ELEONA SMITH
Los Angeles,CA
Summary
Meticulous and methodical document management professional with 24-year background in Refinery environments. Capable of coordinating files and maintaining workflows in compliance with business, customer and project management needs. Seeking to bring knowledge and abilities to dynamic DC Manager role. Knowledgeable about organizing files and workflows according to company, client and project specifications. Desiring to apply expertise to challenging new role with any new Role. Experienced in building document structures, maintaining standards and securing files for archival/legal needs. Processing all Permits with the City for the Refinery. Proficient in EDMS [JPI/ACONEX] and technical procedures for storing, transmitting and archiving records.
Overview
22
22
years of professional experience
Work History
Document Control Specialist
World Energy/Air Products
Paramount, CA
01.2021 - Current
- Prepare all documentation to establish an EDMS system for the Paramount Refinery.
- Develop and implement document handling policies and procedures. Create all forms needed for processing of documents by the Document Control Dept.
- Transmit documents for all departments at World Energy.
- Process Refinery RFIs [Request for Information] for Internal or External requests.
- Scan archival documents for Third Parties requests and store for project use.
- Ensure that our team productivity goals are met by maintaining efficient and timely processing of project documentation, modify procedures if necessary
- Process all Civil & Electrical Refinery permits to the City of Paramount and to the Fire Dept.
- Plot all drawings for the Construction team and for departments that need large documents.
Document Control Manager
Worley
Long Beach, CA
05.2019 - 10.2020
- Gathered, reviewed and input database reports each day using EDMS [JPI] software.
- Reviewed document management protocols and user activities against internal records policies and document management standards.
- Transmitted documents, organized revisions and tracked changes.
- Prepared documents for projects in accordance with project manager, team or client specifications.
- Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
- Utilized Adobe software to scan and cleanup project documents.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
- Proactively identified and solved complex problems impacting operations management and business direction.
- Continue to provide EDMS [JPI] home/onsite & Client training.
- Protected company reputation and built loyal client base by working relentlessly to resolve problems and improve customer satisfaction.
EDMS [JPI] Administrator
Jacobs
Cypress, CA
04.2004 - 10.2020
- Provided EDMS [JPI] home/onsite & Client training.
- Coordinated efforts of work-share [GID] for Document Management efforts.
- Developed team communications and information for Document Control meetings.
Document Control Manager
Jacobs
Long Beach, CA
05.2009 - 05.2019
- Gathered, reviewed and input database reports each day using EDMS [JPI] software.
- Reviewed document management protocols and user activities against internal records policies and document management standards.
- Transmitted documents, organized revisions and tracked changes.
- Prepared documents for projects in accordance with project manager, team or client specifications.
- Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
- Utilized Adobe software to scan and cleanup project documents.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
- Proactively identified and solved complex problems impacting operations management and business direction.
- Continue to provide EDMS [JPI] home/onsite & Client training.
- Protected company reputation and built loyal client base by working relentlessly to resolve problems and improve customer satisfaction.
Education
MBA - Management & Leadership
University of Phoenix
Tempe, AZ01-2010
Bachelor of Science - Business Management
University of Phoenix
Tempe, AZ01-2009
Associate of Science - Computer Programming
National Education Center
Santa Monica, CA01.1996
Skills
- Databook preparation
- Archive management
- Workflow coordination
- EDMS Training and Administration/ Aconex/Open Text
- Event promotion
- Cultural awareness
- Safety and compliance
- Bluebeam / Lotus Notes / Microsoft / Auto cad] proficiency
Timeline
Document Control Specialist
World Energy/Air Products
01.2021 - Current
Document Control Manager
Worley
05.2019 - 10.2020
Document Control Manager
Jacobs
05.2009 - 05.2019
EDMS [JPI] Administrator
Jacobs
04.2004 - 10.2020
Associate of Science - Computer Programming
National Education Center
MBA - Management & Leadership
University of Phoenix
Bachelor of Science - Business Management
University of Phoenix