Courtney Simpkins
CALGARY,AB
Summary
Senior Document Controller coordinating 6+ projects at any given time within InEight Project Suite. Builds on a background in project administration by supporting and managing an office with a team of 20+. Brings careful follow-through to project document management, meeting documentation, and records management so project information stays current and up to date.
Overview
17
17
years of professional experience
Work History
Document Controller
Graham Construction & Engineering
Calgary, AB
10.2019 - Current
- Manage end-to-end document control for large-scale construction projects, maintaining 100% monthly drawing version-control compliance and ensuring project teams consistently access current, approved information.
- Own and maintain project document registers, revision logs, distribution lists, correspondence records, and controlled filing systems throughout the project lifecycle.
- Coordinate drawing, submittal, and document workflows between project managers, engineers, supervisors, consultants, subcontractors, clients, and internal stakeholders to support timely reviews and approvals.
- Review incoming documentation for completeness, accuracy, and compliance with project requirements before routing information to the appropriate stakeholders.
- Utilize SharePoint and digital document management systems to manage, track, retrieve, and distribute controlled project documentation across multidisciplinary teams.
- Establish and maintain standardized naming conventions, folder structures, templates, and document-control procedures, improving consistency and reducing duplicate or misplaced documentation.
- Monitor document queues and prioritize time-sensitive submissions, revisions, and requests to support project milestones and prevent documentation-related delays.
- Perform quality-control and formatting reviews on outgoing correspondence, drawings, records, and project documentation to maintain accuracy, consistency, and professional standards.
- Act as a key resource for project teams by locating controlled documentation, verifying revisions, confirming approved versions, and resolving document-access or information gaps.
- Develop and maintain organized digital filing structures for drawings, contracts, correspondence, meeting records, submittals, and project deliverables, enabling efficient information retrieval.
- Identify opportunities to improve document-control processes and workflow practices, providing recommendations that reduce duplicate handling and increase team efficiency.
- Train and support new team members on document-control procedures, file naming standards, SharePoint organization, submission requirements, and project workflows.
- Coordinate document requests and information exchanges with internal teams and external contacts, ensuring project stakeholders have timely access to required information.
- Prepare and organize meeting documentation, action items, follow-up records, and project correspondence to maintain clear and accessible project records.
- Identify and communicate client documentation requirements to project and management teams, using strong analytical, organizational, and customer-service skills to resolve issues efficiently.
- Support team performance and collaboration through clear communication, problem-solving, workflow coordination, and knowledge sharing.
- Develop and maintain document-control procedures aligned with project requirements, organizational processes, and applicable industry standards.
Project Administrator
Alstar Oilfield Contractors Ltd.
Calgary, AB
02.2018 - 10.2019
- Process 20–50 employee timesheets weekly, prepare and review payroll reports, employee expense reports, and project cost coding for crew and management review, ensuring accurate financial and labor reporting.
- Create and analyze Digital Time Capture reports to monitor employee hours, cost codes, labour allocation, and project budget performance.
- Coordinate project transmittals, formal correspondence, Requests for Information (RFIs), Change Orders, and Site Instructions, ensuring documentation is accurately recorded, distributed, and tracked.
- Maintain daily work tickets, meeting minutes, bi-weekly client progress reports, project ticket logs, and supporting records to provide accurate and accessible project documentation.
- Support field operations with payroll and HR inquiries, safety committee activities, weekly PowerPoint presentations, and development of standardized project templates using Word, Excel, PowerPoint, and Google Workspace.
- Collaborate with project management, field supervision, payroll, HR, and client representatives to resolve documentation, payroll, and project-record issues efficiently.
- Provide administrative and document-control support to field and project teams, helping maintain accurate records and consistent processes across project activities.
Estimating Project Administrator
Alstar Oilfield Contractors Ltd.
Calgary, AB
02.2017 - 02.2018
Surface Land Administrator
Manitok Energy Inc.
Calgary, AB
10.2014 - 02.2016
Surface Land Administrator
Lightstream Resources Ltd. (PetroBakken Energy Ltd.)
Calgary, AB
11.2011 - 09.2014
Surface Land Administrator
Cavalier Land Ltd., Calgary, Alberta
Calgary, AB
10.2010 - 11.2011
Document Control Clerk
Kiewit Energy Canada Ltd., Calgary, Alberta
Calgary, AB
07.2009 - 11.2010
Education
Petroleum Land Administration Certificate - undefined
Southern Alberta Institute of Technology
Calgary05-2008
Skills
- Document Management
- InEight Project Suite
- SharePoint
- Microsoft Office suite
- Windows operating systems
Software Skills:
- Training and mentoring
- Team building
- Priority management
- Expectation setting
People Skills:
Timeline
Document Controller
Graham Construction & Engineering
10.2019 - Current
Project Administrator
Alstar Oilfield Contractors Ltd.
02.2018 - 10.2019
Estimating Project Administrator
Alstar Oilfield Contractors Ltd.
02.2017 - 02.2018
Surface Land Administrator
Manitok Energy Inc.
10.2014 - 02.2016
Surface Land Administrator
Lightstream Resources Ltd. (PetroBakken Energy Ltd.)
11.2011 - 09.2014
Surface Land Administrator
Cavalier Land Ltd., Calgary, Alberta
10.2010 - 11.2011
Document Control Clerk
Kiewit Energy Canada Ltd., Calgary, Alberta
07.2009 - 11.2010
Petroleum Land Administration Certificate - undefined
Southern Alberta Institute of Technology