Elisha Q Monaghan
Pleasant Hill,CA
Summary
Executive Assistant and Project Coordinator with extensive expertise in client relations and project management, leveraging 20 years of experience in the construction and title industries. Demonstrates exceptional skills in communication, compliance, and team collaboration to ensure project success and client satisfaction. Committed to driving innovation and efficiency in project coordination, with a focus on delivering superior service and maintaining high standards of documentation and scheduling
Overview
20
20
years of professional experience
Work History
Executive Assistant, Project Coordinator
AWT Construction Group, Inc.
12.2021 - Current
- Communicate project status, progress and issues to clients, managers and subcontractors
- Prepare and maintain comprehensive project documentation, including reports, schedules and meeting minutes
- Produce submittal documentation for project design team
- Track progress of changes and approvals
- Coordinated with subcontractors, suppliers, and vendors to ensure timely delivery of materials and services
- Maintained and updated project documentation, ensuring accuracy and compliance with company standards
- Lead weekly project meetings including drawing up agenda, two week look ahead and supporting documents
- Schedule new projects and keep a tracking list of current employees and project schedules up to date
- Set up new project folders for requests and job folders for approved projects
- Maintain a tracking pipeline for all requests coming in and out for team of estimators
- Coordinate with industry partners for marketing events within the company
- Attend events and trade shows to develop relationships in management companies and HOA’s
Escrow Assistant
North American Title Company
12.2020 - 12.2021
- Process opening orders, initiate file set up, allocate funds and write transmittals for funds and documents
- Review and maintain files so they are in compliance with all company and state laws
- File tracking to make sure invoices are paid and deadlines are met
- Manage reconveyances, maintain pre-closing and perform post-closing follow up on assigned files
- Indexing all files in both a hard copy file and digital file
- Assist Escrow department with customer service and administrative duties related to escrow closings
Subdivision Consultant
Old Republic Title Company
02.2018 - 09.2020
- Collaborate with subdivision team for project kick off meetings and discuss project timeline
- Advise subdivider of appropriate permit fees/surety bonds needed per project specification
- Review and maintain files so they are in compliance with all company and state laws
- File Tracking to make sure file deadlines are met
- Coordinate all correspondence between client and appropriate city and county agencies regarding documentation required for public reports
- Review and coach clients through correct communication channels and assist in other administrative tasks as needed
- Indexing all files in both a hard copy file and digital file
Customer Service Representative
HD Supply
09.2016 - 02.2018
- Company Overview: Construction & Industrial Supply
- Assist customers with questions and make necessary recommendations
- Research and order specialty items to spec
- Support the cashier and purchasing department when needed
- Expedite inventory and stocking shelves when shipments come in
- Construction & Industrial Supply
Builder Services Assistant
Chicago Title Company
11.2004 - 06.2016
- Research, obtain, and process information required for the State of California Builder’s Application
- Ensure that subdividers comply with real estate and subdivided lands laws when offering new homes or lots for sale and deliver to buyers what was agreed to at the time of purchase
- Versatile on working in multiple departments for backup support
- Coordinate all correspondence between the client and appropriate city and county agencies regarding documentation required for public reports
- Audit all client forms for execution of files
- Coordinate maintenance on all office equipment
Skills
- Project Coordination
- Communication
- Documentation
- Client Relations
- Team Collaboration
- Scheduling
- File Management
- Compliance
- Customer Service
- Research
- Inventory Management
Volunteerpositions
- City of Pleasant Hill, Ongoing volunteer for numerous annual fundraisers
- Pleasant Hill Rebels/Falcons, Head Cheer Coach for JV Pop Warner - 7 years
- San Ramon Bears, Head Cheer Coach for JV Pop Warner - 1 year
- P2P Transformation, Challenge Coordinator - 3 years
- College Park High School, Assistant Coach to JV Cheer - 1 year
Timeline
Executive Assistant, Project Coordinator
AWT Construction Group, Inc.
12.2021 - Current
Escrow Assistant
North American Title Company
12.2020 - 12.2021
Subdivision Consultant
Old Republic Title Company
02.2018 - 09.2020
Customer Service Representative
HD Supply
09.2016 - 02.2018
Builder Services Assistant
Chicago Title Company
11.2004 - 06.2016
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