Dianna Lynn
Markham,ON
Summary
Highly-motivated employee with a desire to take on new challenges. Strong work ethic, adaptability, and interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Stay on top of accounting needs by proactively updating journal entries. Diligent accounting and office administrative professional with many years of experience in settings. Highly organized, hardworking, and accuracy-driven.
Overview
36
36
years of professional experience
Work History
Bookkeeping Administrative Assistant
Markham District Veteran's Association
Markham, Ontario
02.2024 - 05.2025
- Reviewed journal entries for accuracy and completeness.
- Maintained general ledger integrity through review of account balances and transactions ensuring accuracy of information reported in the financial statements.
- Monitored accounts receivable and payable activity to ensure proper reconciliation of accounts.
- Performed administrative tasks related to bookkeeping activities such as filing paperwork or updating databases.
- Performed data entry of financial information into accounting software programs.
- Maintained customer relations by responding to inquiries in a timely manner.
- Maintained accurate filing systems for all accounting records, including invoices, receipts and payments.
- Performed daily cash transactions such as deposits, withdrawals, transfers, ensuring accuracy of all records maintained in the general ledger system.
- Verified accuracy of billing data and revised any errors prior to issuing invoices to customers.
- Checked figures and postings for correct entry and proper codes.
- Reconciled expenses and financial records.
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Handled daily cash transactions and maintained petty cash fund.
- Assisted with month-end and year-end close processes, preparing necessary journal entries.
- Processed payroll, calculated wages, deductions, and issued paychecks to employees.
- Prepared and issued customer invoices, monitored receivables, and managed collections process.
- Checked postings and documents for correctness, accuracy and proper coding.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Matched orders with invoices and recorded required information.
- Reconciled or entered report discrepancies found in financial records.
- Handled bi-weekly payroll services for company employees.
- Received and recorded cash, checks and transfers.
- Prepared and processed payroll.
- Reconciled bank accounts on a regular basis to detect irregularities or discrepancies in transactions.
Office Administrator, Engineering Department
WSP Canada Limited
Richmond Hill, Ontario
11.1989 - 04.2025
- Assisted in preparing reports, and proposals for engineering projects.
- Answered incoming calls from vendors and customers regarding inquiries about engineering services offered by the company.
- Ordered office supplies for the engineering team as needed.
- Processed invoices for payment in a timely manner according to company policy.
- Created and maintained filing systems for engineering documents and records.
- Managed office inventory and placed new supply orders.
- Administered payroll and maintained proper documentation of employee personnel.
- Used judgment and initiative in handling confidential matters and requests.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Trained and mentored administrative staff members in company policies, daily task execution, and industry best practices.
- Coded and entered daily invoices with in-house accounting software.
- Interpreted and communicated work procedures and company policies to staff.
- Reviewed employees' work to check adherence to quality standards and proper procedures.
- Responded to emails from customers or vendors regarding questions or concerns about their orders.
- Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules.
Education
High School Diploma -
Sir Wilfred Laurier High School
Scarborough, Ontario06-1979
Skills
- Strong communication skills
- Time management
- Attention to detail
- Office organization
- Bookkeeping
- Payroll administration
- Invoice processing
- Administrative support
- Journal entries
- Expense reports
- Quickbooks
- MS office
Languages
English
Professional
Affiliations
- Home renovations, Antique collection/restoration, Gardening, Golf, Travel, Volunteering
Timeline
Bookkeeping Administrative Assistant
Markham District Veteran's Association
02.2024 - 05.2025
Office Administrator, Engineering Department
WSP Canada Limited
11.1989 - 04.2025
High School Diploma -
Sir Wilfred Laurier High School
Similar Profiles
Isa JamalIsa Jamal
Baseball Umpire at Markham District Baseball AssociationBaseball Umpire at Markham District Baseball Association
Jordan CollierJordan Collier
Summer Camp Counselor at Markham Unionville Minor Basketball AssociationSummer Camp Counselor at Markham Unionville Minor Basketball Association
ANN MARIE DENNYANN MARIE DENNY
Student Family Advocate Manager at Markham African Caribbean Canadian AssociationStudent Family Advocate Manager at Markham African Caribbean Canadian Association
Eliza YuenEliza Yuen
Architectural Technologist at Permit WorksArchitectural Technologist at Permit Works
Marina Alexandra ShafikMarina Alexandra Shafik
Community Programs Assistant at City of MarkhamCommunity Programs Assistant at City of Markham