Darlene Abenoja
Invoice Coordinator
Calgary,CA
Summary
Qualified Invoice Coordinator with solid background in managing accounts payable processes. Proven track record of accurately processing invoices and maintaining strong vendor relationships. Demonstrated ability in using advanced accounting software and adhering to strict deadlines.
Overview
18
18
years of professional experience
1
1
Language
Work History
Office/Project Coordinator
Translation Agency of Alberta
08.2015 - 12.2024
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments of 100+ translation orders monthly.
- Processed cost estimates, created order confirmations and invoices, and maintained accurate financial records.
- Resolved billing issues and client concerns, enhancing service turnaround time by 20%.
Proposal Specialist
Halliburton Energy Services
07.2014 - 02.2015
- Ensured compliance with all client requirements by meticulously reviewing RFPs and adhering to established guidelines throughout the proposal process.
- Collaborated with cross-functional teams to gather technical, financial, and strategic information for comprehensive proposals.
- Coordinated responses from subject matter experts, ensuring accurate representation of capabilities in proposals submitted to clients.
- Managed multiple concurrent proposal projects, ensuring timely submission of high-quality documents that met client requirements.
- Effectively prioritized tasks under tight deadlines, demonstrating exceptional project management skills throughout each stage of the proposal lifecycle.
Service Planner - Wireline & Perforating
Halliburton Energy Services
09.2011 - 07.2014
- Served as a key point of contact between sales representatives, and field technicians for seamless communication throughout the entire project lifecycle.
- Created and managed sales orders and job scheduling in SAP.
- Ensured timely billing, revenue tracking and order accuracy.
- Collaborated with field teams for asset coordination and service delivery timelines.
- Participated and supported HSE officers in audit preparation, incident reporting, promoted and adhered to Halliburton’s HSE standards.
- Provided administrative support to the Business Development group.
Administrative Association - Accounts Payable
Halliburton Energy Services
09.2006 - 09.2011
- Processed high-volume vendor invoices and employee expenses in SAP.
- Matched purchase orders with invoices and recorded necessary information.
- Reviewed employee expense reports for compliance with company policies before processing reimbursements.
- Ensured proper approval levels were met for all invoices before processing payments, maintaining internal controls.
- Reconciled vendor statements monthly, identifying discrepancies and taking corrective action as needed.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Assisted in generating month end accruals and GR/IR reconciliation.
- Assisted A/P supervisor in streamlining A/P payment processes.
- Resolved and troubleshoot SAP issues related to accounts payable, accounts receivable, purchase order, sales orders and material issue.
- Trained new staff and received Most Valuable Performance recognition award for outstanding contribution to financial operations.
Education
Diploma - Office Administration
Seneca College of Applied Arts And Technology
North York, None 05.2001 -
Skills
Project coordination
Organizational performance
Problem-solving
Time management
Decision-making
Customer service
Spreadsheet tracking
Multiple priorities management
Familiar with SAP
Proficient in MS Office and Outlook
Invoice processing
Detail-oriented
Timeline
Office/Project Coordinator
Translation Agency of Alberta
08.2015 - 12.2024
Proposal Specialist
Halliburton Energy Services
07.2014 - 02.2015
Service Planner - Wireline & Perforating
Halliburton Energy Services
09.2011 - 07.2014
Administrative Association - Accounts Payable
Halliburton Energy Services
09.2006 - 09.2011
Diploma - Office Administration
Seneca College of Applied Arts And Technology
05.2001 -
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