Dorienne Devlin
Abbotsford,BC
Summary
Organized professional in administrative support known for high productivity and efficiency in task completion. Skilled in calendar and email management, document preparation, and data entry, ensuring smooth operational flow. Excel in communication, problem-solving, and time management, contributing to successful team collaboration and project execution.
Overview
7
7
years of professional experience
Work History
Conveyancer
Jacqueline Tait Notary Corporation
Chilliwack, British Columbia
01.2023 - Current
- Drafting documents of correspondence and reporting conveyance documents.
- Prepared and lodged transfer of land documentation with relevant authorities.
- Conducted research on title searches, tax searches, and property plans to ensure accuracy in the conveyancing process.
- Liaised with solicitors, mortgage brokers, banks and other financial institutions regarding client's loan application status.
- Managed client expectations throughout the conveyancing process by providing regular updates on progress of matters.
- Preparing trust deposits, trust checks, transfers, billing, etc.
- Drafting wills, powers of attorney, representation agreements, and estate planning documents.
- Completing client identification and verification.
Administrative Assistant
Sherk and Gandolfo Notaries
Squamish, British Columbia
03.2022 - 12.2022
- Coordinated and scheduled appointments between clients and notaries.
- Handled incoming calls and directed clients to the appropriate employee.
- Greeted visitors and clients in a professional manner, responding to inquiries, and directing them to appropriate personnel.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Organized and maintained conveyancing filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
Front Desk Associate
Myodetox Oak
Vancouver, British Columbia
04.2021 - 03.2022
- Handled incoming calls and scheduled clients' appointments.
- Greeted clients and answered inquiries in a friendly manner.
- Compiled intake forms, insurance cards and liability waivers before new patient appointments.
- Collected payment, prepared, and submitted insurance claim forms and related documents for clients.
- Relayed messages from clients to physiotherapists about concerns, condition updates, or appointment requests to facilitate treatment.
- Prepared treatment rooms for clients by cleaning surfaces and restocking supplies.
- Managed inventory levels of supplies and equipment needed for treatments.
- Trained newly hired employees on front desk procedures and business operations.
Administrative/Executive Assistant
Weststone Group
Surrey, British Columbia
08.2018 - 04.2021
- Greeted visitors warmly upon arrival at the office premises.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive and senior management team.
- Wrote and distributed meeting agendas and minutes to department heads and executive team members.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Monitored incoming emails, letters, and correspondence on behalf of executives.
- Managed and tracked expenses to meet company budget requirements.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
Education
Bachelor of Arts -
University of British Columbia
Vancouver, BC04-2022
High School Diploma -
Howe Sound Secondary School
Squamish, BC06-2017
Skills
- Schedule & Calendar Management
- Email & Document Management
- Meeting & Event Planning
- Microsoft Office Suite (Advanced)
- Travel & Expense Coordination
- Client Communication
- Strategic Thinking & Problem-Solving
- Office Administration Support
- Onboarding & Training Assistance
Timeline
Conveyancer
Jacqueline Tait Notary Corporation
01.2023 - Current
Administrative Assistant
Sherk and Gandolfo Notaries
03.2022 - 12.2022
Front Desk Associate
Myodetox Oak
04.2021 - 03.2022
Administrative/Executive Assistant
Weststone Group
08.2018 - 04.2021
Bachelor of Arts -
University of British Columbia
High School Diploma -
Howe Sound Secondary School
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