danna Martinez
Brentwood
Summary
Detail-oriented professional with extensive experience in administrative and financial data entry and management. Proficient in utilizing software systems for accurate data recording, validation, and organization. Expertise in ensuring data accuracy and compliance with established policies, while leveraging insights for operational improvements. Recognized for a data-driven approach and ability to convert complex information into actionable strategies.
Overview
10
10
years of professional experience
Work History
Administrative Clerk
Martinez Construction
East Bay
04.2025 - Current
- Verified and processed 50+ vendor invoices per month, matching purchase orders and delivery receipts, reducing payment discrepancies and delay.
- Maintained and organized 50+ records including contracts, work orders, timesheets, and compliance documents, improving retrieval time and audit readiness.
- Supported payroll preparation for 6 employees by reviewing timesheets and coordinating with project managers, ensuring accurate and on-time payroll processing.
- Coordinated scheduling and internal communication between field staff and management, improving workflow efficiency across multiple projects.
Private Childcare Provider
weiner family
East Bay
08.2023 - 08.2024
- Coordinated daily schedules, appointments, and extracurricular activities for 1–2 children, ensuring consistency, punctuality, and adherence to family routines.
- Tracked and managed household and child-related expenses, organizing receipts and reporting weekly summaries to parents, supporting budget transparency and planning.
- Maintained and organized school and medical records, ensuring 100% confidentiality, accuracy, and easy retrieval when needed.
- Provided daily and weekly progress updates to parents, communicating children’s eating habits, routines, moods, and developmental observations.
- Demonstrated strong time management and multitasking skills while balancing caregiving, scheduling, documentation, and household coordination.
Au Pair
Cultural Exchange Program
08.2021 - 08.2023
- Provided full-time childcare (45 hours per week) for 5 children, including twins and children of different ages, ensuring safety, routine consistency, and individualized attention.
- Managed daily schedules, school drop-offs and pick-ups, appointments, and extracurricular activities, coordinating multiple timelines efficiently.
- Supported children’s educational and developmental needs through structured activities, homework assistance, and age-appropriate routines.
- Maintained clear and consistent communication with parents, providing updates on children’s routines, behavior, and daily progress.
- Strengthened English proficiency to a professional working level through full immersion and daily communication in a U.S. household.
- Demonstrated strong adaptability, multitasking, and problem-solving skills while managing a high-responsibility role in a multicultural environment.
Independent Accounting & Administrative Advisor
Independent
Bogotá
12.2019 - 07.2021
- Provided accounting and administrative consulting services to 5–10 small businesses under Colombian tax and regulatory frameworks.
- Prepared monthly and annual financial reports, reconciliations, and summaries, supporting informed business and budgeting decisions.
- Managed bookkeeping processes, including income tracking, expense categorization, and documentation organization, improving financial accuracy and control.
- Advised clients on tax compliance, payroll processes, and regulatory requirements, helping reduce errors and ensure timely filings.
- Streamlined administrative and financial workflows, increasing efficiency and improving record organization for business owners.
- Maintained confidential financial records, ensuring compliance with professional and ethical standards.
Accounting Analyst
ACI Proyectos SAS
Bogotá
04.2019 - 12.2019
- Processed 100+ electronic invoices per month for 7 companies, ensuring billing accuracy, proper documentation, and compliance with regulatory requirements.
- Performed daily bank activity reviews and reconciled 15+ bank accounts, matching payments against accounts receivable to support accurate revenue tracking.
- Monitored cash flow and prepared management reports, comparing daily collections against the monthly cash plan, supporting revenue forecasting and financial oversight.
- Generated accounts receivable, collections, and aging reports, supporting follow-up on outstanding balances and improving visibility into cash inflows.
- Prepared and filed monthly tax and regulatory reports, including state-level and national filings, ensuring compliance with jurisdiction-specific deadlines and regulations.
- Utilized Excel extensively and ERP systems (Siesa) to manage billing data, payment tracking, reconciliations, and financial reporting.
- Supported monthly tax provisions and compliance documentation, ensuring accuracy, audit readiness, and timely submissions.
Billing & Collections Assistant
Vigilancia Santafereña LTDA
Bogotá
05.2018 - 04.2019
- Processed 300+ invoices per month, calculating charges based on staffing levels, hours, shifts, and equipment, ensuring accurate and compliant billing.
- Managed national-level accounts receivable, posting daily payments and reconciling balances to support timely revenue recognition.
- Prepared billing and collections reports, improving cash flow visibility and follow-up on outstanding balances.
Accounting Assistant
Shock Producciones SAS
Bogotá
08.2017 - 05.2018
- Processed monthly payroll for 30 employees, validating deductions, internal loans, and bonuses based on HR data, ensuring 100% accurate and on-time payroll.
- Managed weekly payments for 100+ vendors, planning payment schedules and issuing supporting documentation for paid invoices and withholding taxes.
- Performed daily bank reconciliations across 5+ bank accounts, ensuring real-time cash accuracy and financial control.
- Issued 50+ client invoices per month on a daily basis, supporting timely billing and consistent revenue tracking.
- Maintained organized financial, tax, and contract documentation, ensuring audit readiness and regulatory compliance.
Accounting Assistant Intern
OVALL Cosmetic LTDA
Bogotá
09.2016 - 03.2017
- Reviewed and validated daily travel cash advances for sales staff, reconciling receipts against advances to ensure accurate expense reimbursement and policy compliance.
- Processed reimbursements for sales overages and verified expense documentation, improving expense control and financial accuracy.
- Recorded purchases from key raw material suppliers, supporting accurate cost tracking and accounts payable records.
- Performed monthly bank reconciliations with high transaction volume, ensuring balance accuracy and reliable financial reporting.
- Maintained organized expense and financial documentation, supporting audit readiness and internal controls.
Accounting Assistant Intern
Operador Portuario Altamar SAS
Bogotá
09.2015 - 03.2016
- Reviewed and validated daily shipping documentation, including tax payments, inspection fees, and container storage (warehousing) charges, ensuring complete and compliant billing support.
- Processed daily payments to inspection and container storage vendors, maintaining accurate financial records and service-level tracking.
- Compiled and verified all supporting documentation to invoice clients, ensuring accurate, complete, and timely service billing.
Education
Public Accounting - Accounting And Finance
Corporacion Universitaria Minuto De Dios
Colombia10-2017
Skills
- Bilingual: English & Spanish
- Customer Service & Office Support
- Microsoft Office & ERP Software (Siigo, Helisa, Siesa, Novasoft)
- Data entry accuracy
- Cultural adaptability
- Daily reporting
- Problem-solving
- Task prioritization
- Data compilation
- Database maintenance
- Record maintenance
- Accounts reconciliation
- Document organization
- Strategic planning
- Internal controls implementation
- Month-end reports
Languages
- Spanish
- English
Timeline
Administrative Clerk
Martinez Construction
04.2025 - Current
Private Childcare Provider
weiner family
08.2023 - 08.2024
Au Pair
Cultural Exchange Program
08.2021 - 08.2023
Independent Accounting & Administrative Advisor
Independent
12.2019 - 07.2021
Accounting Analyst
ACI Proyectos SAS
04.2019 - 12.2019
Billing & Collections Assistant
Vigilancia Santafereña LTDA
05.2018 - 04.2019
Accounting Assistant
Shock Producciones SAS
08.2017 - 05.2018
Accounting Assistant Intern
OVALL Cosmetic LTDA
09.2016 - 03.2017
Accounting Assistant Intern
Operador Portuario Altamar SAS
09.2015 - 03.2016
Public Accounting - Accounting And Finance
Corporacion Universitaria Minuto De Dios