Summary
Overview
Work History
Skills
Accomplishments
Languages
Timeline
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Ayuel David Abraham Machar

Ayuel David Abraham Machar

London,ON

Summary

Results-driven administrative professional with a proven track record at Norwegian Peoples Aid, United Nations Mission in South Sudan, and Junub Center for Rights Organization, enhancing office efficiency and confidentiality. Expert in computer proficiency and fostering professional relationships, I streamlined invoice procedures, significantly reducing errors. Skilled in both administrative support and promoting a positive work environment, my approach boosts productivity and accuracy in high-stakes settings.

Overview

7
7
years of professional experience

Work History

Administrative Assistant

Norwegian Peoples Aid
01.2023 - 12.2024
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Assisted in scheduling meetings, preparing minutes and provided support in organizing events, workshops and training sessions. .
  • Ensured accurate record-keeping with diligent data entry and database management for vital organization's information.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Provided supplementary support to the team as necessary.

Office Assistant

United Nations Mission in South Sudan
01.2020 - 01.2022
  • Maintained confidentiality in handling sensitive information while performing administrative tasks.
  • Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
  • Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
  • Expedited document processing with accurate data entry and timely filing.
  • Contributed to a positive work environment by fostering open communication among colleagues.
  • Prepared and edited documents to produce precise, accurate and professional communication.
  • Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
  • Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
  • Supported executive staff with well-prepared reports, presentations, and meeting materials.

Office Manager

Junub Center For Rights Organization
01.2018 - 12.2019
  • Handled sensitive information with discretion, maintaining confidentiality of organization's documents and personnel records.
  • Provided exceptional communication skills when addressing partner's inquiries or concerns via phone calls or email correspondence.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
  • Optimized office space utilization, leading to more efficient and productive work environment.
  • Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.

Skills

  • client service
  • Positive attitude
  • Organizing and categorizing
  • Computer proficiency
  • File maintenance
  • Administrative support
  • Microsoft Word
  • Scheduling appointments
  • Time management
  • Inventory management
  • Front office management
  • Mail sorting and distribution
  • File organization
  • Office supply management

Accomplishments

  • Coordinated weekly project team meetings and drafted agendas to increase meeting efficiency.
  • Policy Development - Developed and implemented employee manual outlining all proper business procedures and office policies.
  • Managed inventory and office budgeting for supplies for busy office of 13 employees.
  • Oversaw implementation of new phone system which resulted in more cost-effective service.
  • Created PowerPoint presentations that were successfully used for training session.
  • Streamlined workflow by consolidating lengthy processes and redundant documentation that resulted in more effective and timely completion of civil society empowerment project at NPA

Languages

English
Full Professional
Arabic
Elementary

Timeline

Administrative Assistant

Norwegian Peoples Aid
01.2023 - 12.2024

Office Assistant

United Nations Mission in South Sudan
01.2020 - 01.2022

Office Manager

Junub Center For Rights Organization
01.2018 - 12.2019

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Ayuel David Abraham Machar