Evangeline Dela Fuente
Edmonton,Canada
Summary
Experienced professional with a strong background in accounts payable, accounts receivable, and payroll. Seeking to leverage team-oriented, analytical, and detail-oriented skills to contribute to a dynamic organization. Known for multitasking and working efficiently under pressure. Additionally, holds a Certification in Bookkeeping, a bachelor's degree in accounting, and possesses computer literacy and proficiency in Microsoft Office. Excels at analyzing diverse accounting processes to drive optimal outcomes for employees and the organization with a high level of ethics and integrity.
Overview
19
19
years of professional experience
Work History
Payroll Administrator/ Back-up Billing Administrator
GFL Environmental
08.2022 - 06.2024
- Process weekly and biweekly payroll for employees in AB (non-union) and BC (union), (100+ during slow season,300+ during TA season)
- Verify timesheets against work reports and resolve discrepancies and anomalies
- Follow up with Operations when information is missing and with any discrepancies
- Provide support to Billing Administrators
- Enter data into the company operational management system (OMS) for invoicing
- Review paperwork from each job, ensure the required documents and information are available, and enter data for invoicing, including providing backup documentation to the client
Tenant Engagement Coordinator
Fort McKay First Nation
02.2021 - 08.2022
- Assess the needs of the prospective FMFN tenant(s)
- Assist in developing and implementing appropriate service plans for the housing tenants
- Ensure all documentation is complete within the required timelines
- Maintain accurate and required records of individual tenants and residences
- Set up home visits with clients where required
- Provide information to the community members on FMFN housing programs
- Assist in the collection of the tenant’s monthly rent payment(s)
- Conduct periodic inspections to ensure units are clean and properly maintained
- Establishes and maintains a good relationship with tenants
- Review all incident reports involving non-compliance with building regulations and house rules
Applications Admin/ Property Administrator/ Accounting Clerk
Wood Buffalo Housing & Dev. Corp.
08.2016 - 10.2020
- Housing Applications Administrator
- Responded to client complaints and inquiries respectfully and professionally
- Dealt with clients on sensitive issues utilizing excellent communication skills
- Provided clients with application packages and reviewed the application process with customers/clients
- Accepted completed applications, and reviews to ensure they are accurately completed
- Processed applications by way of scoring, and rent calculation
- Updated customer information as received
- Monitored prospective tenant availability
- Sorted and printed statistical and other reports based on specific criteria as requested by Management
- Referred applicants to the sites for available units
- Back up for the Leasing Agent/ Property Administrator
- Cross-trained with other Community housing positions and provided support as required
- Property Administrator:
- Responded to tenant complaints and inquiries respectfully and professionally
- Back up for the Leasing Agent/Applications Administrator
- Dealt with tenants on sensitive issues utilizing excellent communication skills
- Completed “Pre-Move Out”, “Move-Out, and “Move-In” Inspections
- Completed “Make Unit Ready Work Orders”
- Completed Lease Ups
- Maintained building and unit key camera/ surveillance systems
- Completed daily building checks and followed through with the completion of deficiencies by way of work orders and purchase orders
- Completed contractor monitoring log
- Received rental payments, entered them into YARDI, and provided receipts to tenants
- Follow through on all arrears
- Maintained operational and maintain filing systems
- Completed eviction notices
- Completed bi-yearly unit inspections and followed through on all deficiencies
- Updated and maintained the building buzzer system
- Completed daily bank deposits, and a bank run
- Monthly postings and other month-end reports
- Cover reception desk
- Accounts Payable:
- Maintained systematic records of Direct Energy accounts (high volume), verified and recorded, and processed all invoices received (both gas and electric)
- Maintained and followed proper procedures while processing these invoices
- Coordinated with the vendor any issues with unpaid balances
- Verified all vendors’ statements of accounts and provided any clerical functions as needed
- Accounts Receivable
- Oversight and support for Tenant Accounts Receivable, processed receipts, and cash/checks
- Worked with the property admin team to ensure accuracy and efficiency in processing rental payments
- Responsible for checking, balancing, and reconciling Tenant Accounts Receivable, Tenant Security Deposits, and prepaid monthly rent
- Processed move-out statements
- Performed bank reconciliation, and ensured all related journal entries were prepared
- Prepared monthly reports as assigned by the Finance Manager
Finance Clerk, Property Administrator
Waypoints
10.2017 - 03.2018
- Accounts Payable
- Coded, obtained appropriate approvals, and processed invoices promptly
- Maintained A/P filing system
- Ensured matching of supporting documents (i.e.: invoices, packing slips, waybills, and purchase orders or purchase requisitions)
- Reconciled A/P balances to supplier statements to ensure all purchases and invoices were accounted for
- Followed up on invoice discrepancies and tracked backed orders and credits with vendors
- Vendor management
- Processed, and coded all manager’s company visas
- Performed a weekly check run
- Property Administrator
- Processed, set up, and modified PAD in the bank and in Property ware
- Processed move-out statements
- Processed and set up new tenants
- Assisted the Property manager
- Accounting Application Used: Property Ware
Project Administrator (Temporary)
CEDA International
07.2015 - 02.2016
- Key duties & responsibilities:
- Shell payroll (130 employees - different shift schedules); Track and enter all hours in a spreadsheet separately by shifts (14x14,10x4,11x3)
- Kept track of all the workers’ shift changes
- Reconciled all billable and non-billable hours, making sure it is balanced against the Service Orders to be billed
- Third-party billings
- Monthly equipment billings
- Nexen billing; prepare spreadsheets and upload for NEXEN turnaround projects
- Print all service (work) orders daily, and file them away to their respective job files
- Create invoice proposals and send them to project managers for approval
- Once approved, prepare invoices promptly, mail and/ or email them to the clients
- Locate third-party invoices for LEM/ Lump Sum projects
- Assist other Project administrators handling different business units as needed
- Accounting Application used: PACE-AX, FSA2012 R3
Bookkeeper
Sands Carpet One Ltd.
05.2014 - 03.2015
- Processed daily sales, cash, and check deposits
- Processed Accounts Payable and reconciled weekly, scheduled a weekly check run and/or credit card payments
- Reconcile bank and credit card statements on a weekly basis
- Weekly bank run
- Responsible for setting up new employees and sub-contractors
- Processed bi-weekly payroll
- Collated all time sheets and work orders for payroll entry
- Processed payroll through Ceridian
- Prepared monthly GST, Financial Statements
- Coordinated with Ceridian on all T4s, year-end reports and adjustments
- Accounting Application Used: RFMS, Ceridian
Accounting Analyst
Weatherford Ampscot
08.2012 - 06.2013
- AFE (Application for Expenditure)
- Oversaw plant’s AFE Spend
- Prepared monthly entries to move amounts from CIP (Construction in Progress) to Fixed Asset, to re-class or capitalized
- Generated and assigned Asset No
- And notify AFE owner so the equipment/ tools can be properly tagged and identified
- Monitored the progress of the ticketed AFEs
- Coordinated with project managers as to the quarterly spending and forecasts
- Reports:
- Daily Reports - Daily Absorption (Labor and overhead costs) Daily Absorption by Department (Labor Hours)
- Weekly Reports:
- PPV (Price per Variance) against purchase orders - Variances incurred in materials, freight, and subcontractors
- Variances in work order per Product Line, Variances per unit/ Inventory parts in work orders
- AFE Spend - run a report and update the CIP spreadsheet
- Monthly Reports:
- PPV against purchase orders - variances incurred in materials purchased, unbillable freight, and subcontractors
- Forwarded the monthly reports to buyers and procurement managers for comments
- Open work orders - disseminated the reports to management and planners
- All work orders that can be closed for the month's end should be closed
- Closed all work orders that were dormant for at least6 months
- Work order variance identified all work orders that is showing unfavorable variances and forwarded the report to the planners for comments and justifications
- Month-end Journal Entries:
- Prepared all accrual entries, with supporting spreadsheets, if needed
- Prepared all journal entries for AFE capitalization
- Prepared all entries for re-classing expenses, etc
- Prepared entries for G & A costs
- Accounting Application Used: JD Edwards, Showcase Query
Order Administrator
ABB Bermac
08.2011 - 04.2012
- Accounts Receivable (LEM)
- Managed high-volume A/R (Electrical & Instrumentation - Fox Creek Branch)
- Costing and pricing of daily work account tickets
- Ensured all work performed was accurate and completed promptly
- Responsible for invoicing and credit memos, etc
- Participated in developing corporate goals, and objectives, to have a more streamlined procedure and process
- Month-end, WIP/ accruals, stock transfers, managed inventory, and prepared adjustments and counts
- Visited Fox Creek branch at least once a month to touch base with the manager, admin, and field employees
- Accounting Application Used: SAP
Accounts Payable & Payroll Admin
Tarpon Energy Service Ltd.
01.2009 - 07.2011
- Accounts Payable
- Managed a high-volume A/P department (Elec
- & Controls, Telecom, Combustion, Rental Dept.)
- Coded, obtained appropriate approvals, and processed invoices promptly
- Maintained A/P filing system & Vendor management
- Ensured matching of supporting documents (ie: invoices, packing slips, waybills, and purchase orders or purchase requisitions)
- Reconciled A/P balances to supplier statements to ensure all purchases and invoices were accounted for
- Followed up invoice discrepancies, tracked backed orders and credits with vendors
- Month-end, WIP accruals, stock transfers, managed inventory adjustments and counts
- Payroll
- Processed all new hires, termination, ROE, salary adjustment & changes, employee status changes, monitored vacations, and requests for vacation pay release
- Helped with Health & Dental, RRSP to field employees
- Responsible for all payroll, and benefit inquiries from all the field staff
- Collated, verified, and processed all time entries
- Maintained employee personal files, (file & updated) all field employees’ safety tickets
- Maintained accuracy of all employee safety records, and scheduled safety courses when necessary
- Others
- Business travel arrangements for management and field employees
- Provided and assisted with generation of reports for project managers and management as needed
- Assisted the receptionist, and received, and dispatched service calls
- Ordered office supplies
- Reconciled manager’s company-issued credit cards
AP and Payroll Clerk
Canadian Tech Air Systems Inc.
07.2005 - 05.2008
- Accounts Payable
- Managed a high-volume A/P department (Elec
- & Controls, Telecom, Combustion, Rental Dept.)
- Coded, obtained appropriate approvals, and processed invoices promptly
- Maintained A/P filing system Ensured matching of supporting documentation (ie: invoices, packing slips, waybills, purchase orders, and or purchase requisitions) & Vendor management
- Reconciled AP balances to supplier statements to ensure all purchases and invoices were accounted for
- Followed up on invoice discrepancies and tracked back orders and credits from vendors
- Daily, weekly check runs, or as required
- Others
- Handled management and employees’ expenses, petty cash, and social funds
- Handled the bank reconciliation every end of the month, Bank deposits
- Provided and assisted with generation of reports for project managers and management as needed
- Assisted the receptions, received, and dispatched service calls, and ordered office supplies
- Reconciled company credit card
- Accounting Application Used: Simply Accounting
Education
BSc - Accounting
Immaculate Conception College
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Vancouver Island University
11.2022
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06.2022
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Keyano College
02.2022
Skills
- Working knowledge of different kinds of accounting software, mostly industry-specific
- Excellent computer skills using Microsoft applications
- I have a strong work ethic, organizational and communication skills, problem solver, and a great team player
- Proven ability to work efficiently within a high-volume environment while maintaining a high degree of accuracy Takes pride in doing an excellent job and achieving results under pressure
- A great reputation for independence, dependability, credibility, hard work, enthusiasm, personable, and professional in appearance and manner
- Fast learner, honest, flexible, considerate I can multi-task, very systematic, result-oriented, and diligent
- Always willing to go the extra mile to help co-workers and can easily get along with everybody
Languages
English
Full Professional
Timeline
Payroll Administrator/ Back-up Billing Administrator
GFL Environmental
08.2022 - 06.2024
Tenant Engagement Coordinator
Fort McKay First Nation
02.2021 - 08.2022
Finance Clerk, Property Administrator
Waypoints
10.2017 - 03.2018
Applications Admin/ Property Administrator/ Accounting Clerk
Wood Buffalo Housing & Dev. Corp.
08.2016 - 10.2020
Project Administrator (Temporary)
CEDA International
07.2015 - 02.2016
Bookkeeper
Sands Carpet One Ltd.
05.2014 - 03.2015
Accounting Analyst
Weatherford Ampscot
08.2012 - 06.2013
Order Administrator
ABB Bermac
08.2011 - 04.2012
Accounts Payable & Payroll Admin
Tarpon Energy Service Ltd.
01.2009 - 07.2011
AP and Payroll Clerk
Canadian Tech Air Systems Inc.
07.2005 - 05.2008
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Vancouver Island University
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Keyano College
BSc - Accounting
Immaculate Conception College
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