Desiree Salazar
San Jose
Summary
Dedicated and dependable Assistant with over ten years of experience serving C-level executives, managing complex scheduling, event planning, and office management. Strong communication skills and a proactive mindset to work in a fast-paced environment, thriving under pressure.
Overview
14
14
years of professional experience
Work History
Administrative Assistant
MPS
2019.11 - Current
- Manage complex and detailed calendars for C-level Executives
- Act as the point of contact between the executives and internal/external clients.
- Plan key meetings, events and team activities
- Facilitate expense reporting and ensure timely submission for assigned executives.
- Work directly with company pilots and aviation department to manage complex corporate jet schedules, and calendars for executive travel
- Manage corporate apartments, leases, and manage stays for employees utilizing corporate housing.
- Screened calls and emails and initiated actions to respond or direct messages for executives
- Handled confidential and sensitive information with discretion and tact
- Assist with the visa/passport application process
- Conduct new hire orientation and collect I-9 documentation
- Interview scheduling for all departments
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Handle incoming emails, calls, and other forms of correspondence.
- Provide general administrative support to all departments
Office Manager
Wi-Fi Alliance
2014.02 - 2019.11
- Assist with the visa/passport application process
- Prepare and submit expense reports for senior staff and executives
- Calendar management and meeting scheduling for senior level staff
- Plan and manage offsite and onsite meetings and special events
- Interview scheduling
- HR onboarding, I-9 verification/ assist with termination process
- Assist in the preparation of the office budget and expenses
- Manage and maintain vendor relationships
- Administer office security badge system
- Welcome visitors and determine the nature of business, and announce to the appropriate individuals
- Order, receive, and manage the office inventory
- Schedule maintenance and inspections as needed
- Communication with office landlord/management regarding ongoing office space needs, HVAC, standard area maintenance, doors, lighting.
Store Operator
Adecco Staffing
2013.01 - 2014.01
- Enhanced customer satisfaction by ensuring accurate and timely order fulfillment.
- Assisted in training new employees on company procedures and best practices for handling orders seamlessly.
- Received and followed pick sheets to gather merchandise for customer orders.
- Examined orders to confirm accuracy, completeness and adherence to customer requirements.
- Processed customer orders in line with established policies and procedures.
- Handled high-volume periods with ease, maintaining consistent performance under pressure.
Supervisor
Garden Market
2010.06 - 2012.03
- Payroll Entry
- Created weekly employee schedules
- Ordered merchandise and supplies
- Researched competitor’s prices
- Answered phone’s, greet customers and address questions and concerns
- Presented ideas to the store manager and store owner to expand the store to meet customer needs
- Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.
- Handled customer complaints, resolved issues, and adjusted policies to meet changing needs.
- Monitored workflow to improve employee time management and increase productivity.
Education
General Education Diploma -
San Jose High
Skills
- Executive Administrative Support
- Office Management
- Meeting Support
- HR Support
- Expense Reporting
- Travel Planning
- Project Planning
- Event Coordination
- Scheduling and Calendar Management
- Confidential Document Control
Timeline
Administrative Assistant
MPS
2019.11 - Current
Office Manager
Wi-Fi Alliance
2014.02 - 2019.11
Store Operator
Adecco Staffing
2013.01 - 2014.01
Supervisor
Garden Market
2010.06 - 2012.03
General Education Diploma -
San Jose High
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