Ellen Butler
Ottawa
Summary
Detail oriented finance professional with a proven track record at Indigenous Services Canada & Shared Services Canada. Adept in financial support & enhancing client experiences. Excelled in data collection, analysis, and financial management. Open to new opportunities, a well seasoned Manager with developed leadership experience & excellent communication skills. Excited by challenges that lead to the increase of personal development & immediate problem resolution.
Overview
11
11
years of professional experience
1
1
Certification
Work History
A/Financial Administration & Planning Officer
Shared Services Canada, Government of Canada
06.2023 - Current
- Responding & actioning incoming requests in a timely manner.
- Liaising with Corporate Finance Partners and Branch Cost Center Managers to provide advice/guidance, while working together to identify urgencies and support resolution.
- Understanding departmental financial systems/tools, such as SAP/SIGMA, funds commitments, decommitments, JV’s and P2P for creation of purchase requisitions, reconciling invoices, amendments.
- Processing recoverable transactions: MOU invoices & project JVs
- Maintaining financial reports with views to support directorates such as Consultants Lists, Forecasting Workbooks, Salary representation, Outstanding Commitments, Actuals and more.
- Hosting monthly financial reviews and providing details to facilitate decision making for our CCM clients (who are CTOB Senior Management director and above levels)
- Follow up with meeting summaries, obtaining appropriate approvals or escalation as needed, then submitting monthly forecasts using the Budget Planning and Consolidation Tool BPC, Salary Forecasting Templates SFT and actioning any financial transaction requests identified
- Consistently using team tools and established processes such as the generic inbox, action tracker, OoO Calendar, GCDocs, Sharepoint and Teams to store/share work related files.
- Supporting the establishment of Payable Against Year End (PAYEs) and Receivables at Year End (RAYE) for Other Government Departments (OGDs), legacy Purchase Orders (BIL POs), Funds Commitments
Financial Assistant
Indigenous Services Canada, Government Of Canada
01.2023 - 05.2023
- Supported with fiscal closings, budget allocation and daily business operations.
- Reconciled statements and accounts and resolved variances.
- Trained for higher risk transactions. (ISC/CIRNAC)
- Input financial data and produced reports using SAP
- Observed strict confidentiality rules to maintain data integrity and protect clients.
- Entered financial data into company accounting system with stringent adherence to data security protocols
- Maintained accurate records of financial transactions in alignment with regulatory requirements.
- Minimized risk of errors by accurately processing invoices, payments and other financial transactions.
Assistant Food and Beverage Manager
Ottawa Hunt & Golf Club
09.2013 - 05.2023
- Primary Manager & Keyholder
- Coordinated daily shift duties for entire restaurant.
- Complied with Local Trades Union 261 & its CBA (collective bargaining agreement), directed unionized environment, following employee seniority, scheduling, CBA protocols as an non-unionized Manager.
- Assisted in two full CBA Union negotiations as Management (non-unionized).
- Responsible for front of house hiring.
- Completion of bi-weekly payroll administration.
- Enacted progressive disciplinary measures when due.
- Developed relationships with beverage consignment representatives, suppliers & vendors.
- Smart Serve/Safe food handling certified
- Oversaw selection, ordering and inventory controls of wine, beer, liquor & non-alcoholic beverages.
- Resolved customer complaints
- Drafted beverage yearly cost increases, aligning inventory needs with budgetary constraints.
Education
No Degree - Community And Justice Services
Algonquin College
Ottawa04.2009
High School Diploma -
Philemon Wright High School
Gatineau, QC06.2006
Skills
- Financial Administration
- SAP/SIGMA
- Acquisition Card holder
- Maintaining monthly financial reports
- Hosting monthly financial reviews
- Salary Forecasting tool & BPC input
- Recoveries
- MOU's/Project JV's
- Client Experience
- Payroll Administration
- Union Relationships
- PAYE/RAYE- Fiscal year end closings
Accomplishments
- Bilingual- French & English- C-B-B
- Managed the Food & Beverage success of 2017 & 2022, LPGA; Canadian Pacific Women's Open Golf Tournaments
Certification
- First Aid & CPR Level 1- Canadian Red Cross
- Floor Emergency Warden-SSC- 24/25
- WHIMIS
- Supervisors Responsibilities & Due Diligence act
- Accessibility for Ontarians with Disabilities Act (AODA)
- Duty to Accommodate (DOA)
Timeline
A/Financial Administration & Planning Officer
Shared Services Canada, Government of Canada
06.2023 - Current
Financial Assistant
Indigenous Services Canada, Government Of Canada
01.2023 - 05.2023
Assistant Food and Beverage Manager
Ottawa Hunt & Golf Club
09.2013 - 05.2023
- First Aid & CPR Level 1- Canadian Red Cross
- Floor Emergency Warden-SSC- 24/25
- WHIMIS
- Supervisors Responsibilities & Due Diligence act
- Accessibility for Ontarians with Disabilities Act (AODA)
- Duty to Accommodate (DOA)
No Degree - Community And Justice Services
Algonquin College
High School Diploma -
Philemon Wright High School
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