Deborah Hahn
Coquitlam,BC
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
16
16
years of professional experience
1
1
Certification
Work History
OFFICE ADMINISTRATIVE ASSISTANT
University Hill & Sir Charles Tupper Secondary Schools, VSB
2013.01 - Current
- Responsible for supervising three staff members and multiple community service students as well as attending to the needs of over 130 staff members from various unions.
- Has working knowledge of MyEducation Portal as well as School Day so as to be able to assist with Records or Accounting if necessary.
- Performance of Occupational First Aid Level 2.
- Streamlined office operations by implementing efficient organizational systems and filing procedures.
- Enhanced communication between departments by coordinating meetings and maintaining shared calendars.
- Managed day-to-day office tasks, ensuring a smooth workflow and timely completion of projects.
- Contributed to an improved work environment by organizing team-building activities and events.
- Contributed to a professional atmosphere by maintaining a clean, organized workspace and managing office supplies inventory.
- Increased customer satisfaction by promptly addressing inquiries and resolving issues through effective problem-solving skills.
- Assisted with event planning efforts, ensuring successful execution of Covid Graduation Ceremonies and non Covid graduation ceremonies and dinner dances for students.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Developed and updated spreadsheets and databases to track, analyze, and report on Make Up Prep.
ACCOUNTING CLERK
Sir Winston Churchill Secondary School, VSB
2010.01 - 2012.12
- Responsible for a budget of over $280,000.er 100 accounts for account administrators: General Ledger, Journal Entries, Cheque Reconciliation, Account Debits and Credits.
- Responsible for Accounts Receivables and Payables
- Responsible for a budget of over $280,000.
- Used One Write Plus accounting system, Acorn Fee Management system.
- Responsible for Bank Reconciliations.
- Responsible for producing and submitting HST rebate claims.
- Prepared monthly and quarterly reports for Management.
- Worked with over 100 accounts and account administrators.
- Responsible for arranging wire transfers, bank drafts, and investments, deposits and issuing payment.
ADMINISTRATIVE ASSISTANT, SUMMER SCHOOL
Continuing and International Education, VSB
2007.07 - 2009.12
- Developed yearly budgetary forecasts for three departments.
- Created short and long-term objectives in accordance with departmental goals.
- Learned Ministry of Education Prescribed Learning Outcomes in order to ensure all courses met funding Guidelines.
- Administered programs according to Ministry requirements.
- Responsible for the efficient operation of 15 schools.
- Assisted in onboarding new secretaries, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Education
Bachelor's Degree - Humanities and English
SIMON FRASER UNIVERSITY
BURNABY, BC06.2005
Administrative Skills Mini College Program -
CUPE LOCAL 15/VSB
VANCOUVER, BC01.2005
Associate's of Liberal Arts Degree -
LANGARA COLLEGE
VANCOUVER, BC04.2003
Skills
- Very skilled with technology - learns new applications quickly and easily.
- Excellent working knowledge of Office 365 and Teams, especially with Excel.
- Detail and Goal Oriented while still able to manage time efficiently.
- Great sense of organization.
- A team player with clear verbal and written communication.
- Fluent in spoken Cantonese, conversational in Mandarin and capable of reading some Chinese.
- Professional level of Database Entry.
- Spreadsheet Development.
- Work incredibly efficiently in a high stress atmosphere.
Languages
English
Native or Bilingual
Chinese (Cantonese)
Full Professional
Chinese (Mandarin)
Elementary
French
Elementary
Extra Curriculars
- Intermediate/Advanced Snowboarder
- Professional Guzheng Musician
- Event Planning - Decorations and Catering for small events
Certification
- Occupational First Aid level 2(WCB), Renewed December 2021
- Foodsafe, Renewed December 2023
Coach of Tupper Softball team (7 years)
- Work with High School students aged 12 to 18.
- Formulate drills and workouts for practices for the different levels of player - from absolute beginners to high level players.
- Run practice 2 days a week and games 2 days a week.
- Work with other coaches to have clinics for students outside of regular practice time.
References
Available upon request
Timeline
OFFICE ADMINISTRATIVE ASSISTANT
University Hill & Sir Charles Tupper Secondary Schools, VSB
2013.01 - Current
ACCOUNTING CLERK
Sir Winston Churchill Secondary School, VSB
2010.01 - 2012.12
ADMINISTRATIVE ASSISTANT, SUMMER SCHOOL
Continuing and International Education, VSB
2007.07 - 2009.12
Bachelor's Degree - Humanities and English
SIMON FRASER UNIVERSITY
Administrative Skills Mini College Program -
CUPE LOCAL 15/VSB
Associate's of Liberal Arts Degree -
LANGARA COLLEGE
- Occupational First Aid level 2(WCB), Renewed December 2021
- Foodsafe, Renewed December 2023
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