ELIZABETH AYOOLA
Kitchener,Canada
Summary
Results-driven Executive Assistant with extensive experience in managing high-level executive calendars and maintaining organized project documentation. Proven track record in coordinating office operations, vendor relations, and effective communication with clients. Committed to enhancing operational efficiency through attention to detail and proactive support.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Ice Improvements Inc
Ontario
06.2021 - Current
- Managed and organize the CEO’s calendar, meetings, and daily schedule.
- Managed emails, phone calls, and correspondence with clients, vendors, and subcontractors to ensure effective communication.
- Scheduled jobs and coordinate appointments using Outlook Calendar.
- Organize and maintain an efficient digital filing system for company records and project documents.
- Collaborate with team members to ensure projects and deadlines are completed on schedule.
- Maintain organized project documentation, including contracts, permits, drawings, change orders, and invoices.
- Tracked purchase orders and project expenses while maintaining accurate cost-tracking spreadsheets for financial oversight.
- Prepared and processed invoices to ensure accuracy and timely submission, contributing to smooth financial operations.
- Created proposal and quotation templates for client submissions.
- Assist with prospecting and client outreach efforts to support business development.
Executive Assistant
Liberty Property
Ontario
04.2018 - 08.2019
- Provided full executive administrative support to the CEO, President, and leadership team, including calendar management, travel coordination, and expense reconciliation.
- Worked closely with executive leadership to manage priorities, upcoming commitments, and strategic scheduling needs.
- Drafted executive communications for senior leadership, enhancing clarity and effectiveness of messaging.
- Led the planning and execution of internal meetings, events, conferences, and offsite functions.
- Coordinated strategic company initiatives and tracked deliverables, ensuring alignment with organizational goals.
- Managed administrative processes and streamlined workflows, contributing to improved operational efficiency.
- Maintained strong relationships and communication with clients, board members, employees, and external stakeholders.
Administrative Assistant (Contract)
Eversource Energy
Berlin, Connecticut
02.2015 - 03.2018
- Managed executive calendars, effectively resolving scheduling conflicts to maximize time efficiency.
- Organized travel logistics, including flights, accommodations, transportation, and itineraries.
- Scheduled meetings, prepared agendas, and distributed meeting minutes and action items.
- Prepared professional reports, presentations, and business documents.
- Coordinated office repairs and maintenance with vendors to support uninterrupted daily operations.
- Oversaw inventory management for office supplies, ensuring compliance with budget guidelines and approval processes.
- Maintained organized filing systems and ensured documentation accuracy.
- Demonstrated strong multitasking abilities while balancing daily administrative responsibilities with long-term projects.
Education
Global Business Management -
Conestoga College
Ontario05-2021
Bachelor of Social Science - Communication & Media Studies
Ajayi Crowther University
Nigeria05-2010
Skills
- Executive Administration
- Calendar & Email Management
- Schedule management
- Travel Coordination
- Event & Meeting Coordination
- Project Coordination
- Document Management
- Vendor & Client Relations
- Stakeholder communication
- Microsoft Office Suite
- Outlook & SharePoint
- Administrative Support
Timeline
Executive Assistant
Ice Improvements Inc
06.2021 - Current
Executive Assistant
Liberty Property
04.2018 - 08.2019
Administrative Assistant (Contract)
Eversource Energy
02.2015 - 03.2018
Global Business Management -
Conestoga College
Bachelor of Social Science - Communication & Media Studies
Ajayi Crowther University