Dawn Weaver
Ontario
Summary
Over 20 years of Accounts Payable experience. Promoted to streamline processes, resulting in overpayment savings of $100k+ and effective cash management without negatively impacting resources and vendor relationships.
Overview
29
29
years of professional experience
Work History
Accounts Payable Manager
Cal Poly Pomona
02.2024 - 09.2024
- Led seven-member team overseeing vendor payment accuracy and efficient employee travel reimbursements through CONCUR
- Ensured proper application of A/P functions according to organizational policies
- Verified correctness of GL coding and approving signatures on expense reports
- Managed accurate and timely processing of over 7,000 invoices per month.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
National A/P Manager for Shared Services
GS Foods Group
10.2020 - 11.2023
- Oversaw operations involving over 20 A/P personnel managing upwards of 1,500 weekly invoices from various places
- Ensured precise reconciliation of vendor master data and approved onboarding
- Fostered a relationship with Purchasing and Category Management to enhance vendor terms
- Collaborated weekly with FP&A Treasury to oversee cash forecasting and management
- Improved team productivity with regular communication and progress updates, fostering a collaborative and engaging work environment.
A/P, Billing Coordinator
PneuDraulics
11.2019 - 08.2020
- Entered data, generated reports, and produced tracking documents.
- Ensured accurate processing of rejections (pricing/quantity issues) by working closely with relevant teams
- Processed regular invoicing and RMA closures efficiently
- Reconciled chargebacks and resolved short payments
A/R, Chargebacks, Collections Coordinator
Food for Life Baking Co.
11.2018 - 10.2019
- Applied payments from renowned food industry clients using SAGE
- Scanned domestic payment checks using desktop check scanner
- Contacted customers on a consistent basis to collect past-due invoices, clear short pays and resolve chargebacks
- Reviewed and reconciled AR weekly to avoid any missed receivables
A/P Coordinator
PakLab, Inc.
11.2017 - 10.2018
- Handled Accounts Payable operations throughout all corporate locations
- Actively manage cash flows in collaboration with the Corporate Controller and CFO
- Supervised the employee expense report system and processes, as well as the corporate credit card program
- Ensure corporate policies and SOPs are adhered to, and recommend policy changes or necessary improvements
A/R Cash Application Coordinator
Technicolor, Inc.
08.2012 - 05.2017
- Processed payments from leading entertainment industry clients
- Handled cash application processes daily utilizing multiple systems, including SAP, AS400, Oracle, and SAGE
- Resolved variances related to customer disputes, short pays, credit memos, and freight claims
- Conducted bank report reconciliations, daily balancing and offsets, account analysis, and chargebacks
A/P Coordinator II/SAP Project KCA - Shared Services
Technicolor, Inc.
03.2010 - 08.2012
- Processed over 1,000 invoices weekly for several divisions with facilities in various locations
- Process and disburse check runs; handle travel expense reimbursements via Concur software, and petty cash replenishments
- Perform month-end tasks (prepare accruals; assist GL with J/E's and reclasses), and reconcile GR/IR
- Directed the shift of Accounts Payable operations from an outdated ERP to SAP
A/P Manager/Office Manager
Squires Lumber Co., Inc.
09.2005 - 12.2009
- Oversaw Accounts Payable department operations
- Coordinate with Purchasing to address receiving issues
- Supported CFO in closing monthly accounts with journal entries
- Managed office duties
Buyer
Worldwide Environmental Products
06.2003 - 07.2005
- Procured raw materials, assembled, and turnkey products for a multi-million-dollar manufacturer
- Sourced new suppliers for hard-to-find components and negotiated lower pricing with suppliers
- Supervised physical inventories and cycle counts
- Maintained multiple BOMs and standard item costs
A/P Specialist
Worldwide Environmental Products
02.2003 - 06.2003
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors
- Checked postings and documents for correctness, accuracy and proper coding
- Processed a high volume of vendor invoices and credit memos accurately and in a timely manner
- Worked closely with other departments to ensure accurate coding of invoices prior to processing payments
A/P Specialist
Inland Empire Health Plan (IEHP)
07.1997 - 06.2000
- Processed payments for hundreds of vendors with precision
- Administered calculation and payment of hospital capitation
- Completed accruals, journal entries, and account reconciliations
- Oversaw the weekly electronic transmission of payment data to the County of San Bernardino Auditor/Controller's office
Full Charge A/P Supervisor
RPM Merit, Inc.
08.1995 - 04.1997
- Directed $3.5 million monthly Accounts Payable Department operations for 21 nationwide warehouses and a Canadian warehouse
- Increased revenue by leveraging vendor discounts in Accounts Payable
- Executed monthly accruals and relevant journal entries
Education
Accounting/Business -
University of Phoenix
Ontario, CA11.1999
Accounting/Business -
Chaffey College
Alta Loma, CA04.1989
Accounting/Bus Law -
Westchester Business Institute
White Plains, NY04.1987
Skills
- Microsoft NAV
- SAP
- Sage50
- AS400
- Great Plains
- MS Office
- Concur
- Cash flow management
- Team building
- Process improvements
- Accounts payable software
- Vendor relationship management
Timeline
Accounts Payable Manager
Cal Poly Pomona
02.2024 - 09.2024
National A/P Manager for Shared Services
GS Foods Group
10.2020 - 11.2023
A/P, Billing Coordinator
PneuDraulics
11.2019 - 08.2020
A/R, Chargebacks, Collections Coordinator
Food for Life Baking Co.
11.2018 - 10.2019
A/P Coordinator
PakLab, Inc.
11.2017 - 10.2018
A/R Cash Application Coordinator
Technicolor, Inc.
08.2012 - 05.2017
A/P Coordinator II/SAP Project KCA - Shared Services
Technicolor, Inc.
03.2010 - 08.2012
A/P Manager/Office Manager
Squires Lumber Co., Inc.
09.2005 - 12.2009
Buyer
Worldwide Environmental Products
06.2003 - 07.2005
A/P Specialist
Worldwide Environmental Products
02.2003 - 06.2003
A/P Specialist
Inland Empire Health Plan (IEHP)
07.1997 - 06.2000
Full Charge A/P Supervisor
RPM Merit, Inc.
08.1995 - 04.1997
Accounting/Business -
Chaffey College
Accounting/Bus Law -
Westchester Business Institute
Accounting/Business -
University of Phoenix
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