DENISSE HORMAZABAL

As a Finance Projects Analyst, I support the ERP implementation for SAP S/4 Hana (Project Iris, launching in April 2024), the procure-to-pay process, and overall accounting operations. During the testing phase, it is essential to pay attention to detail to identify errors, discrepancies, and potential financial issues, which helps develop effective financial solutions. I work to identify irregularities and create strategies to manage alternatives. Additionally, I execute day-to-day accounting transactions, reconcile general ledger accounts, and assist with various finance-related duties.

Responsibilities:

• Support the transition from Microsoft Dynamics GP to SAP S/4 HANA in the areas of data migration & validation, testing preparation & execution, training documentation & training delivery, and post-go-live support
• Capture critical documentation for as-is and future to-be processes, risks, and recommendations through project lifecycles
• Work collaboratively with Project resources, third-party vendors and CCRM & Omniabio Finance staff on additional finance strategic projects
• Recommend and execute process improvement opportunities, system efficiencies and controls, championing their implementation and assisting with communication/presentations
• Led the configuration requirements to integrate SAP Concur Expense and SAP H/4 Hana

Post-Implantation of SAP S/4 Hana:

• Created and maintained comprehensive process documentation for Accounts Payable Process Optimization & Training
• greatly enhancing operational efficiency and minimizing error risks through Bank Connectivity & Automation Integration
• Conducted in-depth reporting and analysis of Financial Reporting & Data Analytics
• Managed cost efficiency initiatives, analyzing internal expense policies and billing contracts to identify opportunities for cost reduction and improved internal budgets
• Continuous Process Improvement & Strategic Recommendations for financial processes

Reporting directly to the Controller.

• Prepared Cash forecasts & daily cash updates, processed pay runs, and improved vendor relationships
• Accounts Payable data analysis reporting
• Prepared and filed HST returns
• Responsible for the reconciliation of corporate credit card (VISA) transactions
• Manage reconciliation of prior periods’ expenses for HST claim purposes
• Assist with the year-end audit process
• Assist with driving system improvements and automation of key financial processes
• Initiated improvements in the Supply Chain process by pushing for enhanced use of technology by the Receiving Team to increase efficiency and accelerate posting of receiving transactions in Microsoft Dynamics GP
• Examined metrics of SAP Concur Expense for implementation & optimizing solutions, including Business Intelligence Reports
• Implementation of automated Microsoft Dynamics GP remittance advice
• Implementation of ACH and wire group payment files in the RBC Express portal
• Performed functionality testing of Microsoft Dynamics GP test upgrade and worked with external consultants to resolve issues
• Creation of a new SAP Concur Expense training site for CCRM employees
• Creation of AP training manual documentation and training videos
• Training of Accounting Interns on operational procedures around vendor transactions, employee expense reimbursements, Corporate VISA transactions processing, and HST return preparation

Reporting directly to the Controller

• Weekly bank reconciliation – RBC bank express entry into Microsoft Dynamics GP
• Monitoring of supplier’s accounts details of coding of the general ledger, review supporting contract terms and project details
• Creating invoices, credit notes and other relevant documentation
• Accounts Payable & data analysis
• Assist with the preparation of month-end accruals, ensuring completeness of reported liabilities and expenses
• Prepare Bi-weekly payment runs, cheques and/or electronic payments
• Answering email enquiries and remittance advice issuance to suppliers on a bi-weekly basis
• Setting up new vendors & clients card, general filing of documents, data entry and database maintenance
• Assist with driving system improvements and automation of key finance processes

Assistant Accounting and Finance are reporting directly to the Finance Director

• Weekly bank reconciliation – NAB Bank journals entry into SAP
• Monitoring of supplier’s account details for non-payment or delayed payment
• Creating invoices, credit notes and other relevant documentation in SAP
• Accounts Receivable & debt collection
• Creating new Purchase Orders and matching for afterwards supplier’s payment
• Assisting with weekly payment runs, prepayments by credit card or bank transactions
• Answer email enquiries and remittance advice sent out to suppliers Fortnightly
• Set up new vendors & client’s card, general filing of documents, data entry and database maintenance

Preparation and submission of Intercompany Payable invoices and Purchase orders into Microsoft Dynamics Navision software:

• Daily suppliers bank reconciliation – Westpac and Macquarie bank (intercompany) journals entry
• Monitoring of supplier’s account details for non-payment or delayed payment
• Uploading invoices and other relevant documentation
• Creating new Purchase Orders and matching warehouse receipts for afterwards supplier’s payment
• Assisting with weekly payment runs, prepayments by credit card or bank transactions
• Answer email enquiries and remittance advice sent out to suppliers weekly
• General filing of documents, data entry and database maintenance

Assistant Accounting and Finance report directly to the General Manager of Finance

• Responsibilities fell across two main areas:

1) Accounting & Finance:

• Accounts Receivable & debt collection
• Crossed off bank reconciliation
• End-of-month close procedures
• Fixed asset register and revenue recognition
• Support for National Invoices and Credit Notes
• Accounting software used Microsoft Dynamics Navision

2) Project Accounting Management:

• Managing the Purchase Order process
• Work in progress on projects
• Assisting with invoices
• Working with the Account Manager, weekly systems audit reports and following up on any omissions or anomalies for all of Australia

Preparation and submission of Receivables & Payable into Kypera Business & Financial software for New Zealand, Asia & Australia:

• Payments by Westpac banking for Australia
• Financial management of MetraWeather Debtors and Creditors for New Zealand, Asia & Australia
• Uploading invoices and other relevant documentation into Salesforce
• Reduced outstanding accounts receivable balances by diligently following up on overdue payments.
• Assisting with the preparation of monthly credit card statements, petty cash and travel expenses in the appropriate currencies
• General filing of documents, data entry and database maintenance

• Maintain up-to-date billing system with one-line services, Accounting software used Xero:
• Prepared and mailed invoices to customers, processed payments, and documented account updates.
• Monitored accounts to verify compliance with payment terms and schedules.
• Reduced outstanding accounts receivable balances by diligently following up on overdue payments.
• Supported month-end closing activities by reconciling accounts, preparing reports, and analyzing trends in account performance.
• Ensured the accuracy of customer records in internal systems by updating contact information, payment terms, and other relevant data as needed.