Summary
Overview
Work History
Education
Skills
Training
Timeline
Generic

Emilee Harris

Lake Forest,CA

Summary

Driven and resourceful administrative professional 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

17
17
years of professional experience

Work History

Executive Assistant

Sumitomo Pharma America, Inc
2023.07 - Current
  • Handle confidential and sensitive information with discretion and tact.
  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Streamline executive communication by managing emails, phone calls, and scheduling appointments.
  • Serve as liaison between departments to facilitate effective communication throughout the company.
  • Organize and coordinated conferences and monthly meetings.
  • Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Screen calls and emails and responded accordingly to support executive correspondence.
  • Provide professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Support executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
  • Enhance productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Deliver exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Contribute to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Proactively identify areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Use advanced software to prepare documents, reports, and presentations.
  • Support business and hospitality needs of corporate partners and staff during meetings and company events.
  • Conduct research and analyzed data to provide detailed reports on various business topics.
  • Work with senior management to initiate new projects and assist in various processes.
  • Updated and maintain confidential databases and records.
  • Handle logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Volunteer to help with special projects of varying degrees of complexity.
  • Coordinate events and worked on ad hoc projects.
  • Uphold strict timetables by maintaining accurate, balanced calendars.
  • Draft reports, executive summaries and newsletters.
  • Coordinate and book airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Handle administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Maintain confidentiality when handling sensitive information, protecting company interests and employee privacy.

Senior Administrative Assistant

Urovant Sciences, Inc
2022.01 - 2023.07
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
  • Supported program operations by preparing and updating documents, reports and spreadsheets.
  • Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
  • Arranged business travel details for company employees per supervisor requirements.
  • Acted as backup for other employees by providing support and adapting to requirements of department.
  • Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
  • Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
  • Created and updated records and files to maintain document compliance.
  • Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
  • Managed sensitive information with utmost discretion to maintain confidentiality at all times.
  • Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Coordinated office activities and public events.
  • Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
  • Managed electronic records database and handled all file requests.
  • Reduced errors in data entry tasks due to meticulous attention to detail when inputting information into various databases and spreadsheets.
  • Wrote and prepared deliberate agendas for company meetings.
  • Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
  • Optimized document organization by developing a comprehensive electronic filing system that facilitated easy retrieval of information when needed.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Expertly coordinated logistics for functions both within and outside of organization.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Assisted in the creation of compelling presentations for executive-level meetings using advanced PowerPoint skills.
  • Simplified expense reporting procedures for employees with a user-friendly template that increased compliance rates for reimbursement requests.
  • Drafted documents in company-directed formats and fonts accurately and consistently.
  • Categorized and processed sensitive documents with information of deeply personal nature.
  • Produced letters and memoranda to inform stakeholders of business decisions.
  • Provided valuable support to multiple departments, managing ad-hoc projects as needed and balancing competing priorities effectively.
  • Identified communication channels to set roadmap to distribute information.
  • Enhanced team collaboration by organizing regular team-building activities that fostered camaraderie among staff members.
  • Prepared flawless emails and other documents upon direction of immediate supervisor.
  • Assisted development and implementation of new administrative procedures.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Managed department budgets and generated financial reports for management review.
  • Managed filing system, entered data and completed other clerical tasks.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted coworkers and staff members with special tasks on daily basis.

Senior Administrative Assistant

SEL
2018.01 - 2022.01
  • Support West Region Director & ES Managers
  • Provide Account Admin support for the Irvine, Phoenix & Albuquerque offices when needed
  • Stay up to date on all actives within West Region and SEL
  • This includes process changes, corporate communications, and issues needing to be addressed
  • Stay up to date on all SEL corporate changes and objectives
  • Constant communication with other admins across SEL to maintain good relationships with peer group
  • Help train other admins in West Region and other departments across SEL
  • Maintain being the trusted advisor for West Region
  • Provide timely proposal reviews & approvals for West Region to ensure excellent customer service
  • Manage multiple calendars and inboxes
  • Book travel on an as-needed basis
  • Create presentations with short notice
  • Manage credit card reconciliations in Concur
  • Host meetings, customer visits and trainings
  • Record & distribute meeting minutes
  • Coordinate service of office equipment when needed
  • Provide backup for other admins and division staff
  • Develop, run & maintain daily, weekly & monthly reports
  • Handle all Workday approvals for the West Region
  • Work with HR to open job requisitions in Workday
  • Provide project folder access to other ES employees
  • Provide admin support for other departments within SEL
  • Work closely with Executive Assistants to schedule new hire meetings with Executive Leaders
  • Complete urgent, last minute tasks
  • Frequently multitask
  • Understand
  • Create
  • Simplify
  • Ask Why 5 Times before doing something.

Procurement Administrative & Systems Assistant

SALK INSTITUTE
2007.01 - 2018.01
  • Answer multi-line phone
  • Assist Applications Manager with SciQuest program training, which includes new user creations, troubleshooting and end user questions
  • Responsible for stocking departmental office and kitchen supplies
  • Greet and direct visitors and arrange vendor parking reservations
  • Complete check requests and travel expense reports via online Travel Expense Management System
  • Create & manage the department's procedure manuals
  • Track and maintain department vacation/sick leave monthly
  • Schedule & organize department meetings and events
  • Coordinate service of office equipment
  • Schedule interviews for new applicants
  • Interface with Grants Accounting; responsible for commitment transfers
  • Manage multiple calendars and bulletin boards
  • Maintain departmental rosters
  • Distribute departmental mail
  • Served on Salk Employee Council
  • Assist Assistant Director & Director on a daily basis
  • Perform department credit card reconciliation on a daily & monthly basis
  • Assist buyers with order placement & supplier contracts
  • Handle the Overdue Purchase Order Report & work with suppliers on a weekly basis to check on orders
  • Manage supplier database by adding, removing and updating all supplier information when needed
  • Record & distribute monthly meeting minutes.

Education

High School Diploma -

Palomar College
San Marcos, CA
01.2003

Skills

  • Executive Support
  • Office Management
  • Strong Problem Solver
  • Meticulous attention to detail
  • Information confidentiality
  • Expense Reporting
  • Calendar Management
  • Professional and mature
  • Travel Coordination
  • Meeting planning
  • Database Management
  • Document Preparation
  • Proofreading
  • Advanced MS Office Suite
  • Resourceful
  • File Organization
  • Project Management
  • Phone Etiquette
  • Business Correspondence
  • Conflict Management
  • Presentation Development
  • Software Knowledge
  • Spreadsheet tracking
  • Report Writing
  • Technical Support
  • Task Delegation
  • Mail handling
  • Process Improvements
  • Multi-line phone proficiency
  • Travel administration
  • Report Analysis
  • Report Generation
  • Extensive vocabulary
  • Policy Enforcement
  • Report Development
  • Time Management
  • Reliable and Responsible
  • Executive Schedule Management
  • Problem-Solving
  • Honest and Dependable
  • Critical Thinking
  • Travel Arrangement Coordination
  • Relationship Building
  • Team Leadership
  • Documentation and Recordkeeping
  • Team Coordination
  • Work Prioritization
  • Calendar and Scheduling Software
  • File Maintenance
  • Decision-Making
  • Meeting Scheduling
  • Correspondence and Memo drafting
  • Supply Ordering
  • Travel Planning
  • Meeting Agenda Preparation
  • Goal Minded
  • Invoice Preparation
  • Operating Procedures
  • Document Filing and Retrieval
  • Travel Itineraries

Training

  • Completed courses in MS Excel, MS Word & MS Outlook
  • Attended Administrative Assistant, Time Management, Effective Business Writing & Organizational Skills seminars
  • Attended SciQuest conferences and Regional User Groups

Timeline

Executive Assistant

Sumitomo Pharma America, Inc
2023.07 - Current

Senior Administrative Assistant

Urovant Sciences, Inc
2022.01 - 2023.07

Senior Administrative Assistant

SEL
2018.01 - 2022.01

Procurement Administrative & Systems Assistant

SALK INSTITUTE
2007.01 - 2018.01

High School Diploma -

Palomar College

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Emilee Harris