Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Office Coordinator
Pyatok Architecture + Urban Design
09.2014 - Current
Responsible for managing office communications
Coordinated company events, fostering team building and boosting overall morale.
Provided clerical support, addressing routine, and special requirements.
Managed supervisor itinerary and appointments and streamlined scheduling procedures.
Reduced expenses by negotiating with vendors for lower pricing on office supplies and services.
Cultivated client and vendor loyalty by proactively reaching out with follow-ups and status updates.
Developed and maintained successful relationships with vendors, suppliers and contractors.
Reported to senior management on organizational performance and progress toward goals.
Oversaw maintenance requests for office equipment, ensuring prompt repairs or replacements as needed to prevent downtime.
Developed training materials for new hires, streamlining the onboarding process and promoting consistent practices throughout the office.
Managed budgeting process for office expenses, tracking expenditures to ensure compliance with financial guidelines.
Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
Coached new hires on company processes while managing employees to achieve maximum production.
Improved client satisfaction by promptly responding to inquiries and resolving issues in a professional manner.
Coordinated special projects and managed schedules.
Streamlined office operations by implementing efficient filing systems and organizational tools.
Organized spaces, materials and catering support for internal and client-focused meetings.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Kept high average of performance evaluations.
Routed correspondence to facilitate timely communication between team members, customers and vendors.
Maintained office supplies inventory by checking stock and ordering new supplies.
Assisted with the hiring process, onboarding new employees to promote company culture.
Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
Maintained computer and physical filing systems.
Education
BA - Black Studies/Social Studies -
San Francisco State University
MA - Dance Education -
UCLA - World Arts & Cultures
Los Angeles, CA
Skills
Microsoft Office Suite
Bluebeam
List skills
Maintenance Scheduling
Scheduling
Data Entry
Event Coordination
Policy and procedure modification
Client Relationship Management
Office Management
Inventory Auditing
Decision-Making
Certification
Emotional Intelligence for High Impact Leaders, 2023
Psychological Safety in the Work Place, 2023
Beyond Unconscious & Implicit Bias, 2023
HR Certification, 2022
Unbiased Training, 2020
Excellence In Administration, 2019
Phone Etiquette, 2017
Additional Information
Developed and implemented trainings focused on soft skills. Trainings listed in Certification section.
Timeline
Office Coordinator
Pyatok Architecture + Urban Design
09.2014 - Current
BA - Black Studies/Social Studies -
San Francisco State University
MA - Dance Education -
UCLA - World Arts & Cultures
Emotional Intelligence for High Impact Leaders, 2023
Psychological Safety in the Work Place, 2023
Beyond Unconscious & Implicit Bias, 2023
HR Certification, 2022
Unbiased Training, 2020
Excellence In Administration, 2019
Phone Etiquette, 2017
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