Devin Swanson
Irvine
Summary
Results-driven Project Manager with six years of experience in leading and managing diverse projects from initiation through completion. Skilled in project planning, budgeting, scheduling, and cross-functional team collaboration to achieve project goals within scope, time, and budget constraints. Adept at managing stakeholder relationships, ensuring high-quality deliverables, and implementing process improvements to drive operational efficiency. Proven ability to handle multiple projects simultaneously while maintaining a focus on strategic goals, risk management, and team success.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Capital & Reserve Project Manager
FirstService Residential - SAMLARC
Rancho Santa Margarita, CA
04.2024 - Current
- Responsible for bidding, overseeing, and completing assigned SAMLARC Capital and Reserve Projects.
- Coordinate implementation, including bidding to approved specifications, ensuring Board approval of contracts, coordinating vendor commencement of work, reviewing work in progress, and authorizing appropriate payment authorizations.
- Ensure contractors adhere to specifications and complete work in accordance with SAMLARC standards and contract documents.
- Develop the Annual Capital and Reserve Projects Master Plan and implement and follow through on the plan.
- Maintain positive relations with key contractors, seek new contractors with relevant expertise to bid on proposed projects, and research and recommend new product technologies.
- Coordinate construction projects with public and private agencies.
- Align resources as necessary to meet client-servicing needs within budget.
- Oversee the preparation and compilation of Board packet agenda items, ensure the accuracy and completeness of Board reports and associated exhibits, review reports prepared by subordinate staff, attend Board meetings, and present reports as necessary.
Project Coordinator
FirstService Residential - SAMLARC
Rancho Santa Margarita, CA
01.2022 - 04.2024
- Facilitated bidding, oversight, and completion of assigned SAMLARC Reserve and Operations projects.
- Provided support in developing and evaluating protocols and procedures for team operations, including preventative maintenance and operations projects.
- Negotiated, prepared, implemented, and administered service contracts, including contract standards, RFPs, bid reviews, and reports for SAMLARC.
- Collaborated with the Capital & Reserve Project Manager and Operations Team Managers to develop and implement the annual Reserve Projects Master Plan and the Operations Repair & Preventative Maintenance Plan.
- Worked with the Capital & Reserve Project Manager and Assistant General Manager in the development of the annual Reserve Study.
- Maintained positive relations with key contractors, sought new contractors with applicable expertise to bid on proposed projects, and researched new product technologies to recommend for implementation.
- Prepared accurate Board and Committee reports, attended meetings to present reports, and supported the creation and management of operation team files, including digitizing plans, maintenance schedules, and project documents.
Project Coordinator
IE Alarm Systems
Riverside, CA
01.2019 - 01.2022
- Coordinated and managed projects alongside the Project Manager and customers, ensuring effective communication and alignment of project goals.
- Transitioned projects from the estimation and pre-construction phases into comprehensive, well-defined project execution plans, ensuring clear objectives and timelines.
- Supervised and tracked the progress of multiple projects from initiation to final delivery, prioritizing tasks and delegating assignments to ensure timely completion and quality standards.
- Provided guidance to departmental leaders, identifying and addressing project-specific issues, and offering tailored solutions to resolve concerns in an efficient manner.
- Maintained and updated project schedules, actively managing timelines and making proactive adjustments to avoid delays and meet key milestones.
- Delivered weekly correspondence to customers, providing detailed updates on project status, key deliverables, and addressing any client inquiries or concerns.
- Created, updated, and completed essential project documentation and reports using office software, ensuring accuracy and consistency in all project paperwork.
Education
Bachelor of Arts - English
University of California, Riverside
Riverside, CASkills
- Project Management
- Project Planning and Development
- Project Scheduling
- Team Collaboration
- Strategic Planning
- Budgeting and Forecasting
- Cross-Functional Collaboration
Certification
- NRPA Aquatic Facility Operator Certified - Exp. 11/2027
- CPR Certified - Exp. 04/2025
Timeline
Capital & Reserve Project Manager
FirstService Residential - SAMLARC
04.2024 - Current
Project Coordinator
FirstService Residential - SAMLARC
01.2022 - 04.2024
Project Coordinator
IE Alarm Systems
01.2019 - 01.2022
Bachelor of Arts - English
University of California, Riverside