Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Certification
Languages
Timeline
Generic

Elizabeth Duenas

San Jose,CA

Summary

Qualified Administrative Assistant with proven track record of leading high-performing teams and driving strategic initiatives. Successfully managed large-scale projects and implemented innovative solutions to improve operational efficiency. Demonstrated expertise in financial oversight and stakeholder engagement.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Accounting Executive

Hillhouse Construction
01.2022 - Current
  • Manage accounts payable, reconcile expense reports, and maintain bank accounts.
  • Review invoices, approve and finalize daily checks, and process new client accounts.
  • Reconcile bank accounts monthly and track incoming payments.
  • Release and withhold retainage, track credit card expenses, and ensure client compliance.
  • Analyze financial data and create presentations for leadership.
  • Close out the books for the year-end physical inventory period
  • Close out projects, Close out packets
  • GL Entries
  • Led strategic planning initiatives to enhance project delivery and operational efficiency.

Office Manager

Silicon Valley Renovations
05.2021 - 11.2021
  • Oversaw accounts payable, reconciled expenses, and invoiced clients.
  • Reviewed contracts, prepared quotes, and provided on-site consulting.
  • Administered payroll and ensured compliance with state wage and hour laws.
  • Trained new employees, managed marketing efforts, and maintained client intake.
  • Coordinated office communications, scheduling, and presentations.

Labor Coordinator / Office Manager

Alliance Environmental Group
09.2016 - 03.2020
  • Coordinated operations schedules for ~230 employees.
  • Processed customer payments, filed permits/licenses, and supported the operations team.
  • Managed payroll through Paycom and ADP; ensured compliance with labor laws.
  • Developed training courses, prepared presentations, and tracked sales/budgets.
  • Ordered office supplies, booked travel accommodations, and trained new hires.

Human Resources Assistant

Leadpoint
07.2015 - 08.2016
  • Supported HR with onboarding, I-9 processing, and candidate interviews.
  • Managed drug testing, sourcing, and new-hire paperwork.
  • Processed weekly payroll for 300+ employees.
  • Assisted with monthly sales reports and office supply procurement.

Administrative Assistant

First Credit Finance
01.2014 - 12.2015
  • Supported financial associates with reporting, check processing, and client accounts.
  • Conducted credit checks, employment verification, and collections.
  • Processed general ledger entries and QuickBooks reports.
  • Coordinated training courses, maintained records, and prepared customer invoices

Front Desk Administrator

Anesthesia Business Consultant
01.2015 - 06.2015
  • Managed patient invoices and billing batches.
  • Handled confidential documents, scanned/filed records, and processed payments.
  • Assisted in patient billing across multiple physicians’ accounts.

Education

De Anza College

High School Diploma -

Independence Adult Center

Skills

  • Accounts Payable & Receivable
  • Payroll Administration (ADP, Paycom, Custom Systems)
  • Financial Reporting & Reconciliation
  • Client & Vendor Relations
  • Scheduling & Operations Support
  • Training & Employee Onboarding
  • Compliance & HR Administration
  • Microsoft Office Suite (Excel, Word, Outlook) QuickBooks Adobe
  • Sage 300, Sage CPC, Sage CM, Sage Intacct
  • Notary Public

Websites

Accomplishments

  • Fiscal Management - Managed all financial activities for program operations.Accountable for all P&L.Reduced department expenditures by 10% over a one-year period.
  • Business Development: - Spearheaded acquisition of two competitor companies.Established and managed partner relationships on a daily basis. Developed new marketing strategy which increased customer base by 23%.

Certification

  • Notary Public

Languages

Spanish

Timeline

Accounting Executive

Hillhouse Construction
01.2022 - Current

Office Manager

Silicon Valley Renovations
05.2021 - 11.2021

Labor Coordinator / Office Manager

Alliance Environmental Group
09.2016 - 03.2020

Human Resources Assistant

Leadpoint
07.2015 - 08.2016

Front Desk Administrator

Anesthesia Business Consultant
01.2015 - 06.2015

Administrative Assistant

First Credit Finance
01.2014 - 12.2015

De Anza College

High School Diploma -

Independence Adult Center

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Elizabeth Duenas