DAXABEN PATEL-RAMLOCHAN
Scarborough,Canada
Summary
Accomplished Senior Legal Assistant with over 20 years of experience supporting lawyers and law clerks in top-tier law firms. Recognized for exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in fast-paced environments. Advanced technical proficiency, outstanding communication abilities, and a proven commitment to delivering superior client and attorney service. Highly resourceful, reliable, and dedicated to fostering a collaborative team environment.
Overview
28
28
years of professional experience
Work History
Legal Assistant to Law Clerks
McCarthy Tétrault LLP
Toronto, ON
05.2022 - Current
- Provide comprehensive administrative and legal support to a team of 8 law clerks in the Business Law Services Group.
- Manage all incoming and outgoing mail for clerks, utilizing ALF, EnAct, iManage, and Infolinx to ensure mail goes to appropriate lawyer.
- Prepare, scan, and file legal documents in minute books.
- Coordinate storage facilities to send minute books and documents to storage.
- Maintain and update the Share Certificate Library; draft shares, print, cancel, and provide share certificates to lawyer.
- Upload documents, annual resolutions and share certificates in ALF; update registered office information.
- Download documents from external data room and upload in ALF.
- Input data in ALF for bring forward dates for annual resolutions.
- Coordinate meetings, boardrooms, catering, and AV requirements for law clerks.
- Assist with financial processes, including processing Mastercard statements for reconciliation and agent invoices using Concur and Coupa.
- Assist lawyers and clerks in uploading documents to DocuSign, sending out emails to clients for signatures, and following up with clients.
- Compile large legal documents in Adobe.
- Run blacklines for clerk using Workshare Compare.
- Provide consistent backup support and training to ensure high-quality service during high-demand periods or absences.
Legal Assistant
Cassels Brock & Blackwell LLP
Toronto, ON
09.2019 - 05.2022
- Supported three Business Law lawyers with all aspects of practice management, including file opening/closing, calendar management, and expense processing.
- Drafted and prepared legal documents, agreements, and correspondence.
- Managed billing processes, including cheque requisitions, trust deposits/withdrawals, and client invoices.
- Conducted conflict checks and maintained client contact information in InterAction.
- Proofread, edited, and revised legal documents and correspondence for accuracy and consistency.
- Assisted legal assistants with running proformas and finalizing bills;
- Utilized Workshare Compare for document blacklining and comparison.
Assistant Replacement (Full Time)
Cassels Brock & Blackwell LLP
Toronto, ON
09.2016 - 09.2019
- Provided administrative support to lawyers across Financial Services, Tax, and Business Law practice groups and Document Production Services.
- Drafted and revised legal documents and correspondence from instructions and precedents.
- Updated client contact information and utilized Workshare Compare for document comparison.
- Supported Document Production Centre with revision of documents, transcribing dictation, photocopying, indexing, and scanning for filing systems.
- Created electronic versions of closing book documents for record-keeping.
Legal Assistant (Full Time)
Torys LLP
Toronto, ON
02.1998 - 04.2016
- Provided high-level administrative and legal support to tax lawyers and corporate law clerks, adapting to changing team structures and workloads.
- Prepared, edited, and proofread a variety of legal documents using Microsoft Word, Excel, and PowerPoint.
- Assisted tax lawyers in preparing tax documents, including research and form preparation from the CRA website.
- Drafted and processed bills for lawyers using Elite; printed proformas from Webview and prepared schedules and bills.
- Utilized DeltaView and Workshare Compare for document blacklining and comparison.
- Transcribed notes, memos, and dictation; proofread annual information forms and other legal documents.
- Conducted online research to support tax lawyers’ needs.
- Maintained and updated CPD accreditation records as required by the Law Society of Ontario.
- Assisted law clerks in preparing annual proceedings, directors’ resolutions, promissory notes, consents, and organizational documents.
- Updated shareholders’ registers and ledgers; filed minute book resolutions and maintained minute books.
- Prepared corporate forms using CorpLink for federal and provincial incorporations.
- Assisted with the preparation of articles of incorporation, shareholder and director meeting minutes, tax filings, share certificates, by-laws, and other corporate documents.
- Drafted routine correspondence to agents and clients on behalf of law clerks.
- Prepared audit enquiries and assisted with closing documents and agendas on external websites.
- Administrative Duties:
- Managed calendars and scheduled appointments and meetings using Microsoft Outlook.
- Responded to client requests via telephone and email, ensuring prompt and professional communication.
- Opened new matters, conducted conflict checks, and maintained up-to-date physical and electronic files.
- Handled incoming mail, photocopied, scanned, and faxed documents as required.
- Booked travel, coordinated with travel agencies, and prepared travel and expense reports.
- Booked conference calls and boardrooms, ensuring all logistical needs were met.
- Maintained confidentiality when handling sensitive information.
- Consistently met deadlines and produced high-quality work, both independently and as part of a team.
- Effectively managed and prioritized multiple assignments in a fast-paced environment.
Education
Helpdesk Certificate -
George Brown College
Toronto, ON01.2017
Diploma - Office Administration – Legal
George Brown College
Toronto, ON05.1997
Skills
- Legal Administration: Extensive experience in corporate records management, document processing, and legal administrative support for large legal teams
- Technical Proficiency: Skilled in ALF, EnAct, iManage, Infolinx, Docusign, Concur, Coupa, 3E, Chrome River, Elite, Workshare Compare, InterAction, Microsoft Office Suite, PDF compilation, and document management systems
- Organization & Workflow: Proven ability to streamline office administration, improve workflow efficiency, and independently manage complex assignments and deadlines
- Communication & Teamwork: Outstanding communication skills, with a strong commitment to client service and fostering a collaborative team environment
- Attention to Detail: Consistently delivers high-quality, accurate work and meets tight deadlines in fast-paced settings
Hobbies and Interests
Weight training, technology, travelling
Languages
English
Timeline
Legal Assistant to Law Clerks
McCarthy Tétrault LLP
05.2022 - Current
Legal Assistant
Cassels Brock & Blackwell LLP
09.2019 - 05.2022
Assistant Replacement (Full Time)
Cassels Brock & Blackwell LLP
09.2016 - 09.2019
Legal Assistant (Full Time)
Torys LLP
02.1998 - 04.2016
Diploma - Office Administration – Legal
George Brown College
Helpdesk Certificate -
George Brown College