Elisabeth Smythe
Sylvan Lake,AB
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
23
23
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Alberta Health Services
05.2022 - Current
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Transcribed meeting minutes to support sales, business development and senior management teams.
Executive Assistant
The City Of Red Deer
05.2014 - 10.2020
- Key responsibilities in this position were to provide administrative support, coordination, and basic financial support at a senior level to staff within the Planning Services Directorate
- Including: Expense reports through BMO, for senior management, document control of internal documents, coordinate and consolidate information for the Directorate’s reports, plans and budgets, Organize and coordinate all Directorates regular and project meetings, including activities, such as making meeting arrangements, preparing, and distributing meeting agendas, as well as attending and recording of minutes
- Maintains Directorate copies of organizational manuals such as policies and procedure
- Coordinate the Directorate’s calendar and schedule Provided support to the President by effectively performing a wide variety of complex and confidential administrative, analytical, research and personal assistant duties
- These duties included but were limited to: Organizing the President’s schedule, travel logistics and corporate engagements Attending meetings and taking minutes for multiple companies Hosting and organizing corporate donation program and corporate events
Executive Assistant to the President
GCS Energy
11.2013 - 09.2014
- Provided support to the President by effectively performing a wide variety of complex and confidential administrative, analytical, research and personal assistant duties
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
- Contributed valuable input during senior leadership meetings resulting in better alignment across functions towards shared goals.
- Organized and coordinated conferences and monthly meetings.
- Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
Personal Assistant to President & Executive Assistant/Corporate Secretary
Strata Energy Services
01.2012 - 01.2013
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained appropriate filing of personal and professional documentation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Improved time management of the executive through effective prioritization and organization of tasks.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Displayed absolute discretion at handling confidential information.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Attended meetings, took notes and tracked action items.
- Served as point of contact between clients and managerial staff.
- Coordinated events and functions with attention to detail ensuring successful execution.
- Used discretion when handling confidential information.
Administrative Assistant
Ecole Mother Teresa School
01.2009 - 01.2011
Personal Assistant to President & Executive Assistant
Rubicon Energy Corporation
01.2001 - 01.2005
- The key responsibilities of this role were the maintenance of student records and front-end reception duties – including answering phones, front end communicator with parents and students, general administrative duties
- I was also the Monthly Newsletter coordinator
- In this role I was required to co-ordinate schedules and international travel arrangements for all senior executives, including calendar management
- I assisted with the preparation of business presentations for internal and external Executives as well as organized/attended quarterly Board of Director meetings
- I was required to perform a wide variety of administrative duties for all senior management.
Education
General Studies -
University of Calgary
Certified By AAP - Executive Management
Association of Administrative Professionals
Red Deer, AB10.2020
Skills
- Administrative Professional
- Verbal and Written Communication Skills
- Executive Administrative Management
- Function & Event Management
- Special Projects Management
- Time Management
- Advanced Microsoft Office Skills
- Excellent Multitasking skills
- Project Management Skills
References
- Tammie Sorensen, Director HR, Strata Energy Services, 403.358.3442
- Tara Lodewyk, Director of Planning Services, City of Red Deer, 403.505.3097
- Emily Dambereger, Manager Planning & Growth, City of Red Deer, 403.505.2082
Hobbies and Interests
- Cooking
- Gardening
- Travelling
Languages
English
Native or Bilingual
Timeline
Executive Assistant to the Chief Executive Officer
Alberta Health Services
05.2022 - Current
Executive Assistant
The City Of Red Deer
05.2014 - 10.2020
Executive Assistant to the President
GCS Energy
11.2013 - 09.2014
Personal Assistant to President & Executive Assistant/Corporate Secretary
Strata Energy Services
01.2012 - 01.2013
Administrative Assistant
Ecole Mother Teresa School
01.2009 - 01.2011
Personal Assistant to President & Executive Assistant
Rubicon Energy Corporation
01.2001 - 01.2005
General Studies -
University of Calgary
Certified By AAP - Executive Management
Association of Administrative Professionals
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