Emilee Harris
Lake Forest,CA
Summary
Driven and resourceful administrative professional 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Sumitomo Pharma America, Inc
07.2023 - Current
- Handle confidential and sensitive information with discretion and tact.
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Process travel expenses and reimbursements for executive team and senior management group.
- Streamline executive communication by managing emails, phone calls, and scheduling appointments.
- Serve as liaison between departments to facilitate effective communication throughout the company.
- Organize and coordinated conferences and monthly meetings.
- Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screen calls and emails and responded accordingly to support executive correspondence.
- Provide professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Support executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
- Enhance productivity by organizing travel arrangements and coordinating accommodations for executives.
- Deliver exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contribute to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Proactively identify areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Use advanced software to prepare documents, reports, and presentations.
- Support business and hospitality needs of corporate partners and staff during meetings and company events.
- Conduct research and analyzed data to provide detailed reports on various business topics.
- Work with senior management to initiate new projects and assist in various processes.
- Updated and maintain confidential databases and records.
- Handle logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Volunteer to help with special projects of varying degrees of complexity.
- Coordinate events and worked on ad hoc projects.
- Uphold strict timetables by maintaining accurate, balanced calendars.
- Draft reports, executive summaries and newsletters.
- Coordinate and book airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Handle administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Maintain confidentiality when handling sensitive information, protecting company interests and employee privacy.
Senior Administrative Assistant
Urovant Sciences, Inc
01.2022 - 07.2023
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
- Arranged business travel details for company employees per supervisor requirements.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
- Offered technical support and troubleshot issues to enhance office productivity.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Created and updated records and files to maintain document compliance.
- Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Coordinated office activities and public events.
- Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
- Managed electronic records database and handled all file requests.
- Reduced errors in data entry tasks due to meticulous attention to detail when inputting information into various databases and spreadsheets.
- Wrote and prepared deliberate agendas for company meetings.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Optimized document organization by developing a comprehensive electronic filing system that facilitated easy retrieval of information when needed.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Expertly coordinated logistics for functions both within and outside of organization.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Assisted in the creation of compelling presentations for executive-level meetings using advanced PowerPoint skills.
- Simplified expense reporting procedures for employees with a user-friendly template that increased compliance rates for reimbursement requests.
- Drafted documents in company-directed formats and fonts accurately and consistently.
- Categorized and processed sensitive documents with information of deeply personal nature.
- Produced letters and memoranda to inform stakeholders of business decisions.
- Provided valuable support to multiple departments, managing ad-hoc projects as needed and balancing competing priorities effectively.
- Identified communication channels to set roadmap to distribute information.
- Enhanced team collaboration by organizing regular team-building activities that fostered camaraderie among staff members.
- Prepared flawless emails and other documents upon direction of immediate supervisor.
- Assisted development and implementation of new administrative procedures.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted coworkers and staff members with special tasks on daily basis.
Senior Administrative Assistant
SEL
01.2018 - 01.2022
- Support West Region Director & ES Managers
- Provide Account Admin support for the Irvine, Phoenix & Albuquerque offices when needed
- Stay up to date on all actives within West Region and SEL
- This includes process changes, corporate communications, and issues needing to be addressed
- Stay up to date on all SEL corporate changes and objectives
- Constant communication with other admins across SEL to maintain good relationships with peer group
- Help train other admins in West Region and other departments across SEL
- Maintain being the trusted advisor for West Region
- Provide timely proposal reviews & approvals for West Region to ensure excellent customer service
- Manage multiple calendars and inboxes
- Book travel on an as-needed basis
- Create presentations with short notice
- Manage credit card reconciliations in Concur
- Host meetings, customer visits and trainings
- Record & distribute meeting minutes
- Coordinate service of office equipment when needed
- Provide backup for other admins and division staff
- Develop, run & maintain daily, weekly & monthly reports
- Handle all Workday approvals for the West Region
- Work with HR to open job requisitions in Workday
- Provide project folder access to other ES employees
- Provide admin support for other departments within SEL
- Work closely with Executive Assistants to schedule new hire meetings with Executive Leaders
- Complete urgent, last minute tasks
- Frequently multitask
- Understand
- Create
- Simplify
- Ask Why 5 Times before doing something.
Procurement Administrative & Systems Assistant
SALK INSTITUTE
01.2007 - 01.2018
- Answer multi-line phone
- Assist Applications Manager with SciQuest program training, which includes new user creations, troubleshooting and end user questions
- Responsible for stocking departmental office and kitchen supplies
- Greet and direct visitors and arrange vendor parking reservations
- Complete check requests and travel expense reports via online Travel Expense Management System
- Create & manage the department's procedure manuals
- Track and maintain department vacation/sick leave monthly
- Schedule & organize department meetings and events
- Coordinate service of office equipment
- Schedule interviews for new applicants
- Interface with Grants Accounting; responsible for commitment transfers
- Manage multiple calendars and bulletin boards
- Maintain departmental rosters
- Distribute departmental mail
- Served on Salk Employee Council
- Assist Assistant Director & Director on a daily basis
- Perform department credit card reconciliation on a daily & monthly basis
- Assist buyers with order placement & supplier contracts
- Handle the Overdue Purchase Order Report & work with suppliers on a weekly basis to check on orders
- Manage supplier database by adding, removing and updating all supplier information when needed
- Record & distribute monthly meeting minutes.
Education
High School Diploma -
Palomar College
San Marcos, CA01.2003
Skills
- Executive Support
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Information confidentiality
- Expense Reporting
- Calendar Management
- Professional and mature
- Travel Coordination
- Meeting planning
- Database Management
- Document Preparation
- Proofreading
- Advanced MS Office Suite
- Resourceful
- File Organization
- Project Management
- Phone Etiquette
- Business Correspondence
- Conflict Management
- Presentation Development
- Software Knowledge
- Spreadsheet tracking
- Report Writing
- Technical Support
- Task Delegation
- Mail handling
- Process Improvements
- Multi-line phone proficiency
- Travel administration
- Report Analysis
- Report Generation
- Extensive vocabulary
- Policy Enforcement
- Report Development
- Time Management
- Reliable and Responsible
- Executive Schedule Management
- Problem-Solving
- Honest and Dependable
- Critical Thinking
- Travel Arrangement Coordination
- Relationship Building
- Team Leadership
- Documentation and Recordkeeping
- Team Coordination
- Work Prioritization
- Calendar and Scheduling Software
- File Maintenance
- Decision-Making
- Meeting Scheduling
- Correspondence and Memo drafting
- Supply Ordering
- Travel Planning
- Meeting Agenda Preparation
- Goal Minded
- Invoice Preparation
- Operating Procedures
- Document Filing and Retrieval
- Travel Itineraries
Training
- Completed courses in MS Excel, MS Word & MS Outlook
- Attended Administrative Assistant, Time Management, Effective Business Writing & Organizational Skills seminars
- Attended SciQuest conferences and Regional User Groups
Timeline
Executive Assistant
Sumitomo Pharma America, Inc
07.2023 - Current
Senior Administrative Assistant
Urovant Sciences, Inc
01.2022 - 07.2023
Senior Administrative Assistant
SEL
01.2018 - 01.2022
Procurement Administrative & Systems Assistant
SALK INSTITUTE
01.2007 - 01.2018
High School Diploma -
Palomar College
Similar Profiles
Christina WullenweberChristina Wullenweber
Senior Territory Sales manager at Sumitomo Pharma America, inc.Senior Territory Sales manager at Sumitomo Pharma America, inc.
LENORA MERKEYLENORA MERKEY
Senior Therapeutic Specialist at Sumitomo Pharma America Pharmaceuticals, SMPA (Formerly Sunovion Pharmaceuticals)Senior Therapeutic Specialist at Sumitomo Pharma America Pharmaceuticals, SMPA (Formerly Sunovion Pharmaceuticals)
Yuma NiuYuma Niu
Research Scientist at Sumitomo Pharma Co., Ltd.Research Scientist at Sumitomo Pharma Co., Ltd.