Elizabeth Duenas
San Jose,CA
Summary
Qualified Administrative Assistant with proven track record of leading high-performing teams and driving strategic initiatives. Successfully managed large-scale projects and implemented innovative solutions to improve operational efficiency. Demonstrated expertise in financial oversight and stakeholder engagement.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Accounting Executive
Hillhouse Construction
01.2022 - Current
- Manage accounts payable, reconcile expense reports, and maintain bank accounts.
- Review invoices, approve and finalize daily checks, and process new client accounts.
- Reconcile bank accounts monthly and track incoming payments.
- Release and withhold retainage, track credit card expenses, and ensure client compliance.
- Analyze financial data and create presentations for leadership.
- Close out the books for the year-end physical inventory period
- Close out projects, Close out packets
- GL Entries
- Led strategic planning initiatives to enhance project delivery and operational efficiency.
Office Manager
Silicon Valley Renovations
05.2021 - 11.2021
- Oversaw accounts payable, reconciled expenses, and invoiced clients.
- Reviewed contracts, prepared quotes, and provided on-site consulting.
- Administered payroll and ensured compliance with state wage and hour laws.
- Trained new employees, managed marketing efforts, and maintained client intake.
- Coordinated office communications, scheduling, and presentations.
Labor Coordinator / Office Manager
Alliance Environmental Group
09.2016 - 03.2020
- Coordinated operations schedules for ~230 employees.
- Processed customer payments, filed permits/licenses, and supported the operations team.
- Managed payroll through Paycom and ADP; ensured compliance with labor laws.
- Developed training courses, prepared presentations, and tracked sales/budgets.
- Ordered office supplies, booked travel accommodations, and trained new hires.
Human Resources Assistant
Leadpoint
07.2015 - 08.2016
- Supported HR with onboarding, I-9 processing, and candidate interviews.
- Managed drug testing, sourcing, and new-hire paperwork.
- Processed weekly payroll for 300+ employees.
- Assisted with monthly sales reports and office supply procurement.
Administrative Assistant
First Credit Finance
01.2014 - 12.2015
- Supported financial associates with reporting, check processing, and client accounts.
- Conducted credit checks, employment verification, and collections.
- Processed general ledger entries and QuickBooks reports.
- Coordinated training courses, maintained records, and prepared customer invoices
Front Desk Administrator
Anesthesia Business Consultant
01.2015 - 06.2015
- Managed patient invoices and billing batches.
- Handled confidential documents, scanned/filed records, and processed payments.
- Assisted in patient billing across multiple physicians’ accounts.
Education
De Anza College
High School Diploma -
Independence Adult Center
Skills
- Accounts Payable & Receivable
- Payroll Administration (ADP, Paycom, Custom Systems)
- Financial Reporting & Reconciliation
- Client & Vendor Relations
- Scheduling & Operations Support
- Training & Employee Onboarding
- Compliance & HR Administration
- Microsoft Office Suite (Excel, Word, Outlook) QuickBooks Adobe
- Sage 300, Sage CPC, Sage CM, Sage Intacct
- Notary Public
Accomplishments
- Fiscal Management - Managed all financial activities for program operations.Accountable for all P&L.Reduced department expenditures by 10% over a one-year period.
- Business Development: - Spearheaded acquisition of two competitor companies.Established and managed partner relationships on a daily basis. Developed new marketing strategy which increased customer base by 23%.
Certification
- Notary Public
Languages
Spanish
Timeline
Accounting Executive
Hillhouse Construction
01.2022 - Current
Office Manager
Silicon Valley Renovations
05.2021 - 11.2021
Labor Coordinator / Office Manager
Alliance Environmental Group
09.2016 - 03.2020
Human Resources Assistant
Leadpoint
07.2015 - 08.2016
Front Desk Administrator
Anesthesia Business Consultant
01.2015 - 06.2015
Administrative Assistant
First Credit Finance
01.2014 - 12.2015
De Anza College
High School Diploma -
Independence Adult Center