Elva Bizzell
Lake Elsinore
Summary
Detail-oriented executive assistant with expertise in document preparation, executive scheduling, and travel coordination. Proven ability to manage complex schedules while maintaining confidentiality and delivering exceptional customer service.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Utility Executive Assistant
LADWP/Power Planning, Resources, and Development
Los Angeles
12.2020 - 01.2023
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed executive calendars and scheduled appointments efficiently.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Coordinated complex travel itineraries for executives and staff across multiple regions.
Utility Executive Assistant
LADWP/Power Operations and Maintenance
Los Angeles
09.2018 - 12.2020
- Managed executive schedules and coordinated complex travel arrangements.
- Prepared and edited correspondence, reports, and presentations for internal meetings.
- Maintained office supplies and inventory, ensuring availability for team operations.
- Conducted research to support decision-making by senior leadership.
- Assisted in onboarding new employees by preparing necessary documentation and materials.
- Collaborated with various departments to streamline communication processes.
- Implemented filing systems to enhance document retrieval and organization efficiency.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
Executive Assistant to the Managing Director
LADWP/Power Supply Operations
Los Angeles
08.2012 - 09.2018
- Managed calendars and scheduled meetings for the Managing Director efficiently.
- Coordinated travel arrangements and itineraries for executive team members.
- Prepared meeting agendas and documented minutes for follow-up actions.
- Assisted in drafting correspondence and internal communications for stakeholders.
- Maintained confidential files and documents in an organized manner.
- Liaised with various departments to ensure smooth operations within Power Supply Operations.
- Assisted in preparation of documents related to projects assigned by the Managing Director.
- Managed filing system for documents related to projects handled by executive staff members.
- Researched new technologies that could be used within executive staff processes or procedures.
- Prepared expense reports for the Managing Director according to company policy.
- Ensured timely submission of invoices from vendors associated with executive staff projects.
- Attended weekly meetings with executive staff members; recorded meeting minutes accurately.
Senior Clerk Typist
LADWP/Engineering Services Division
Los Angeles
05.2005 - 08.2012
- Processed engineering documents and maintained accurate filing systems.
- Typed and formatted reports using industry-standard software applications.
- Assisted in tracking project timelines and deliverables for engineering teams.
- Managed office supplies inventory and ordered materials as needed.
- Supported staff by providing administrative assistance with daily operations.
- Ensured accuracy of all documents before submitting them for review.
- Generated monthly invoices for clients based on their orders and payments received.
- Monitored employee attendance and maintained accurate timekeeping records.
- Managed itineraries, including flights, accommodations, and transportation arrangements.
Senior Clerk Typist
LADWP/Marketing
Los Angeles
04.2000 - 05.2005
- Monitored employee attendance and maintained accurate timekeeping records.
- Processed payroll data using specialized timekeeping software systems.
- Assisted in generating reports for payroll processing and audits regularly.
- Collaborated with HR to update employee information in the timekeeping system.
- Verified accuracy of timesheets before submitting them for processing.
- Organized training sessions for new staff to promote skill development and integration.
Education
Bachelor of Science - Business Administration And Management
University of La Verne
La Verne, CASkills
- Document preparation
- Executive scheduling
- Travel coordination
- Report generation
- Confidentiality management
- Customer service
Certification
Notary Public
Timeline
Utility Executive Assistant
LADWP/Power Planning, Resources, and Development
12.2020 - 01.2023
Utility Executive Assistant
LADWP/Power Operations and Maintenance
09.2018 - 12.2020
Executive Assistant to the Managing Director
LADWP/Power Supply Operations
08.2012 - 09.2018
Senior Clerk Typist
LADWP/Engineering Services Division
05.2005 - 08.2012
Senior Clerk Typist
LADWP/Marketing
04.2000 - 05.2005
Bachelor of Science - Business Administration And Management
University of La Verne