Darin Vanus

Coordinate executive and operational support for the Chief Football Operations Officer (CFOO) and Chief Financial Officer (CFO), partnering closely with the Chief Operating Officer (COO) and senior leadership team to ensure efficient executive operations and alignment across leadership priorities.

Key Contributions

• Manage complex executive calendars across multiple senior leaders, prioritizing high-impact meetings, resolving scheduling conflicts, and aligning schedules with organizational priorities.
• Serve as a trusted liaison between executives, senior leadership teams, and external stakeholders to maintain clear communication and effective coordination.
• Prepare and manage confidential executive and governance documentation, ensuring accuracy, discretion, and compliance with internal protocols.
• Coordinate domestic and international executive travel, overseeing logistics and detailed itineraries to ensure seamless operations.
• Support the events team in coordinating VIP engagement and on-site execution for national Grey Cup festival operations.
• Coordinate board and senior leadership meetings, including materials preparation, scheduling, and secure records management.

Assisted VP, project director, finance director, and head of sales in global transportation operations. Supported project teams in achieving operational goals. Contributed to effective communication across departments.

Key Contributions:

• Facilitated executive correspondence and orchestrated detailed scheduling, addressing the challenges of multiple time zones.
• Organized and streamlined international travel logistics and executive schedules to enhance productivity.
• Analyzed and improved administrative workflows, facilitating more efficient decision-making.
• Oversaw implementation of SAP procedures among teams to maintain compliance with operational guidelines.

Oversaw office operations and executive administrative support functions.

Key Contributions:

• Coordinated international events, executive travel, and operational logistics.
• Supported aviation satellite activation workflows and CRM management.
• Improved client engagement through enhanced operational processes.

Key Contributions:

• Provided administrative and HR support to senior leadership.
• Managed recruitment coordination, onboarding, and employee documentation.
• Supported meetings, travel coordination, and office operations.