Elaine Beatty
Calgary,Alberta
Summary
Dedicated Receptionist and Administrative Assistant with extensive experience in high-volume office settings. Proficient in optimizing office flow through effective appointment scheduling, managing office supplies, and maintaining a welcoming reception area to enhance visitor experiences.
Overview
29
29
years of professional experience
3
3
Certifications
Work History
RECEPTIONIST
Scott, Venturo, Rudakoff
Calgary, Alberta
11.2023 - Current
- Greeted visitors and assisted with inquiries to create positive first impressions.
- Answered incoming calls, took messages, and transferred inquiries to appropriate personnel.
- Scheduled appointments for clients and visitors to improve office efficiency.
- Maintained a tidy reception area by organizing materials and furniture.
- Managed distribution of incoming mail and requests for courier services, faxes, and photocopying.
- Assisted in managing office supplies inventory by checking stock levels and placing orders.
- Provided administrative support to staff by typing letters and filing documents.
- Coordinated with vendors for repairs and maintenance of office equipment.
RECEPTIONIST ADMINISTRATOR (CONTRACT POSITION)
Government of Alberta (Children Services)
Calgary, AB
05.2023 - 09.2023
- Managed calendar system for room bookings, ensuring efficient scheduling and availability.
- Fostered welcoming environment for visitors by addressing inquiries and directing them to appropriate personnel.
- Answered main switchboard, routing calls to appropriate staff throughout office.
- Executed data entry and administrative tasks to support departmental operations and enhance workflow.
- Distributed Government of Alberta's main invoice emails to the correct Admin Team.
- Received and sorted mail and couriers for distribution within departments.
- Ordering of all office supplies and maintaining supply room inventory.
- Ensuring all equipment was functioning and coordinate repairs if necessary.
RECEPTIONIST ADMINISTRATOR
Enrich Software Corp.
Calgary, AB
08.2017 - 04.2023
- Welcomed visitors and customers by greeting and answering or directing inquiries.
- Answered incoming phone calls, routing to appropriate parties throughout office.
- Coordinated appointment calendar and balanced schedules to enhance overall productivity.
- Organized files and spreadsheets for efficient staff access and retrieval.
- Maintained office supply inventory and ordered supplies to ensure availability.
- Performed data entry and other administrative tasks to support departments.
- Received parcels, routed mail and opened packages for staff.
- Contracted with vendors and liaised with building management to schedule office equipment or facility repairs.
RECEPTIONIST /OFFICE ADMINISTRATIVE ASSISTANT
Omers Energy Inc.
Calgary, Alberta
01.1997 - 03.2017
- Answered and directed incoming calls using multi-line telephone system.
- Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
- Coordinated conference room scheduling, collaborating with meeting organizers on logistics and catering to ensure successful events.
- Provided administrative support through photocopying, scanning, filing, and organizing file setups to maintain efficient office operations.
- Sorted incoming mail and directed to correct personnel.
- Coordinated travel arrangements, including booking hotels, flights, and car rentals for business trips.
- Managed accounts payable by coding invoices and reconciling employee expense reports for accurate financial records.
Education
Business Administration -
Mount Royal University
Calgary, ABSkills
- Phone etiquette
- Data entry and retrieval
- Filing and photocopying
- Document Scanning
- Office supply management
- Meeting and event scheduling
- Microsoft Office Suite proficiency
- Outgoing and incoming courier services
- Mail distribution and retrieval
- Building maintenance coordination
- Travel administration
- Catering Events
- Office equipment operations
Certification
Accurate Data Transfer
Timeline
RECEPTIONIST
Scott, Venturo, Rudakoff
11.2023 - Current
RECEPTIONIST ADMINISTRATOR (CONTRACT POSITION)
Government of Alberta (Children Services)
05.2023 - 09.2023
RECEPTIONIST ADMINISTRATOR
Enrich Software Corp.
08.2017 - 04.2023
RECEPTIONIST /OFFICE ADMINISTRATIVE ASSISTANT
Omers Energy Inc.
01.1997 - 03.2017
Business Administration -
Mount Royal University