Debriana Rainey
Los Angeles
Summary
Detail-oriented and results-driven professional with over 6 years of experience in operations, contract oversight, and financial management within the property management industry. Proven expertise in vendor coordination, documentation compliance, and effective stakeholder communication enhances the ability to drive operational efficiency. Eager to leverage skills in contract administration, documentation review, and process coordination to contribute to a dynamic Contracts Administrator role. Committed to delivering high-quality results that align with organizational goals and foster strong partnerships.
Overview
10
10
years of professional experience
Work History
Assistant Community Manager
Greystar
03.2023 - Current
- Reviewed, processed, and maintained vendor contracts and invoices, ensuring compliance with company policies and service level agreements.
- Verified scope of work, approvals, and proper coding for vendor services to support accurate financial reporting.
- Collaborated with legal and property management teams to enforce lease agreements and ensure contractual obligations were met.
- Maintained detailed records for all financial transactions, communications, and lease documents using Yardi and OneSite systems.
- Led communication between residents, vendors, and corporate teams to ensure contract adherence, service delivery, and issue resolution.
- Represented the property in legal proceedings related to lease enforcement and contract disputes, ensuring proper documentation and process compliance.
- Acted as interim community manager, overseeing daily operations, maintenance scheduling, and staff coordination.
Executive Assistant
Damian Dwyer & Associates, LLC
10.2022 - 01.2023
- Coordinate, prepare, and track vendor contracts, service agreements, and purchase orders, ensuring timely review, approval, and compliance with company policies.
- Maintain organized filing systems (physical and digital) for all contracts, amendments, NDAs, and correspondence, supporting easy retrieval and audit-readiness.
- Serve as the primary point of contact for vendors and clients regarding contractual inquiries, documentation requirements, and follow-up actions.
- Manage complex executive calendars, aligning contract milestones, renewal dates, and key meetings to ensure no deadlines are missed.
- Process invoices and expense reports with accuracy, cross-referencing with existing contracts to verify terms, pricing, and deliverables.
- Assist with contract negotiation prep by compiling supporting documentation, drafting summaries, and coordinating stakeholder input.
- Prepare and edit sensitive documents including proposals, presentations, and contractual correspondence with a high level of accuracy and confidentiality.
- Support compliance by tracking contract expirations, renewal opportunities, and key performance metrics tied to service agreements.
- Facilitate team coordination through weekly meetings, including agenda creation, minutes documentation, and action item tracking related to ongoing contracts and projects.
- Assist in onboarding new vendors and employees by ensuring contractual documentation and compliance requirements are completed and properly archived.
FPI Management
01.2018 - 10.2022
Waterfront Hotel by Hyatt
12.2017 - 12.2018
Inn at the Opera Hotel
03.2016 - 11.2017
Education
Associate of Science - Business Administration And Management
Alameda College
Oakland, CaSkills
- Contract Review & Compliance
- Vendor & Stakeholder Coordination
- Financial & Invoice Management
- Legal Documentation & Lease Administration
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Yardi, OneSite & CRM Systems
- Recordkeeping & Document Control
- Strong Written & Verbal Communication
- Time Management & Organization
- Property management
- Payment processing
- Records and database administration
- Website management
- Event planning
Timeline
Assistant Community Manager
Greystar
03.2023 - Current
Executive Assistant
Damian Dwyer & Associates, LLC
10.2022 - 01.2023
FPI Management
01.2018 - 10.2022
Waterfront Hotel by Hyatt
12.2017 - 12.2018
Inn at the Opera Hotel
03.2016 - 11.2017
Associate of Science - Business Administration And Management
Alameda College