ELIZABETH WANG
Toronto,Canada
Summary
Dynamic Executive Assistant with a proven track record at Hudson's Bay, adept at managing complex schedules and fostering cross-functional collaboration. Proficient in MS Office and Google Workspace, I excel in producing impactful presentations and enhancing team productivity through strategic organization and communication. Strong interpersonal skills drive successful stakeholder engagement.
Overview
22
22
years of professional experience
Work History
Executive Business Partner, Supply Chain Logistics and Fulfillment
Hudson's Bay
Toronto, Canada
04.2022 - Current
- Managed strategic partnership initiatives to drive measurable outcomes and deeper relationships with cross-functional teams
- Prepared documents, reports and presentations for executives
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Maintained executive's appointment schedule by planning and scheduling appointments, teleconferences and travel plans
- Communicated with peers to verify task completion, meeting tight deadlines and schedules
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
- Processed travel expenses and reimbursements for executive team and senior management group
- Organized and coordinated conferences and monthly meetings
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning
Executive Assistant (Remote) to: CEO
Eslight World Wide
Toronto, Canada
09.2019 - 04.2022
- Provide direct administrative support to CEO and other members of the team
- Communicate regularly via e-mail and/or phone with team and clients
- Schedule bookings, events, meetings
- Prepare travel schedules, book travel arrangements, and make reservations for travel
- Complete expense reports and other related duties on behalf of CEO
Executive Assistant to: CFO, EVP, SVP, VP, Controller
Sears Canada
Toronto, Canada
04.2015 - 10.2017
- Maintain everyone's calendar, daily schedules and office records
- Collects and prepares information for the use in discussions/meetings of executive staff and outside individuals
- Arrange travel schedules and associated arrangements, generally assisting on all matters related to outside business meetings
- Acts as a link between EVP SVP and staff, internal departments, outside agencies and the public
- Sorts mail, including preparing and distributing all outgoing mail
- Compose and prepare material for VPs and their team
- Prepare expense reports and ensure accuracy of expenses
- Accounts payable and receivable for Logistics
- Organizes event details such as menu, accommodation, upgrades, agendas and maps
- Assists the in-house travel department with travel arrangements by providing accurate information pertaining to complete bookings of trips (e.g
- Flights, cars, rentals, hotels, meeting venues etc.)
- Accurately tracks vacation, floater and sick days, for the EVP/VP/department
Executive Assistant to the Head of Production & Head of Technology
Arc Productions
Toronto, Canada
05.2013 - 04.2015
- Manage the calendars of the President/CEO/CFO/SVP/Head of Production & VP/Head of Technology, ensure that the President and the SVP and VP attends all appointments as scheduled
- Prepare and edit correspondence, communications, presentations and other documents
- Organize and schedule meetings for President/CEO/CFO/SVP/Head of Production & VP/Head of Technology and all Department Heads, including contacting participants and booking rooms
- Book travel arrangements (Hotel/Flight/Car Rental) for President/CEO/CFO/SVP/Head of Production & VP/Head of Technology
- Manage documentation, including electronic filing, set up new clients' files, updates and maintenance of client contact information
- File and retrieve documents and reference materials
- Getting personal errands done
- Schedule all meetings and conference calls, taking into account different time zones
Executive Assistant to the CEO and Administrative Assistant
Remedy Communications
Toronto, Canada
10.2010 - 02.2012
- Manage the calendars of the CEO and Project Managers and provide administrative support to entire office
- Prepare and edit correspondence, communications, presentations and other documents
- Organize and schedule meetings, including contacting participants and booking rooms
- Multi-line switchboard (up to 8 lines)
- File and retrieve documents and reference materials
- Set up Gmail/Zoho CRM Accounts for staff
- Book travel arrangements(Hotel/Flight/Car Rental) for CEO/ProjectManagers/Directors
- Prepare and/or edit internal and external letters, faxes, memos and mass emails
- Set up Advisory Board Meeting and making follow up calls
- Tech Support, QA/Testing
Marketing Assistant/Administrative Assistant
Sunlife Financial
Toronto, Canada
01.2009 - 10.2010
- Provide administrative support to Marketing Manager
- Call existing clients regarding upcoming events/promos
- Schedule and confirm appointments for Manager
- Manage calendars, travel, expense and response emails
- Working with budget coordination and track budgets and process invoices
- Communicate with clients at different events (English or Mandarin)
Administrative Assistant/Receptionist/Executive Assistant
MIDTOWN SSI
Toronto, Canada
05.2006 - 06.2007
- Provide administrative support to Sales and Leasing Managers Daily
- Greet Clients and Record their information daily
- Multi-line switchboard (up to 20 lines)
- Promptly receive and screen incoming telephone calls to the Manager
- Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event
- Book travel arrangements (Hotel/Flight/Car Rental) and prepare itinerary, both corporate and personal for the Manager
- Perform addition functions as directed or assumed on personal initiative
- Direct customers to their Sales Associates
- Phone calls/mail info to clients about our next sale event
- Filing and organizing clients' database
Administrative Assistant /Model Agent/Executive Assistant
AAB TALENT
Toronto, Canada
08.2003 - 08.2006
- Provide administrative support to Managers Daily
- Recruit and meet clients weekly
- Multi-line switchboard (up to 8 lines)
- Submit clients daily to projects and also calling them whenever an audition is available
- Call clients regarding booking and negotiate rates for them
- Meet with Producers/Casting directors to introduce newly recruited clients
- Go to go-sees, sets to help clients and casting directors
- Train new clients on their skills/personal image/portfolios
- Choose portfolio pictures for each client
- Travel to different Talent Shows and scout new clients
- Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event
- Book travel arrangements (Hotel/Flight/Car Rental) and prepare itinerary, both corporate and personal for the Manager
- Coordinate and track budget
- Process invoices
- Organize special functions to promote clients
- Work with over 50+ clients weekly
Education
Fashion Marketing Diploma - Business Management/ Advertising/ Marketing
The Art Institute Of Toronto
Toronto, Ontario01.2008
Skills
- MS Office
- Google Workspace
- Zoom
- Concur
- Adobe Photoshop
- PC
- MAC
Volunteer Experience
- Fashion Week
- Fashion Care Walk for Aids
- Pride Parade
- Toronto Challenge Vision Comic
Languages
English
Full Professional
Mandarin
Limited
References
References available upon request.
Timeline
Executive Business Partner, Supply Chain Logistics and Fulfillment
Hudson's Bay
04.2022 - Current
Executive Assistant (Remote) to: CEO
Eslight World Wide
09.2019 - 04.2022
Executive Assistant to: CFO, EVP, SVP, VP, Controller
Sears Canada
04.2015 - 10.2017
Executive Assistant to the Head of Production & Head of Technology
Arc Productions
05.2013 - 04.2015
Executive Assistant to the CEO and Administrative Assistant
Remedy Communications
10.2010 - 02.2012
Marketing Assistant/Administrative Assistant
Sunlife Financial
01.2009 - 10.2010
Administrative Assistant/Receptionist/Executive Assistant
MIDTOWN SSI
05.2006 - 06.2007
Administrative Assistant /Model Agent/Executive Assistant
AAB TALENT
08.2003 - 08.2006
Fashion Marketing Diploma - Business Management/ Advertising/ Marketing
The Art Institute Of Toronto
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