - Current
- Oversees training and onboarding process for all newly hired employees.
- Produces team-based communications, correspondence with external vendors, presentations, agendas, action logs for committee meetings and workshops, and other documents for Directors and teams using SharePoint and complete Microsoft Office applications, including Word, Excel, PowerPoint, MS Teams, MS Forms and Visio.
- Prepares customized LMS reports for the team to help support staff complete required training before expiry dates for better compliance and ensure safety across the company.
- Supports people leaders by maintaining OPEX budget tracker, scheduling meetings as per priority, and keeping weekly team meeting action logs to assist in driving results.
- Prepares and processes payment of invoices, requisitions, and releases in Oracle. Follows up with Accounts Payable to ensure invoices are paid promptly.
- Organizes logistics, catering, meeting materials, guest speakers, off-site team events, and team-building activities and puts together the presentations for each quarterly town hall meeting held by Engineering, Architecture and Construction Team and Technical Performance Team.
- Proactively manages dynamic calendars of the Director of Engineering, Architecture and Construction and the Director of Technical Performance to strategically coordinate meetings, appointments, and events and allocate preparation time for leaders between sessions.
- Attends various committee meetings alongside leaders to ensure relevant document repository and action item logs are in place by leveraging MS Teams capabilities for better follow-up on action items.
- Create and update records and digital files to maintain current, accurate, and compliant documentation.
- Monitors and flags emails to Directors' attention to prioritize and respond to urgent emails as needed.
- Implemented SharePoint project tracker list to take meeting minutes and established follow-up workflow reminding leaders of action item due dates.
- Arranges business travel, including booking flights and accommodations, preparing itineraries and conference registration for work-related purposes.
- Assists in maintaining 5-year Restoration Programs master spreadsheet to track Board approvals, urgent business case statuses, forecasts, budgets, and pull forwards. Also helps with keeping track of project design prioritization and condition assessment of projects.
- Built ADTS SharePoint Hub site and sub-sites for all business units within ADTS under the scope of Content Service Program (I-share Migration). Currently maintains numerous SharePoint Sites for broader ADTS teams.
- Worked with construction safety consultant, TRH, to establish Maintenance Contractors Safety Partnership Program. Pronto Forms has been integrated into SharePoint to ensure the GTAA has the record of each safety observation report done by TRH in our systems for a better follow-up process.
- Successfully completed special projects like I-Share Migration to SharePoint to exceed the goals of both IT and ADTS departments and the overall organization in keeping the company records intact during migration to a new document repository location. Following the migration, established and maintains the Engineering and Architectural Standards & Specifications Library.
Event Program Specialist
Greater Toronto Airports Authority
2019.05 - 2019.09
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Worked flexible hours; night, weekend, and holiday shifts.
- Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote a safe working environment.
- Maintained energy and enthusiasm in a fast-paced environment.
- Supported and managed logistics for corporate and community events of 50 to 500+ guests by creating and updating tracking plans with detailed tasks that allowed management to be consistently informed.
- Sourced venues and site visits, room blocking and tracking invites with detailed notes and comparative costs, which enabled quicker execution.
- Managed and planned GTAA's employee BBQ event for 500+ staff by creating a floor plan, project tracker, budget and production schedule using timelines that helped create efficiency.
- Conducted site visits and collected visual maps of locations with details on layout options, pricing, capacity, catering and contacts to share with management to secure top-priority choices.
- Communicated with vendors to finalize contracts over $50K by reviewing past events contracts.
- Built strong relationships with internal departments, vendors, and suppliers by creating connections that enable trust in project delivery.
- Provided day-of onsite support and assisted with post-event wrap-ups, including submitting post-event reports.
- Assisted with event budget, vendor quotes and invoicing, and volunteer coordination for employee and community events for over 800 attendees.
- Supported Toronto Pearson swag ordering/sales blitz and stocking of inventory.
Strategic Marketing Specialist
Alametifarika
2017.06 - 2017.12
- Contributed to advertising strategies for a top Turkish dairy brand called Sutas and increased 23% profit.
- Prepared materials and participated in strategic planning meetings with clients.
- Planned, coordinated and executed strategic communication plans and commercial activities on and offline.
- Strengthened marketing programs to capture new business and take advantage of changing trends in client markets.
- Identified appropriate marketing channels and targeted customers for campaigns.
- Monitored trends in social media, industry and competitive landscape to create new material.
Graphic Designer Intern
Smart Ad Agency
2015.05 - 2025.09
- Designed and contented over 100 daily social media posts for clients to boost over 30% impression.
- Recreated web pages by using Adobe InDesign and Photoshop.
- Developed creative design for print materials, brochures, banners and signs.
- Created digital image files for use in digital and traditional printing methods.
- Completed final touches for projects such as image sizes and font selection.
- Met with customers to present mockups and collect information for adjustments.
Education
Post Graduate Degree - Event Marketing - Sports, Entertainment, Arts
Seneca College
Toronto05.2019
Bachelor's Degree - Communication Design & Management
Anadolu University
Eskisehir, Turkey05.2017
Skills
- Confidentiality and Data Protection
- Advanced knowledge of Microsoft Office (Word, Excel, Powerpoint) SharePoint, Outlook, as well as Adobe Photoshop and InDesign.
- Ability to work on initiatives and prioritize tasks and ability to set realistic goals to meet deadlines
- Multitasking and Time Management
- Office Supplies and Inventory
- Travel Coordination
- Organizing and Categorizing Data
- Business Correspondence
- Problem-Solving Techniques
- Budget Administration
- Document and File Management
- Bilingual in English and Turkish
Accomplishments
LinkedIn Student Learning Ambassador | Toronto, Canada Jan 2019 – April 2019
- Promoted the features of LinkedIn and Lynda.com among university and college students in Toronto by creating content such as videos and posters.
- Executed an event at Seneca College York Campus which aimed to help students understand how to utilize their free access feature on Lynda.com and how to upgrade their LinkedIn profiles through the All-Star feature of LinkedIn.
- Used Live-Gauge Experiential Marketing Suite during the activation to collect impression data and analyzed results to measure event success.
- Became entitled to receive an accomplishment certificate from the LinkedIn head office based in Toronto.
Green Box Project | Eskisehir, Turkey | Dec 2017 - May 2017
- Created an awareness project to prevent individual food waste called Green Box.
- Worked on this project as a head of strategic marketing.
- Used discretion and paid attention to details while creating campaigns thoroughly around the project.
Circle’s End Short Movie | Eskisehir, Turkey | Dec 2016
- This film emphasizes how abuse and degradation affect women negatively, as well as the importance of the judicial process. The film reflects on the difficulties women face after abuse and degradation, especially during judicial processes.
- Effectively worked as a production assistant who set up the connection between various kinds of film festivals and the distribution agency and dealt with this movie's production budget.
- Circle's End movie has been successful as a finalist in the International Kalmthout Short Film Festival.
Timeline
Management Assistant
Greater Toronto Airports Authority
2019.09 - Current
Event Program Specialist
Greater Toronto Airports Authority
2019.05 - 2019.09
Strategic Marketing Specialist
Alametifarika
2017.06 - 2017.12
Graphic Designer Intern
Smart Ad Agency
2015.05 - 2025.09
Post Graduate Degree - Event Marketing - Sports, Entertainment, Arts
Seneca College
Bachelor's Degree - Communication Design & Management
Anadolu University
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