Daphine Frankstock
Executive Assistant
North york,Ontario
Summary
Driven and resourceful administrative professional with 7+ years of experience assisting with work of high-achieving executives. A track record supporting professional needs with well-organized precision. Successfully managing high-volume workloads in rapidly changing environments.
Overview
7
7
years of professional experience
Work History
Executive Assistant
salphine productions ltd
12.2020 - 10.2023
- Overseeing all incoming and outgoing communications, including emails, phone calls, reports and internal correspondence
- Filing important documents such as reports, meeting notes, emails and letters
- Keeping the executives calendar up to date including adding events, rescheduling appointments and providing daily briefs
- Acting as a gatekeeper for internal and external contacts including sponsors, clients, vendors and customers
- Conducting research and preparing reports on various topics based on the needs of the executive
- Planning and organizing events that take place externally such as fundraisers, appreciation events, and etc
- Keeping important documents and documents organized physically and electronically
- Maintaining a high degree of discretion and confidentiality.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Procurement Officer
sheer solutions Africa Limited
01.2017 - 02.2020
- Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, pre-qualification documents and invitations for expressions of interest to suppliers
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Coordinate the internal monitoring and evaluation of the supply chain function
- Prepare reports and other required documents at the end of every month or as required by the accounts office
- Ensure that the best prices are obtained from suppliers for goods based on the standard that is required
- Ensure that payments to suppliers are properly approved and all queries are responded to on a timely basis
- Assist in work closely with the PR team to ensure proper rebranding and representation of the company.
PROCUREMENT ASSISTANT {INTERN
NILE BREWERIES LIMITED
03.2017 - 08.2017
- Maintain and update annual standing lists of registered tenderer as required by the procuring team
- Coordinate the receiving and opening of tender documents
- Coordinate the internal monitoring and evaluation of the supply chain function
- Coordinate the evaluation of tenders quotation and proposals
- Prepare reports and other information at every end of the month or any other time as required by accounts
- Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, prequalification documents and invitations for expressions of interest to suppliers
- Coordinate the internal monitoring and evaluation of the supply chain function
- Prepare reports and other required documents at the end of every month or as required by the accounts office
- Ensure that the best prices are obtained from suppliers for goods based on the standard that is required
- Ensure that payments to suppliers are properly approved and all queries are responded to on a timely basis
- Assist in work closely with the PR team to ensure proper rebranding and representation of the company.
Executive Administrative Assistant
CRACKERS LIMITED
06.2012 - 12.2016
- In charge of procuring all required items needed for the particular event being handled.
- Arranging meetings and taking minutes
- Streamlined office operations by implementing efficient filing systems and managing executive calendars.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Purchasing of tickets and wristbands
- Coordinating supplier negotiations
- In charge of artists welfare
- Ensure all payments to suppliers are properly approved
- Making travel plans schedules hotel bookings and expense reports
- Greeting visitors and answering phones
- Making adjustments to staff schedules and updating the master calendar
- Coordinating staff meetings
- Writing down minutes and meeting summaries
- Running errands
- Picking up supplies and office equipment
- Filing forms and documents
- Sending invoices and collecting receipts.
Sales Assistant
BRITISH HOME STORES
01.2011 - 12.2012
- Ensuring all goods are tagged and organized
- Ensuring stock levels are well maintained
- Providing customers with information on pricing and product availability
- Handling customer complaints and or handing them over to management
- Promoting store cards or special offers
- Ensuring target sales are achieved
- Performing the stock taking and stock checking process quarterly
- Arranging window displays for the most trending items of a particular season
- Displaying and planning the designs in the work area according to the particular season or current trend
- Processing payments.
Education
BACHELORS DEGREE OF PROCUREMENT AND SUPPLY CHAIN MANAGEMENT - PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Makerere university business school
KAMPALA, UGANDA01.2019
DIPLOMA OF PROCUREMENT AND SUPPLY CHAIN MANAGEMENT - PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Makerere university business school
KAMPALA, UGANDA01.2016
Skills
- Invoice Processing
- Risk Management
- Purchasing/procurement
- Sourcing
- Negotiation
- Interpersonal skills
- Negotiation skills
- Emotional intelligence
- Conflict management skills
- Computer skills {ms word, excel , powerpoint}
- Administrative skills
- Sales and marketing
- Supplier management
- Event Planning
- Office Management
Languages
English
Full Professional
Swahili
Full Professional
Luganda
Full Professional
Rutooro
Full Professional
Timeline
Executive Assistant
salphine productions ltd
12.2020 - 10.2023
PROCUREMENT ASSISTANT {INTERN
NILE BREWERIES LIMITED
03.2017 - 08.2017
Procurement Officer
sheer solutions Africa Limited
01.2017 - 02.2020
Executive Administrative Assistant
CRACKERS LIMITED
06.2012 - 12.2016
Sales Assistant
BRITISH HOME STORES
01.2011 - 12.2012
BACHELORS DEGREE OF PROCUREMENT AND SUPPLY CHAIN MANAGEMENT - PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Makerere university business school
DIPLOMA OF PROCUREMENT AND SUPPLY CHAIN MANAGEMENT - PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Makerere university business school
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