Diane Cossette
Rocky Mountain House,Canada
Summary
Skillful and dedicated Administrator with extensive experience in coordination, planning and support of daily operational and administrative functions in a highly confidential manner. A high-impact communicator who effectively presents and conveys information to team members and clients. Highly focused and results oriented employee that successfully supports complex, deadline driven operations.
Overview
17
17
years of professional experience
Work History
Project Site Administrator
ALTEX Industries
09.2020 - Current
- Job costing, time entry, billing and onboarding for projects and turnarounds at client sites
- Enter daily time into payroll system, create daily labor and equipment client LEMs, submit for client approval; run daily manhours to verify all daily manpower on site, track equipment usage, analyze costing reports; track/balance weekly payroll entries
- Create, maintain spreadsheets for project tracking
- Process third party labor and equipment LEMs, verify accurate billing rates from subcontract, billing material invoices; ensure all billable equipment and materials are captured on client LEMs
- Prepare daily force report, daily reports for client submission
- Build daily payroll/billing report packages for upload to SharePoint
- Work with clients to resolve LEM discrepancies
- Assist payroll department as required, providing support to field staff with payroll inquiries
- Support onboarding department as required from site level
- Administer incoming and outgoing workers with respect to required, tickets, training for site access
- Assist with booking travel and accommodation
Sr JCA
AECOM
04.2019 - 12.2019
- Job costing, time entry and billing for multiple projects at client sites (during TA approx
- 300 people – post TA approx
- 100 people – base maintenance crew)
- Collect timesheets daily, review and correct to the proper job/task/work order/purchase order and enter spread sheet for upload into Time speed/Oracle
- Create FAC tickets for client billing and upload into Cortex
- Generate reports and build daily payroll packages for upload to SharePoint
Site Administrator
Bouchier Group
03.2018 - 08.2018
- Compile and enter Oncore database system: employee time, production, and LEMS data from supervisor’s daily sheets, reports, and other records
- Create and track purchase requisitions/orders using NAV ERP
- CenterSuite card and expense management for project managers
- Solicit vendor quotes for materials, services, and equipment
- Coordinate and track shift schedules for team members
Site Administrator – Field Operations
Husky Energy Inc.
01.2013 - 01.2017
- Providing comprehensive reception duties and effectively addressing all inquiries
- Performing traditional administrative tasks, including photocopying, faxing, scanning, etc
- Receiving, collating, processing, and distributing all incoming correspondence
- Maintaining appropriate filing systems, so that information is easily retrievable
- Performing data entry and ensuring that all information is entered accurately
- Forecasting requirements and ordering/maintaining stationery and supplies
- Allocating employee time and entering work orders to Systems Applications and Products (SAP)
- Administering the Learning Management System (LMS), to track employee training/certifications
- Managing/processing all requisitions and creating work and purchase orders
- Assisting lead operators and foremen with all administrative tasks
- Organizing, chairing, and taking minutes at meetings
- Researching and reporting on in-vehicle monitoring, absences, overtime, cost allocation, etc
- Capably providing coverage to the maintenance department administrator
Human Resource (HR) Manager
Rocky Support Services (Formerly COPE)
01.2008 - 01.2011
- Developing and implementing effective HR policies and procedures
- Ensuring that adequate staffing levels were available to fulfill obligations and perform operations
- Developing the employee handbook and onboarding/orienting all new staff
- Managing payroll and maintaining confidential records for approximately 80 employees
- Processing rehires, transfers, terminations, garnishments, and withholdings
- Overseeing the administration of all vacation, leave, disability and benefits
- Collaborating with employees and insurance carriers to resolve problems and clarify entitlements
- Ensuring that budgets and timelines are established and met
- Monitoring service hours to ensure contracted hours are fulfilled
- Monitoring, managing and coaching employee performance
- Leading and coordinating the activities of relief support workers and administrative assistants
- Gaining extensive experience with all applicable legislation
Education
Grade 12 Diploma -
Foothills Composite High School
01.1991
Office Administration Diploma - undefined
Academy of Learning Career College
01.1996
Skills
- Microsoft Office Products – Outlook, Excel, Word, Teams, Adobe
- Payroll programs – SAP, Oracle/Timespeed, Costpoint, Work Tickets, RMS, Microsoft Dynamics NAV, AIMSiO
- Client Programs – Field Glass, ISN, Dawinci, I-Logistics, Maximo
- CenterSuite – Card and Expense Management
- OSSA BSO
- CSTS-09
- WHMIS (GHS)
Timeline
Project Site Administrator
ALTEX Industries
09.2020 - Current
Sr JCA
AECOM
04.2019 - 12.2019
Site Administrator
Bouchier Group
03.2018 - 08.2018
Site Administrator – Field Operations
Husky Energy Inc.
01.2013 - 01.2017
Human Resource (HR) Manager
Rocky Support Services (Formerly COPE)
01.2008 - 01.2011
Office Administration Diploma - undefined
Academy of Learning Career College
Grade 12 Diploma -
Foothills Composite High School
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