Eliana Gomes Da Silva
Montreal Ouest,QC
Summary
Organized and efficient Executive Assistant with 14 years of experience supporting top-tier executives in finance, sales, and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Overview
25
25
years of professional experience
Work History
Executive Administrative Assistant
Tour House Viagens E Turismo Ltda
10.2009 - 12.2024
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Worked with senior management to initiate new projects and assist in various processes.
- Member of the Ethics and Conduct Committee.
- Service to the corporate Ombudsman and its resolutions.
- Experience with bank accounts payable and receivable, issuance of invoices, registration on the systems, systemic reports, company interface with the accounting office.
- Organizing office infrastructure, responsible for the pantry team, cleaning, building maintenance, receptionist, internal moto boys, stock and inventory of office furniture.
- General support to the financial.
⦁ Responsible for the dispatch of documents and equipment in general.
⦁ Credit analysis and customer registration in the system.
⦁ Negotiation of contracts and drawing up emendments, with supplier.
Eletronic Sales
DKT DO BRASIL
06.2006 - 08.2009
- Participate in electronic bids;
Carry out research and analysis of notices issued by governments;
Develop tables with cost controls;
Check whether the proposal requested in the notice is viable for the company;
Check the fiscal regularity of the business, to see if it can, in fact, dispute the notice;
Evaluate the technical requirements of the notices and whether the company is in line with them;
Verify technical proposals and service possibilities;
Register the company on the bidding platform required in the notice (such as SICAF);
Plan quotes, reference values, in line with market values;
prepare the document that will be submitted for consideration;
monitor all bidding procedures, until approval;
Issuance and control of company certificates;
Issuance of Invoices;
Entry of accounts in the system;
Collections and monitoring of delivery of notes in the public sector.
Financial Billing Supervisor
Adedo Contact Center
11.1999 - 05.2006
- Teamwork finance;
- Organization of deliveries;
- Responsible for financial reports;
- Organizing and negotiating supplier contract;
Delegated tasks to administrative support staff to organize and improve office efficiency. - Researched and resolved billing discrepancies to enable accurate billing.
- Identified, researched, and resolved billing variances to maintain system accuracy and currency.
- Prepared and submitted monthly billing reports to management for financial overview.
Education
Diploma - Accounting
CSM College Superieur De Montreal
Montreal, Canada02.2024
Bachelor of Science - Business Administration
Universidade Nove De Julho
São Paulo, BR12.2009
Skills
- File Maintenance
- Leadership and teamworking
- Communicative
- Organized and proactive
- Autonomy and solving challenges
- Motivated self-starter, and initiative
- Office organization, Shopping products, finance, eletronic sales, institutional ombudsman and
compliance service - Negotiation and closing contracts
- Support senior management
Languages
English
Professional Working
French
Elementary
Portuguese
Native or Bilingual
Timeline
Executive Administrative Assistant
Tour House Viagens E Turismo Ltda
10.2009 - 12.2024
Eletronic Sales
DKT DO BRASIL
06.2006 - 08.2009
Financial Billing Supervisor
Adedo Contact Center
11.1999 - 05.2006
Diploma - Accounting
CSM College Superieur De Montreal
Bachelor of Science - Business Administration
Universidade Nove De Julho
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