Evelyn Garcia

Reason for Leaving: Pursuing a Fully Remote Position

• Performed vendor account reconciliations, resolved discrepancies via SmartSheet, and provided training for new AP staff.
• Participated in weekly meeting to ensure efficient AP workflows.
• Communicated with vendors to resolve past-due balances or billing disputes professionally and efficiently, maintaining a strong working relationship throughout the process.
• Maintained files and documentation in accordance with company policy and accepted accounting practices.
• Managed invoice discrepancies for timely resolution, improving vendor relationships and ensuring accurate financial reporting.
• Implemented internal controls to prevent duplicate payments, safeguarding company funds and maintaining financial integrity.
• Reconciled vendor statements and researched and corrected discrepancies.
• Conducted thorough audits of AP transactions, identifying areas for improvement in efficiency and accuracy.
• Provided exceptional customer service to both internal departments and external vendors, fostering positive working relationships.
• Assisted with month-end closing procedures, contributing to a streamlined.
• Reviewed invoices for appropriate documentation and approval prior to payment.

Reason for Leaving: AP/AR Transitioned to Philippines

• Directed a remote accounts payable team of 12, overseeing the monthly processing of 5,000+ invoices.
• Implemented process improvements by reducing invoice errors by 15% and optimizing approval procedures.
• Managed vendor onboarding activities, preparation of W-9 and 1099 forms, coding assignments, approval coordination, and payments through ACH, wire transfers, and checks.
• Reconciled vendor statements, processed expense reports, and supported general ledger postings, accruals, and month-end close operations.
• Reason for Leaving: AP/AR Transitioned to Philippines
• Evaluated client needs and expectations, establishing clear goals for each consulting engagement.
• Liaised with customers, management, and sales team to better understand customer needs and recommend appropriate solutions.

• Family Care

Reason for Leaving: Accounting department transitioned to Arizona

• Supported AP operations across five divisions with IQMS, E2, and QuickBooks.
• Managed three-way matching of invoices, expense reports, and weekly check disbursements.
• Addressed vendor inquiries, payment discrepancies, GL allocations, and cash projections.
• Reviewed invoices for appropriate documentation and approval before processing payments, mitigating risks of unauthorized transactions.
• Processed employee expense reports for reimbursement, verifying accuracy and compliance with company policies.
• Supported cash forecasting efforts by providing timely information on upcoming payment obligations, aiding in effective cash management strategies.

Reason for Leaving: Closer to home

• Oversaw $900K weekly check distribution, vendor communications, and payment approvals.
• Executed account analyses, PO matching, reconciliations, journal entries, and both month-end and year-end closing procedures.
• Ensured accurate GL coding and compliance with corporate policies.
• Prioritized invoices according to cash discount potential and payment terms.
• Collaborated with procurement team to ensure accurate purchase order matching, enhancing overall efficiency in the payment process.
• Maintained well-organized filing systems for all accounts payable documents, facilitating easy access when needed for reference or audit purposes.
• Processed employee expense reports for reimbursement, verifying accuracy and compliance with company policies.
• Participated in system upgrades and implementations related to accounts payable functions, driving continuous improvement initiatives within the department.

• Led AP teams, managed high-volume invoice processing, conducted account reconciliations, and maintained vendor relationships across multiple sites.
• Supported payroll functions, cost accounting, inventory management, and 1099 reporting.
• Maintained optimal AP aging and enhanced month-end close procedures.
• Collaborated closely with different departments to track project expenses accurately across various cost centers.
• Increased compliance with internal controls by providing regular training to Accounts Payable team members on company policies and procedures.
• Ensuring proper tax treatment by verifying the accuracy of vendor W-9 forms and 1099 reporting requirements.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.