Deborah Trathen

• Prepared clear, concise and accurate financial reports and forms for use by departments and outside agencies.
• Processed invoices, credit memos, and other documents related to accounts receivable.
• Reconciled daily cash receipts with bank deposits.
• Created journal entries as needed to record transactions in the general ledger.
• Developed processes to improve accuracy of financial reporting.
• Maintained accurate records of accounts receivable and payable transactions.
• Assisted with the preparation of internal audits by providing requested documentation.
• Reached out to vendors and customers to resolve account problems.
• Participated in special projects or initiatives as needed in order to meet business objectives.
• Evaluated current processes for efficiency improvements within the department.
• Prepared month-end closing entries for detailed reporting and recordkeeping.
• Applied mathematical skills to calculate totals, check figures, and correct problems with digital files.
• Received payments from customers via cash, check and credit cards to pay company invoices.

• Delegates daily tasks to team members to optimize team productivity.
• Training and support to keep team members motivated and working toward objectives.
• Trained employees on A/P functions.
• Reviewed completed work to verify consistency, quality, and conformance.
• Monitors team progress and enforces deadlines.
• Defuse and resolve escalations.
• Manages, delegates, and processes daily CAD & USD EFT's, WIRE’s, and ACH payments to over 500 CARSTAR & Fix Auto locations across Canada & USA, while adhering to time frame agreements.
• Accounts Receivable for outstanding Canadian and USA Insurance Claims.
• Process yearly winback to stores
• Building relationships with Insurance Partners to ensure timely receipt of funds and proper documentation.
• Prepare cash flow reports and projections for management.
• Distribution of remittance reports to Franchisees
• Sage Mas 500 - Month-End Journal Entries, Invoicing, and Cash Applications
• Insurance reimbursement for negative supplements, errors, and overpayments.
• Weekly report building and maintenance

Achievements:

• Recommends and executes Improvements on daily processes for clarity, speed and accuracy.
• SOP documentation author
• Project Management for Pilot Testing Program.
• Continually adapting to changes in frequency of incoming payments and onboarding of new Insurance Companies.
• Taken initiative to assist in claims investigation, corrections, and delegation of tickets using the online claims inquiry system.

• Dedicated five years to this publicly traded shipping company in a hybrid payroll administration and accounts payable role, providing payroll services for a total staff of 300 employees in addition to managing the company's complex vendor payment schedule
• Accountabilities:
• Managed and processed accounts payable for 500+ vendors in both Canada and the US, ensuring that payments were made in a timely manner
• Prepared bi-monthly payroll for 200 staff each pay cycle, demonstrating astute attention to detail and a sense of urgency in delivering payment to all staff
• Created Records of Employment (ROE) for staff during the company's peak layoff time in the winter, in addition to submitting appropriate T4, WSIB, and government remittances for CPP and EI
• Generated reports for accounts payable, taxes, aging accounts, and payroll for seven separate vessels
• Worked closely with the Controller and accounting team to support the year-end accounting process, including account reconciliations
• Assumed additional oversight for payroll and accounts payable for Lower Lake Ship Repair, the sister company, during the off-season months

Achievements:

• Implemented a series of checks and balances, including a 3-point match system, for accounts payable to ensure that invoices accurately reflected services rendered
• Took the initiative to gain familiarity with both Canadian and US financial regulations for publicly- traded companies
• Implemented a new system for tracking vendor files that enabled better visibility into cash flow.