DONNA NYLUND
Rancho Cordova,CA
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
23
23
years of professional experience
Work History
EXECUTIVE ASSISTANT/Sr. Admin Assistant
Intel Corporation
05.2011 - 01.2023
- Supported 2 vice presidents and general managers within the engineering organization, serving as the lead executive assistant for a team of more than 200 employees
- Prepare agendas and PowerPoint presentations, partner with technology teams to set up video presentations, record meetings, and post recordings to the team site
- Maintained organization charts and distribution lists for a division of 100 people, using PowerPoint
- Created teams and posted files on Microsoft Teams to facilitate document sharing and meeting hosting/recording
- Met with executive assistants in other departments biweekly, connecting to reinforce organization, communications, and focus on deliverables and team programs
- Mentored administrative assistants within the engineering team
- Oversaw space planning for multiple teams, collaborating with the on-site space planning manager to facilitate effective office setups and cubical usage
- Secured and set up space for new hires and transfers
- Created, managed, and updated team-specific Microsoft SharePoint sites, enabling teams to easily track working documents, deadlines, and deliverables
- Conceptualized an online team building program during the pandemic; hosted virtual activities that included an escape room, wine and chocolate tasting, homemade holiday cookies, and pizza making
- Received numerous positive comments
- Passionate about learning and committed to continual improvement.
- Worked well in a team setting, providing support and guidance.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
- Skilled at working independently and collaboratively in a team environment.
- Worked effectively in fast-paced environments.
- Self-motivated, with a strong sense of personal responsibility.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
Office Manager
Syscon Justice Systems, Inc.
01.2007 - 01.2009
- Directed internal company operations
- Created and reviewed project proposals/plans and established project objectives
- Managed multiple projects with multi-month timelines
- Implemented and oversaw schedules and budgets
- Coordinated weekly conference calls and meetings
- Prepared presentations and summaries of action items
- Developed marketing materials for web and customer presentations
- Interfaced with vendors providing payroll services
- Booked domestic and international travel
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
Marketing Communications Specialist
Intel Corporation
01.2003 - 01.2006
- Created global strategic marketing and communications plans to support product and program launches for the company’s digital home platform product line
- Managed 8-10 projects simultaneously, administering budgets up to $100M
- Directed the development of high-impact marketing collateral that incorporated print, multimedia, and flash animation for web, original equipment manufacturers (OEMs), and retail point-of-sale (POS)
- Oversaw product photography
- Contributed to campaign development for advertising, trade shows, and internal events
- Designed a website and marketing collateral and planned a press event for the launch of the digital home working group, which involved Intel and 16 other companies, including Microsoft, Sony, and Hewlett-Packard, to drive the promotion of home networking products
- Orchestrated the launch campaign for Pentium D and Extreme Edition Processor
- Developed high-level animation that educated customers on dual-core benefits; published in 12 languages
- Earned compliments from the internet team and digital home marketing teams
- Increased brand awareness by developing and implementing strategic marketing campaigns.
- Streamlined internal communication processes for improved team collaboration and efficiency.
- Evaluated campaign performance using analytics tools, adjusting tactics as needed to achieve goals.
- Developed and implemented targeted strategies to reach specific customers.
Sr. Administrative Assistant
Intel Corporation
01.2000 - 01.2003
- Managed Sr
- Director and Managers, calendars accommodating shifting priorities and deadlines
- Booked domestic and international travel, accommodating last-minute changes with Concur
- Prepared expense reports with Concur
- Managed team-building activities and special projects
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
Skills
- Microsoft Office
- Concur
- Workday
- Microsoft Teams
- SharePoint
- Office Administration
- Advanced MS Office Suite
- Project Planning
- Strategic Planning
Websites
Timeline
EXECUTIVE ASSISTANT/Sr. Admin Assistant
Intel Corporation
05.2011 - 01.2023
Office Manager
Syscon Justice Systems, Inc.
01.2007 - 01.2009
Marketing Communications Specialist
Intel Corporation
01.2003 - 01.2006
Sr. Administrative Assistant
Intel Corporation
01.2000 - 01.2003
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